Annual Report, Access to Information Act 2011-2012

INTRODUCTION

The Access to Information Act provides the Canadian public with a broad right of access to information in records under the control of a government institution. This is in accordance with the principles that government information should be available to the public and that necessary exceptions to the right of access should be limited and specific.

Section 72 of the Access to Information Act requires that the head of every federal government institution submit an annual report to Parliament on the administration of this Act during the fiscal year. This report describes how Correctional Service Canada (CSC) fulfilled its access to information responsibilities during the reporting period covering 2010-2011.

Our reporting Head, the Minister of Public Safety, has delegated the administration of the Privacy Act, including the reporting of the Annual Report, to the Commissioner of CSC.

Chapter I – Report on the Access to Information Act

CSC's ORGANIZATION & MANDATE

The Correctional Service of Canada was formed in 1979 through the amalgamation of the Canadian Penitentiary Service and the Parole Board of Canada. CSC has the fundamental obligation to contribute to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control. It does this by operating under the rule of law, in particular the Correctional and Conditional Release Act (CCRA), which provides its legislative framework. The Commissioner of CSC has the authority, extending from the CCRA, to issue directives, procedures and guidelines to carry out the agency’s operations.

CSC contributes to public safety by administering court-imposed sentences for offenders sentenced to two years or more. This involves managing institutions (penitentiaries) of various security levels and supervising offenders on different forms of conditional release, while assisting them in becoming law-abiding citizens. CSC also administers post-sentence supervision of offenders with Long Term Supervision Orders for up to 10 years.

CSC works closely with its Public Safety Portfolio partners, including the Royal Canadian Mounted Police (RCMP), the Parole Board of Canada (PBC), the Canada Border Services Agency (CBSA), the Canadian Security Intelligence Service (CSIS), and three review bodies, including the Office of the Correctional Investigator (OCI).

THE ACCESS TO INFORMATION AND PRIVACY DIVISION

The Access to Information and Privacy Division (ATIP) reports to the Director General of Rights, Redress and Resolution, under the Policy Sector, and is responsible for the overall administration of the Access to Information Act and the Privacy Act. In addition, each sector, region, institution, parole office and community correctional centre has an Access to Information and Privacy liaison who assists the national ATIP Division in administering its overall responsibilities. The ATIP Division is comprised of:

  • 1 Director
    • 1 Administrative Assistant
  • 2 Managers of Operations - ATI
    • 8 Senior Analysts
    • 2 Junior Information Officer
  • 1 Manager Policy and Training - ATI
    • 1 Senior Analyst
  • 1 Manager Policy and Training - Privacy
    • 3 Policy Advisor
    • 1 Analyst - Privacy
  • 5 Team Leaders - Privacy
    • 29 Analysts - Privacy
    • 5 Junior Information Officers
  • 1 Office Manager
    • 10 clerks

The Division has a total of 71 full-time equivalents.

Pursuant to the Access to Information Act (ATIA), ATIP has a responsibility to:

The public: by providing guidance as to how to request information held by CSC; responding to ATIA requests; providing clarification on the types of records under CSC control; and providing explanations concerning ATIA processes and time frames. CSC also has a duty to assist individuals seeking to obtain records held by a government institution.

CSC: by responding to both formal and informal requests under the ATIA; providing advice regarding the interpretation and application of the Act; developing and implementing policies, procedures and guidelines to ensure the effective application of the Act; promoting awareness and understanding of the Act by providing training.

Other federal government institutions: by providing recommendations and consultations concerning the possible disclosure of CSC records which are the subject of requests.

Office of the Information Commissioner: by cooperating with the Office of the Information Commissioner (OIC) to resolve complaints made by requesters.

ATIP is also responsible for:

Training and information sessions: ATIP delivers training sessions intended to familiarize CSC employees with the requirements of the ATIA, including specific training on exemptions and exclusions, information management, Federal-Provincial affairs, etc.

Annual Report to Parliament: ATIP prepares and submits separate ATIA and Privacy Act reports to the Minister for subsequent presentation to Parliament.

Info Source: ATIP must provide the Treasury Board Secretariat with up-to-date information about CSC’s organizational structure and information holdings for publication in Info Source.

DELEGATION of AUTHORITY

The responsibilities associated with the administration of the Access to Information Act, such as notifying applicants of extensions and transferring requests to other institutions, are delegated to the departmental ATIP Coordinator through a delegation instrument signed by the Minister of Public Safety. The approval of all exemptions remains with the Director and the Managers. Delegation for public interest releases as well as research and statistics rests with the Commissioner, the Senior Deputy Commissioner and the Assistant Commissioner, Policy.

A detailed delegation instrument can be viewed in Appendix A.

HIGHLIGHTS & ACCOMPLISHMENTS 2011-2012:

Training & Awareness

The Policy and Training Unit plays a fundamental role in developing and delivering training to National Headquarters, Regional Headquarters and Institutions across Canada on Access to Information related matters. During the current fiscal year, the ATIP Policy and Training Unit has delivered a total of 12 training sessions with 184 persons attending. Examples of training which reflect these numbers include:

  1. Training sessions for ATIP staff: The ATIP Policy and Training Unit (PTU) continued the series of Lunch and Learns for ATIP staff. These training sessions focused on the application of different exemptions and have proven to be very successful. This reporting year, the PTU provided training sessions on subsection 19(1) – Personal information and paragraph 21(1)(a) – Advice and recommendations of the ATIA and on the general functions of the ATIP Office.

    ATIP staff demonstrated an interest in learning more about CSC in general in order to provide insight into the records they review and the reason(s) for the application of certain exemptions. Therefore, the PTU organized a staff training day in which presentations were delivered by Victim Services, Labour Relations, Offender Redress which included a presentation from CSC’s Office of the Correctional Investigator liaison, and Security Intelligence Officers. This proved to be quite successful and more of these sessions will be organized for the 2012-2013 fiscal year. As well, ATIP staff also visited two institutions in November – Collins Bay and Frontenac. The PTU organizes these visits on a yearly basis in order to foster education regarding the challenges of working in an institutional environment. Another visit is planned during the 2012-2013 fiscal year.

    Also, the Management Team received a presentation from Legal Services on solicitor-client privilege. This session was very informative and allowed for the dissemination of the information to respective teams.
  2. Training sessions to CSC staff: Numerous training sessions were provided to CSC staff at National Headquarters (NHQ) and regionally this fiscal year, including information sessions for:
    • New Wardens and Deputy Wardens
    • Security Intelligence Analysts and Officers
    • Legal Services
    • Information Management Services, Administrative staff
    • Information Management Services, Records Office

    The ATIP Division officials liaised with NHQ Information Management (IM) and Security staff to ensure that ATIP is part of CSC’s New Employee Orientation Program.
  3. Training ATIP Liaisons: Regional ATIP Liaisons were invited for a 3 day one-on-one training session with ATIP staff who guided them through the review of ATIP legislation. They were also given an opportunity to address any ATIP issues and questions they had.

    Regional ATIP Liaisons also delivered training sessions within their regions to staff and community partners including security intelligence officer assistants, community support staff, information management staff, New Employee Orientation Program training, administrative assistants, staff at the Regional Psychiatric Centre and training at the Preventive Security Intelligence staff conference. Regional ATIP Liaisons delivered a total of 17 training sessions with 427 persons attending.

    The Policy and Training Unit continues to provide advice and answer questions and concerns regarding training, policy and guidelines, interpretations of the Act, etc. through its GEN-NHQ Policy and Training email account. This has proven to be a very useful tool.

Policies, Guidelines, and Procedures

The ATIP Policy and Training Unit spent this year reviewing its policies and procedures to ensure they were compliant and reflected the most current information. This included the revision of its Process and Compliance Manual which serves as a guide for ATIP staff, and the rest of the department, on how to respond to ATIP requests and how to properly manage and safeguard personal information. The Guide has been posted on ATIP’s InfoNet site where it can be easily accessed by all CSC employees.

The ATIP Division has implemented consistent standards for the receipt and management of all Access to Information requests. An internal policy which regulates the processing of formal requests was created and distributed within the department to ensure requesters are afforded a standardized and efficient response to their request in accordance with the Access to Information Act and the Federal Accountability Act.

Following feedback from Treasury Board Secretariat (TBS), CSC ATIP is exploring ways to inform requesters of our duty to assist. Our internet site has a page dedicated to the duty to assist principles; however, we are looking at additional ways to transmit this information.

The PTU continues its review of all CSC forms to ensure they contain the required Access to Information Act statements.

InfoNet & Internet Updates and Maintenance

CSC’s ATIP Division continues to ensure its internal ATIP website is kept updated with the most current information in order to educate the wider CSC community on privacy related issues. The site includes information regarding policies and procedures, directives, privacy breach prevention and reporting, Privacy Impact Assessment procedures, and a list of ATIP Tips and Bulletins.

This fiscal year, ATIP’s external internet site was revised and updated to meet TBS’ requirements, including compliance with requirements to reduce the ROT (redundant, outdated and trivial) content on departmental web sites, and most importantly, to bring greater awareness to the public of the ATIP process. The updated website is more user-friendly and includes dedicated pages for instructions on submitting access and privacy requests and how to make a request for correction of personal information, the duty to assist, an up-to-date list of the completed Privacy Impact Assessments, frequently asked questions and a link to summaries of CSC’s completed Access to Information requests. To view the changes to the ATIP Division’s Internet site, please visit:

In accordance with TBS’ guidelines and criteria for posting summaries of completed access to information requests, CSC’s ATIP Division began posting its summaries in September 2011. The summaries are now posted on a monthly basis and go back to 2009; the 2 year retention period for records is set out in the Access to Information legislation. To view CSC’s Completed Access to Information Requests page, please visit:

INFO SOURCE

CSC is responsible for providing comprehensive, accurate and up-to-date descriptions of its functions, programs, activities. During the current reporting year, the PTU worked with TBS to ensure its Info Source met their requirements. CSC undertook an extensive review of its Classes of Records, specifically ensuring that CSC’s program records were properly described and reflected CSC’s 2011-2012 Program Activity Architecture.

CSC received positive feedback from TBS on its revised Classes of Records, improving its grade from last year.

The ATIP Division’s Information Holdings can be viewed here:

CSC will be part of the Info Source Pilot Working Group in September 2012 on the decentralization of Info Source.

ONGOING ACTIVITIES

Throughout the 2011-2012 fiscal year, officials of the ATIP division have also supported the administration of the Access to Information Act through many of its other activities, including:

  • Participating in a working committee with Departmental Security, IT Security and Information Management to develop an on-line training program to address all facets of protecting and managing personal information. This includes dedicated modules on the Access to Information Act;
  • Participating in a working group for Electronic Monitoring (EM) and providing on-going advice to EM staff, as needed;
  • Participating as a member of the Government of Canada (GC) Forum on ATIP. The forum serves as a direct link to the ATIP community where members discuss issues including PIAs, policy developments and training initiatives;
  • Attending networking functions with other ATIP colleagues such as ATIP Community meetings held by TBS, the annual Canadian Access and Privacy Association conference and the annual Information Commissioner and Privacy Commissioner’s breakfast;
  • Coordinating a new training approach with CSC’s Information Management (IM) and Security partners – when ATIP delivers a training session to a large group, ATIP collaborates with IM and Security to ensure new staff receive a comprehensive overview of how ATIP works in tandem with information management and security. The coordinated approach has proven very effective; and
  • Strengthening our communication and relationship with the Office of the Information Commissioner – ATIP has invited investigators to have a learning session to understand how Preventive Security works within CSC and the penal institutions. It is our hope that these learning sessions will familiarize investigators with the unique challenges and issues of CSC.

OPERATIONAL CHALLENGES:

Workload

The ATIP Division continues to process a large number of complex Access requests, pertaining to mental health issues and legislative changes.

In an effort to reduce the number of overdue files, the Director General of Rights, Redress, and Resolution met with the Office of the Information Commissioner to exchange ideas and discuss ways to close overdue files subject to time delay complaints.

Until this fiscal year, CSC’s ATIP Division was one of the few government departments that continued to redact information manually. To address this inefficiency, the Division implemented a case management and electronic vetting system, AccessPro, in May 2011. This has proven to be a useful working tool and as we proceed with its complete implementation, modifications to our processes continue.

CSC ATIP is working towards eliminating its backlog. In an effort to reduce it and address future increases, ATIP received some additional funds during this fiscal year to help manage the increase in volume.

CHAPTER II – Access to Information Act Statistical Report

Statistical Report for the 2011-2012 Reporting Year

In 2011-2012, CSC received 498 Access to Information Act requests. 136 requests were carried over from the previous reporting period for an increased total of 634 requests. A total of 42,183 pages were processed. Please refer to Appendix B for the statistical report.

Figure 1: Formal Requests Received

In 2008-2009 CSC processed 533 requests for information under the Access to Information Act, in 2009-2010 CSC processed 556 requests, in 2010-2011 CSC processed 688, and in 2011-2012 CSC processed 634.

Formal Requests Received

In addition to formal Access to Information Act requests, the Division processed 115 consultation requests from other government institutions, as well as 38 informal requests which primarily consisted of audit and evaluation reports internal to CSC, as well as research papers.

Source of Requests:

Of the 498 received, the majority of CSC’s requests originated from the public (offenders are included in this category), with a number totaling 339. Media accounted for 61 requests received; 62 requests were received from Business; 12 requests were received from Academia; 24 requests were received from organizations and there were no requests received from political parties.

The following graph details the breakdown of requests received by each group:  

Figure 2: Source of Requests

Of the 498 requests received, 339 were from the public (including offenders), 61 were from the media, 62 were from business, 12 were from academia, 24 were from organizations, and none were from political parties.

Source of Requests

Disposition of Requests:

Of the 534 requests completed during this reporting period, full disclosure was provided in response to 136 requests and partial disclosure was provided in 164 cases. Information was withheld in its entirety pursuant to exemptions in 31 cases and in 10 cases the information was excluded. CSC was unable to process 90 requests, for example no records existed; 2 were treated informally; 99 were abandoned; and 2 were transferred to other federal government institutions.

Figure 3: Disposition of Requests

Of the 534 requests completed during this reporting period, 136 were fully disclosed, 164 were partially disclosed, 31 were fully withheld due to exemptions, 10 were fully withheld due to exclusions, 90 were unable to be processed, 2 were treated informally, 99 were abandoned, and 2 were transferred to other federal government institutions.

Disposition of Requests

Exemptions

A breakdown of the exemptions/exclusions applied during this reporting period is as follows:

Exemption/Exclusion Description Number of times applied
Information obtained in Confidence 19
Federal Provincial Affairs 5
International Affairs and Defence 2
Law Enforcement and Investigation 190
Safety of individuals 3
Economic Interests 5
Personal Information 163
Third Party Information 57
Operations of Government (Advice) 143
Testing Procedures 5
Solicitor-Client Privilege 12
Statutory prohibitions 0
Information to be published 1
Library/Museum Material 18
Cabinet Confidences 17

Extensions

A total of 183 extensions were required during this reporting period. As requests get more voluminous, complex and require an increased amount of programming time when asking for statistics, the need for dedicated search time is subsequently increased.

Completion Time

During the reporting period, CSC completed 338 requests in less than 30 days; 100 between 31 and 60 days; 48 requests between 61 to 120 days; and 47 were closed over 180 days. The majority of the requests which required extensive processing time resulted from mandatory consultations with other federal government departments.

Method of Access

Where information was available for release, copies were provided in 302 cases which included paper copies, electronic and CDs.

Consultations from Other Institutions

A portion of the ATIP Division’s workload involves responding to consultations in response to formal requests received by other institutions. CSC works closely with its partners under the Public Safety portfolio such as CBSA, RCMP, CSIS as well as CIC, OIC and PBC in order to respond to consultations in a timely fashion.

During the 2011-2012 reporting period, the ATIP Division received a total of 120 consultations from other institutions processing requests under the Access to Information Act.

COMPLAINTS & INVESTIGATIONS

The OIC notified CSC of 67 complaints with regard to responses to Access to Information Act requests processed by CSC. At the end of the reporting period, 18 findings were issued for these complaints. A total of 61 complaints were closed during this reporting period.

Key issues raised as a result of access to information complaints and investigations include the interpretation of duty to assist and the application of exemptions. The most frequent complaints received by CSC dealt with the application of exemptions and delay complaints.

The following chart provides a breakdown of the type of complaints made to the OCI for this reporting period (and does not include those closed from previous years):

Reason for Complaint Number of complaints
Delay 11
Extension 10
Refusal - Exemptions 30
Exclusion 2
Fees 3
Incomplete Response 4
No Records 5
Miscellaneous 2

The findings for the complaints closed during this reporting period are:

Finding Number of findings
Discontinued 17
Not Well-Founded 18
Well Founded 4
Resolved - No Recommendation 22

FEES

A total of $4366.00 was collected as per Access to Information Act regulations. Application fees totaling $2,255.00 were collected and $2,111.00 was collected for search and reproduction. The initial $5.00 application fee for requestors requesting Boards of Investigation reports concerning a family member was waived in light of the duty to assist.

FEDERAL COURT

There was no federal court cases filed against CSC.

RESOURCES

The ATIP Division expended a total of $4,204,410. Of this, $3,940,027.00 was in salary costs, plus an additional $105,260.00 in overtime costs. Operating costs totaled $159,123.00.

APPENDIX A – Delegation of Authority

The Minister of Public Safety, pursuant to section 73 of the Access to Information Act, hereby designates the persons holding the positions set out in the schedule here to exercise the powers and perform the duties and functions of the Minister as the head of a government institution, that is, the Correctional Service of Canada, under the sections of the Act set out in the schedule opposite each position.

The dots (•) represent the person(s) designated to exercise the powers and perform the duties and functions of the Minister under the section(s) of the Act.

Schedule
Section Action Commissioner Senior Deputy Commissioner Assistant Commissioner Policy Director ATIP Deputy Director, ATIP Team Leaders, ATIP Regional Deputy Commissioners Wardens & District Directors
7(a) Notice where access requested          
8(1) Transfer to – transfer from institution            
9 Extension of time limits          
11(2)(3)(4)            
11(5)(6) Additional Fees          
12(2) Language of access          
12(3) Access in Alternative format          
13 Information obtained in Confidence      
14 Federal-Provincial Affairs      
15 International affairs and defence      
16 Law enforcement and investigation      
17 Safety of individuals      
18 Economic Interests of Canada      
19 Personal Information      
20 Third party information      
21 Advice      
22 Testing procedures      
23 Solicitor/Client Privilege      
24 Statutory prohibitions      
25 Severance      
26 Information to be published      
27(1)(4) Third party notification      
28(1)(2)(4)      
29(1) Disclosure on recommendation of Information Commissioner      
33 Advise Information Commissioner of third party involvement      
35(2) Right to make representations      
37(4) Prepare annual report to Parliament            
43(1) Notice to third party (application to Federal court for review)      
44(2) Notice to applicant (application to federal Court by third party)      
52(2) and (3) Special rules for hearings      
69 Excluded information      
71(2) Exempt information severed from manuals      
77 Responsibilities conferred on the head of the institution by the regulations made under section 77 which are not included above      

Dated, at the City of Ottawa, this
3rd day of September, 2010
Original signed by The Honourable Vic Toews, P.C., M.P.
Minister of Public Safety

APPENDIX B: Statistical Report

Statistical Report on the Access to Information Act

Name of Institution:  Correctional Service Canada

Reporting Period:  2011-04-01 to 2012-03-31

PART 1 - Requests under the Access to Information Act

1.1 Number of Requests
  Number of Requests
Received during reporting period 498
Outstanding from previous reporting period 136
Total 634
Closed during reporting period 534
Carried over to next reporting period 100
1.2 Sources of requests
Source Number of Requests
Media 61
Academia 12
Business (Private Sector) 62
Organization 24
Public 339
Total 498

PART 2 - Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than
365 days
Total
All disclosed 10 78 32 12 4 0 0 136
Disclosed in part 9 51 39 30 18 13 4 164
All exempted 9 13 6 2 1 0 0 31
All excluded 2 2 4 0 0 2 0 10
No records exist 33 41 12 2 0 1 1 90
Request transferred 2 0 0 0 0 0 0 2
Request abandoned 69 17 7 2 1 3 0 99
Treated informally 1 1 0 0 0 0 0 2
Total 135 203 100 48 24 19 5 534
2.2 Exemptions
Section Number
of
requests
13(1)(a) 2
13(1)(b) 1
13(1)(c) 7
13(1)(d) 9
13(1)(e) 0
14(a) 5
14(b) 0
15(1) - I.A.* 2
15(1) - Def.* 0
15(1) - S.A.* 0
16(1)(a)(i) 25
16(1)(a)(ii) 9
16(1)(a)(iii) 2
16(1)(b) 3
16(1)(c) 50
16(1)(d) 75
Section Number
of
requests
16(2)(a) 0
16(2)(b) 3
16(2)(c) 23
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16(3) 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 3
Section Number
of
requests
13(1)(a) 2
13(1)(b) 1
13(1)(c) 7
13(1)(d) 9
13(1)(e) 0
14(a) 5
14(b) 0
15(1) - I.A.* 2
15(1) - Def.* 0
15(1) - S.A.* 0
16(1)(a)(i) 25
16(1)(a)(ii) 9
16(1)(a)(iii) 2
16(1)(b) 3
Section Number
of
requests
13(1)(a) 2
13(1)(b) 1
13(1)(c) 7
13(1)(d) 9
13(1)(e) 0
14(a) 5
14(b) 0
15(1) - I.A.* 2
15(1) - Def.* 0
15(1) - S.A.* 0
16(1)(a)(i) 25
16(1)(a)(ii) 9
16(1)(a)(iii) 2
16(1)(b) 3

* I.A.: International Affairs     Def: Defence of Canada     S.A.: Subversive Activities

2.3 Exclusions
Section Number
of
requests
68(a) 17
68(b) 1
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
Section Number
of
requests
69(1)(a) 4
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 4
69(1)(f) 0
Section Number
of
requests
69(1)(g) re (a) 3
69(1)(g) re (b) 0
69(1)(g) re (c) 4
69(1)(g) re (d) 0
69(1)(g) re (e) 2
69(1)(g) re (f) 0
69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 133 1 2
Disclosed in part 163 0 1
Total 296 1 3
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 3,549 2,955 136
Disclosed in part 29,973 14,477 164
All exempted 1,436 0 31
All excluded 333 0 10
Request abandoned 6,892 0 99
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100
pages processed
101-500
pages processed
501-1000
pages processed
1001-5000
pages processed
More than 5000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 129 1,719 7 1,236 0 0 0 0 0 0
Disclosed in part 111 3,317 44 5,322 5 1,196 3 3,214 1 1,428
All exempted 27 0 4 0 0 0 0 0 0 0
All excluded 8 0 2 0 0 0 0 0 0 0
Abandoned 94 0 3 0 0 0 2 0 0 0
Total 369 5,036 60 6,558 5 1,196 5 3,214 1 1,428
2.5.3 Other complexities
Disposition Consultation
required
Assessment
of fees
Legal advice
sought
Other Total
All disclosed 5 5 0 8 18
Disclosed in part 48 8 0 40 96
All exempted 7 0 0 2 9
All excluded 4 0 0 0 4
Abandoned 0 34 0 7 41
Total 64 47 0 57 168
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
127 54 43 21 9
2.6.2 Number of days past deadline
Number of days past deadline Number of requests
past deadline where
no extension was taken
Number of requests
past deadline where
an extension was taken
Total
1 to 15 days 44 8 52
16 to 30 days 14 2 16
31 to 60 days 17 8 25
61 to 120 days 8 11 19
121 to 180 days 4 7 11
181 to 365 days 0 1 1
More than 365 days 0 3 3
Total 87 40 127
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

PART 3 - Extensions

3.1 Reasons for extension and disposition of requests
Disposition of requests where
an extension was taken
9(1)(a)
Interference
with operations
9(2)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
All disclosed 10 0 4 0
Disclosed in part 38 0 25 14
All exempted 1 0 5 0
All excluded 0 0 4 0
No records exist 3 0 0 0
Request abandoned 7 0 1 0
Total 59 0 39 14
3.2 Length of extensions
Length of extensions 9(1)(a)
Interference
with operations
9(2)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 33 0 15 2
31 to 60 days 16 0 8 7
61 to 120 days 8 0 10 5
121 to 180 days 1 0 6 0
181 to 365 days 1 0 0 0
More than 365 days 0 0 0 0
Total 59 0 39 14

PART 4 - Fees

Fee Type Fee Colleced Fee Waived or Refunded
Number of requests Amount Number of requests Amount
Application 440 $2,255 67 $405
Search 9 $1,260 0 $0
Production 0 $0 0 $0
Programming 3 $245 0 $0
Preparation 1 $25 0 $0
Alternative format 0 $0 0 $0
Reproduction 9 $581 0 $0
Total 462 $4,366 0 $0

PART 5 - Consultations received from other institutions and organizations

5.1 Consultations received from other institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 120 9,210 2 68
Outstanding from the previous reporting period 5 22 0 0
Total 125 9,232 2 68
Closed during the reporting period 115 5,397 2 68
Pending at the end of the reporting period 10 3,835 0 0
5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 23 22 13 4 0 0 - 62
Disclose in part 17 9 12 5 2 0 9 45
Exempt entirely 0 2 2 0 0 0 0 4
Excluded entirely 0 0 0 0 1 0 0 1
Consult other institution 0 0 0 0 0 0 0 0
Other 1 1 0 0 0 1 0 3
Total 41 34 27 9 3 1 0 115
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 1 0 0 0 0 0 1
Disclose in part 1 0 0 0 0 0 - 1
Exempt entirely 0 0 0 0 0 0 0 0
Excluded entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 1 0 0 0 0 0 2

PART 6 - Completion time of consultations on Cabinet confidences

Number of days Number of
responses received
Number of
responses received
past deadline
1 to 15 3 0
16 to 30 2 1
31 to 60 0 0
61 to 120 0 0
121 to 180 3 3
181 to 365 1 1
More than 365 1 1
Total 10 6

PART 7 - Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries $787,056
Overtime $3,346
Goods and Services $52,988
  • Professional services contracts
$0
  • Other
$52,988
Total $843,390
7.2 Human Resources
Resources Dedicated full-time
to ATI activities
Dedicated part-time
to ATI activities
Total
Full-time employees 12.0 8.0 20.0
Part-time and casual employees 1.0 0.0 1.0
Regional staff 0.0 0.0 0.0
Consultants and agency personnel 0.0 0.0 0.0
Students 0.0 0.0 0.0
Total 13.0 13.0 26.0