Annual Report of the Access to Information Act 2012-2013

Introduction

The Access to Information Act provides the Canadian public with a broad right of access to information in records under the control of a government institution. This is in accordance with the principles that government information should be available to the public and that necessary exceptions to the right of access should be limited and specific.

Section 72 of the Access to Information Act requires that the head of every federal government institution submit an annual report to Parliament on the administration of this Act during the fiscal year. This report describes how Correctional Service Canada (CSC) fulfilled its access to information responsibilities during the reporting period covering 2012-2013.

Our reporting Head, the Minister of Public Safety, has delegated the administration of the Access to Information Act, including the reporting of the Annual Report, to the Commissioner of CSC.

Chapter I – Report on the Access to Information Act

Organization

About Correctional Service Canada

The Correctional Service of Canada was formed in 1979 through the amalgamation of the Canadian Penitentiary Service and the Parole Board of Canada. CSC has the fundamental obligation to contribute to public safety by actively encouraging and assisting offenders to become law-abiding citizens, while exercising reasonable, safe, secure and humane control.

It does this by operating under the rule of law, in particular the Correctional and Conditional Release Act (CCRA), which provides its legislative framework. The Commissioner of CSC has the authority, extending from the CCRA, to issue directives, procedures and guidelines to carry out the agency’s operations. CSC contributes to public safety by administering court-imposed sentences for offenders sentenced to two years or more. This involves managing institutions (penitentiaries) of various security levels and supervising offenders on different forms of conditional release, while assisting them in become law-abiding citizens. CSC also administers post-sentence supervision of offenders with Long Term Supervision Orders for up to 10 years.

CSC works closely with its Public Safety Portfolio partners, including the Royal Canadian Mounted Police (RCMP), the Parole Board of Canada (PBC), the Canada Border Services Agency (CBSA), the Canadian Security Intelligence Service (CSIS), and three review bodies, including the Office of the Correctional Investigator (OCI).

In consideration of CSC’s mandate, the agency collects and retains a substantial amount of personal information.

As reported upon in the departmental 2012-2013 Report on Plans and Priorities, CSC has been faced with a number of complex challenges which have impacted on its operations – including the ATIP Division. CSC has an offender population that has more extensive histories of violence and violent crimes; previous youth and adult convictions; affiliations with gangs and organized crime; higher rates of infection of Hepatitis C and Human Immunodeficiency Virus(HIV); a disproportionate representation of First Nations; Métis and Inuit offenders; serious substance abuse histories and related problems; and serious mental health disorders.

In addition, CSC has undergone a number of recent criminal justice legislative changes such as the Truth in Sentencing Act, the Tackling Violent Crime Act, the Abolition of Early Parole Act, and the Safe Streets and Communities Act. As a result of these changes, the ATIP Division has not just processed more complex Privacy requests, but has been involved in a number of working groups to ensure that privacy is paramount in any new programs or major changes to existing programs.

The Access to Information and Privacy Division

The Access to Information and Privacy Division (ATIP) reports to the Director General of Rights, Redress and Resolution, under the Policy Sector, and is responsible for the overall administration of the Access to Information Act and the Privacy Act. In addition, each sector, region, institution, parole office and community correctional centre has an Access to Information and Privacy liaison who assists the national ATIP Division in administering its overall responsibilities. The ATIP Division has a total of 54 full-time equivalents which are comprised of:

Director
Administrative Assistant

Managers of Operations – ATI
Senior Analysts
Junior Information Officer

Manager Privacy Policy and Training
Policy Advisors
Analyst

Team Leaders – Privacy
Analysts
Junior information Officers

Office Manager
Clerks

Operational Challenges

The ATIP Division continues to process a large number of complex Access requests due in part to the Deficit Reduction Action Plan (DRAP) exercise, the closure of federal institutions and other media-driven issues.

The ATIP Division acquired additional resources as a result of DRAP. While an intensive training period is underway, there may be a short-term impact on the ATIP Division’s overall ability to respond to its numerous requests on a timely basis.

Highlights & Accomplishments

Training & Awareness

The Policy and Training Unit (PTU) plays a fundamental role in developing and delivering training to employees at National Headquarters, Regional Headquarters and in the Institutions across Canada, as well as the ATIP staff, on Access to Information and Privacy related matters.

During this reporting period, the ATIP Division focused on delivering ATIP Awareness training to the sectors and the regions in order to ensure CSC employees have an understanding of ATIP and the importance of their role in the process. Regional ATIP Liaisons also delivered training sessions within their regions. Employees were trained from various areas of CSC, including:

  • Health Services
  • Community Engagement
  • Offender Redress
  • Executive Secretariat
  • Chaplaincy
  • Wardens and Deputy Wardens
  • National Monitoring Centre
  • Performance Management
  • Security Intelligence Analysts
  • Access to Information and Privacy
  • Correctional Managers
  • Administrative Assistants
  • Chiefs of Administration
  • Finance
  • Managers of Assessment and Intervention
  • Parole Officers
  • Labour Relations
  • Staff Training Coordinators
  • Sentence Administration Staff
  • Case Management Staff

A total of 522 employees received ATIP training at NHQ and in the regions this reporting period.

The Policy and Training Unit continues to offer training to Regional ATIP Liaisons and provide advice and answer questions and concerns regarding training, policy and guidelines, interpretations of the Act, etc. through its GEN-NHQ Policy and Training email account. This continues to be a very useful tool.

Policies, Guidelines, and Procedures

The PTU spent this year continuing its review of its policies and procedures to ensure they were compliant and reflected the most current information. An electronic tool entitled ATIP Resource Toolkit was designed to support the development of ATIP staff by providing a centralized location for policies, procedures and other ATIP-related documents.

Following feedback from Treasury Board Secretariat (TBS), CSC ATIP is now attaching the Duty to Assist principles to its acknowledgement letters in order to ensure requesters are aware of our duty to assist. Our internet site also has a page dedicated to the duty to assist principles.

ATIP Website – Internal and External

CSC’s ATIP Division continues to ensure its internal ATIP website is kept updated with the most current information in order to educate the wider CSC community on access to information. The site includes information regarding policies and procedures, directives, and a list of ATIP Tips.

In accordance with TBS’ guidelines, CSC continues to post summaries of completed access to information requests on a monthly basis.

This fiscal year, ATIP’s external internet section was revised and updated to ensure it is in compliance with TBS’ Web Content Accessibility Guidelines. The updated website continues to be user-friendly and includes dedicated pages for instructions on submitting access and privacy requests, the duty to assist, an up-to-date list of the completed Privacy Impact Assessments, and frequently asked questions.

Info Source

CSC is responsible for providing comprehensive, accurate and up-to-date descriptions of its functions, programs, activities. CSC’s program records continue to be properly described and reflect its 2012-2013 Program Activity Architecture.

CSC was also part of the Info Source Pilot Working Group in September 2012 on the decentralization of Info Source. CSC’s Info Source chapter can now be found on its external website and will be updated as revisions arise.

Management Accountability Framework (MAF)

As a result of the Deficit Reduction Action Plan exercise, there was no MAF for the fiscal year 2012-2013. However, it should be noted that CSC improved its MAF ratings for the 2011-2012 review in relation to the Access to Information Act and now has acceptable and strong ratings.

Ongoing Activities

Throughout the 2012-2013 fiscal year, officials of the ATIP division supported the administration of the Access to Information Act through many of its other activities, including:

  • Participating in working groups in order to provide ATIP advice, including:
    • Electronic Monitoring of offenders in the community.
    • A joint agreement between CSC and CBSA to aid them in the enforcement of border control and deportation.
    • Bill C-350 in which creditors may seek monies from offenders.
    • Telecommunications to assist offender visits by using videoconferencing and emails.
    • ChildLink – a pilot project that will allow virtual visits using videoconference calls from mothers to their children in the community.
    • Telehealth initiatives in which health services will be delivered electronically such as dispensing pharmacy services, medical consultations, etc.
    • Assisting the Policy Sector with its review of the Commissioner’s Directives.
  • Reviewing CSC’s forms to ensure they contain the required Access to Information Act statements.
  • Participating as a member of the Government of Canada (GC) Forum on ATIP. The Forum serves as a direct link to the ATIP community where members discuss issues including PIAs, policy developments and training initiatives.
  • Attending networking functions with other ATIP colleagues such as the ATIP Community meetings presided by the Treasury Board, the annual Canadian Access and Privacy Association (CAPA) conference, the annual Information Commissioner and Privacy Commissioner’s breakfast and the annual PIA information session held by the Office of the Privacy Commissioner.
  • Strengthening our communication and relationship with the Office of the Information Commissioner by participating in quarterly meetings.
  • Providing advice to CSC employees on access matters and responding to general ATIP questions from our colleagues in the sectors and regions.

Delegation of Authority

The responsibilities associated with the administration of the Access to Information Act, such as notifying applicants of extensions and transferring requests to other institutions, are delegated to the departmental ATIP Coordinator through a delegation instrument signed by the Minister of Public Safety. The approval of exemptions remains with the Director, the Deputy Directors as well as the Team Leaders. Delegation for public interest releases as well as research and statistics rests with the Commissioner, the Senior Deputy Commissioner and the Assistant Commissioner, Policy. A detailed delegation instrument can be viewed in Appendix A.

Chapter II – Access to Information Act Statistical Report and Supplementary Reporting Requirements for 2012-2013

Statistical Report

See Appendix B for CSC’s Statistical Report on the Access to Information Act.

Interpretation of the 2012-2013 Statistical Report

Requests received under the Access to Information Act

In 2012-2013, CSC received 785 Access to Information Act requests. 97 requests were carried over from the previous reporting period for an increased total of 882 requests. A total of 46,280 pages were processed. Please refer to Appendix B for the statistical report.

Figure 1: Formal Requests Received

This graph shows that in 2009-2010 there were 556 requests that required processing, in 2010-2011 there were 688 requests that required processing, in 2011-2012 there were 634 requests that required processing, and in 2012-2013 there were 882 requests that required processing.

Figure 1

In addition to formal Access to Information Act requests, the Division processed 129 consultation requests from other government institutions, as well as 347 informal requests.

Source of Requests

Of the 785 received, the majority of CSC’s requests originated from the public (offenders are included in this category), with a number totaling 494. Media accounted for 180 requests received; 48 requests were received from Business; 13 requests were received from Academia; 50 requests were received from organizations and there were no requests received from political parties.

The following graph details the breakdown of requests received by each group:

Figure 2: Source of Requests

This graph shows that 494 requests were received from the public, 180 requests were received from the media, 48 requests were received from a business, 13 requests were received from Academia, 50 requests were received from organizations, and there were no requests received from political parties.

Figure 2

Disposition of Requests

Of the 712 requests completed during this reporting period, full disclosure was provided in response to 180 requests and partial disclosure was provided in 257 cases. Information was withheld in its entirety pursuant to exemptions in 30 cases and in 28 cases the information was excluded. CSC was unable to process 120 requests, for example no records existed; one was treated informally; 92 were abandoned; and four were transferred to other federal government institutions.

Figure 3: Disposition of Requests

This graph shows that of the 712 requests completed during this reporting period, 180 requests were full disclosures, 257 were partial disclosures, 30 were withheld in their entirety, 28 were excluded in their entirety, 120 were unable to process, 92 were abandoned, four were transferred, and one was treated informally.

Figure 3

Exemptions

A breakdown of the exemptions/exclusions applied during this reporting period is as follows:

Note.

This table shows the number of times each exemption and exclusion was applied during this reporting period. Obtained in Confidence was applied 20 times, Federal-Provincial Affairs was applied five times, International Affairs and Defence was applied four times, Law Enforcement and Investigations was applied 230 times, Safety of Individuals was applied four times, Economic Interests was applied five times, Personal Information was applied 250 times, Third Party Information was applied 88 times, Operations of Government (Advice) was applied 182 times, Testing Procedures was applied twice, Solicitor-Client Privilege was applied 21 times, Statutory Prohibitions was applied once, Information to be Published was applied three times, Library/Museum material was applied 31 times, and Cabinet Confidences was applied 33 times.

Exemption Description Number of Times Applied
Obtained in Confidence 20
Federal-Provincial Affairs 5
International Affairs and Defence 4
Law Enforcement & Investigation 230
Safety of Individuals 4
Economic Interests 5
Personal Information 250
Third Party Information 88
Operations of Government (Advice) 182
Testing Procedures 2
Solicitor-Client Privilege 21
Statutory Prohibitions 1
Information to be Published 3
Library/Museum Material 31
Cabinet Confidences 33

Extensions

A total of 157 extensions were required during this reporting period. As requests get more voluminous, complex and require an increased amount of programming time when asking for statistics, the need for dedicated search time is subsequently increased.

Completion Time

During the reporting period, CSC completed 522 requests in less than 30 days; 89 between 31 and 60 days; 58 requests between 61 to 120 days; and 43 were closed over 180 days. The majority of the requests which required extensive processing time resulted from mandatory consultations with other federal government departments.

Informal Requests

During the reporting period, 347 informal requests were completed. These include:

  • releasing information through informal means where possible;
  • reviewing investigation reports, including fact-finding and Board of Investigation reports;
  • releasing information for completed requests posted on our website; and
  • reviewing Audit and Evaluation reports internal to CSC.

Method of Access

Where information was available for release, copies were provided in 437 cases which included paper copies, electronic and CDs.

Consultations from Other Institutions

The ATIP Division’s workload involves responding to consultations in response to formal requests received by other institutions. CSC works closely with its partners under the Public Safety portfolio such as CBSA, RCMP, CSIS, PBC, OCI, as well as Citizenship and Immigration in order to respond to consultations in a timely fashion.

During the 2012-2013 reporting period, the ATIP Division received a total of 135 consultations from other institutions processing requests under the Access to Information Act.

The following chart provides the type and number of consultations received over the 2012-2013 reporting year:

Note.

This table shows how many consultations received during the reporting period, broken down by type of consultation. 135 consultations were received from other government institutions and two were received from other organizations, totalling 137 consultations received.

Type of Consultation Number of Consultations Received
in 2012-2013
Other Government Institutions 135
Other Organizations 2
Total 137

Supplementary Reporting Requirements

Complaints and Investigations

Applicants have the right of complaint to the Office of the Information Commissioner (OIC) pursuant to the Access to Information Act and may exercise this right at any time during the processing of their request. At the end of this reporting period, CSC received a total of 54 complaints and 81 findings were issued for these complaints.

The majority of the access complaints received during this reporting period concern application of exemptions and refusal of access. CSC processed 712 requests and received 54 complaints representing less than 8% of the requests processed by CSC.

The following chart provides a breakdown of the type of complaint made to the OPC:

Note.

For each type of complaint made to the OIC, this table shows how many were received, for how many CSC received a finding, and how many were still active at the end of this reporting period. For Delay/Time Limit complaints, 12 were received, nine received findings, and 12 were active; for Extension complaints, three were received, three received findings, and none were active; for Exemptions complaints, 20 were received, 31 received findings and 45 were active; for Exclusions complaints, none were received, no findings were received and none were active; for Fees complaints, two were received, four received findings, and none were active; and for Refusal of Access – General complaints, 17 were received, 33 received findings and 22 were active. In total, 54 complaints were received, 81 received findings and 79 were active.

Type of Complaint Received Finding Active
Delay/Time Limits 12 9 12
Extension 3 3 0
Exemptions 20 31 45
Exclusions 0 1 0
Fees 2 4 0
Refusal Access – General
(i.e. missed legal deadline, additional records exist, etc.)
17 33 22
Total 54 81 79

Some key issues raised and subsequent actions taken as a result of the access complaints CSC received and the OIC’s investigations and recommendations during this reporting period are:

  1. As a result of a systemic investigation into delays, CSC improved its compliance rate and has taken a number of steps to make sure that the timeliness of responses continues.
  2. The Assistant Commissioner, Policy delivered a presentation to the Executive Cadre to reinforce their obligations under the Access to Information Act (ATIA) as a follow-up to the Information Commissioner’s May 2012 Special Report Card.
  3. A general information notice was sent to all staff by CSC’s Commissioner on the need to respond to ATIA requests in a timely fashion, to provide all responsive documents and to ensure that no documents are destroyed before the appropriate retention periods.
  4. Monthly compliance reports have been generated and reviewed by Senior Management to ensure that ATIA requests are being processed by legislative due dates.
  5. Performance agreements for Senior Management now include an ATIA component and Senior Management continues to sign off on all OPI transmittal notices and checklists in an effort to ensure accuracy and thoroughness of all ATIA retrievals.
  6. Training sessions continue with an emphasis on duties of staff to respond to ATIA requests.
  7. ATIP staff continues to communicate with requesters as part of its Duty to Assist by discussing the scope of requests, to offer alternative suggestions as appropriate and to provide previously released information that is posted as summaries on CSC’s external website.

Fees

A total of $5,427.00 was collected as per Access to Information Act Regulations which included:

Note.

This table shows the fee types and the total of fees collected for each type. For Application, $2,825 was collected, for Search $1,185 was collected, for Programming $768 was collected, and for Reproduction $649 was collected. In total, $5,427 of fees was collected.

Fee Type Total Fees Collected
Application $2,825
Search $1,185
Programming $768
Reproduction $649
Total $5,427

The initial $5.00 application fee for requestors requesting Boards of Investigation reports concerning a family member was waived in light of the duty to assist.

Federal Court

There were no federal court cases filed against CSC in this reporting period.

Resources

The ATIP Division expended a total of $895,146. Of this, $871,739 was in salary costs, plus an additional $5,480 in overtime costs. Operating costs totaled $17,927.

Appendix A – Access to Information Act Delegation

The Minister of Public Safety, pursuant to section 73 of the Access to Information Act, hereby designates the persons holding the positions set out in the schedule here to exercise the powers and perform the duties and functions of the Minister as the head of a government institution, that is, the Correctional Service of Canada, under the sections of the Act set out in the schedule opposite each position.

The dots (•) represent the person(s) designated to exercise the powers and perform the duties and functions of the Minister under the section(s) of the Act.

Schedule
Section Action Commissioner Senior Deputy Commissioner Assistant Commissioner Policy Director ATIP Deputy Director, ATIP Team Leaders, ATIP Regional Deputy Commissioners Wardens & District Directors
7(a) Notice where access requested          
8(1) Transfer to – transfer from institution            
9 Extension of time limits          
11(2)(3)(4)            
11(5)(6) Additional Fees          
12(2) Language of access          
12(3) Access in Alternative format          
13 Information obtained in Confidence      
14 Federal-Provincial Affairs      
15 International affairs and defence      
16 Law enforcement and investigation      
17 Safety of individuals      
18 Economic Interests of Canada      
19 Personal Information      
20 Third party information      
21 Advice      
22 Testing procedures      
23 Solicitor/Client Privilege      
24 Statutory prohibitions      
25 Severance      
26 Information to be published      
27(1)(4) Third party notification      
28(1)(2)(4)      
29(1) Disclosure on recommendation of Information Commissioner      
33 Advise Information Commissioner of third party involvement      
35(2) Right to make representations      
37(4) Prepare annual report to Parliament            
43(1) Notice to third party (application to Federal court for review)      
44(2) Notice to applicant (application to federal Court by third party)      
52(2) and (3) Special rules for hearings      
69 Excluded information      
71(2) Exempt information severed from manuals      
77 Responsibilities conferred on the head of the institution by the regulations made under section 77 which are not included above      

Dated, at the City of Ottawa, this
3rd day of September, 2010
Original signed by The Honourable Vic Toews, P.C., M.P.
Minister of Public Safety

Appendix B – Statistical Report

The Treasury Board Secretariat mandates that a Statistical Report be generated every fiscal year and submitted along with each government institution’s Annual Report. The following tables represent the same information as described above.

Statistical Report on the Access to Information Act

Name of Institution:  Correctional Service Canada

Reporting Period:  2012-04-01 to 2013-03-31

PART 1 - Requests under the Access to Information Act

1.1 Number of Requests
  Number of Requests
Received during reporting period 785
Outstanding from previous reporting period 97
Total 882
Closed during reporting period 712
Carried over to next reporting period 170
1.2 Sources of requests
Source Number of Requests
Media 180
Academia 13
Business (Private Sector) 48
Organization 50
Public 494
Total 785

PART 2 - Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests Completion Time
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than
365 days
Total
All disclosed 11 146 15 5 3 0 0 180
Disclosed in part 11 110 61 48 16 7 4 257
All exempted 7 15 4 3 1 0 0 30
All excluded 4 23 0 1 0 0 0 28
No records exist 56 56 7 1 0 0 0 120
Request transferred 4 0 0 0 0 0 0 4
Request abandoned 65 13 2 0 1 1 10 92
Treated informally 1 0 0 0 0 0 0 1
Total 159 363 89 58 21 8 14 712
2.2 Exemptions
Section Number
of
requests
13(1)(a) 2
13(1)(b) 1
13(1)(c) 8
13(1)(d) 9
13(1)(e) 0
14(a) 4
14(b) 1
15(1) - I.A.* 2
15(1) - Def.* 1
15(1) - S.A.* 1
16(1)(a)(i) 35
16(1)(a)(ii) 4
16(1)(a)(iii) 2
16(1)(b) 4
16(1)(c) 45
16(1)(d) 107
Section Number
of
requests
16(2)(a) 1
16(2)(b) 6
16(2)(c) 22
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16(3) 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 4
17 4
Section Number
of
requests
18(a) 2
18(b) 3
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 250
20(1)(a) 0
20(1)(b) 29
20(1)(b.1) 1
20(1)(c) 32
20(1)(d) 26
Section Number
of
requests
20.1 0
20.2 0
20.4 0
21(1)(a) 48
21(1)(b) 97
21(1)(c) 13
21(1)(d) 24
22 2
22.1(1) 0
23 21
24(1) 1
26 3

* I.A.: International Affairs     Def: Defence of Canada     S.A.: Subversive Activities

2.3 Exclusions
Section Number
of
requests
68(a) 27
68(b) 4
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
Section Number
of
requests
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
Section Number
of
requests
69(1)(g) re (a) 3
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 15
69(1)(g) re (e) 15
69(1)(g) re (f) 0
69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 175 5 0
Disclosed in part 242 15 0
Total 417 20 0
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 6,084 5,185 180
Disclosed in part 32,793 19,268 257
All exempted 3,407 0 30
All excluded 241 0 28
Request abandoned 3,755 1,890 92
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100
pages processed
101-500
pages processed
501-1000
pages processed
1001-5000
pages processed
More than 5000
pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 171 1,943 8 1,279 0 0 1 1,963 0 0
Disclosed in part 166 4,170 78 8,015 9 2,748 4 4,335 0 0
All exempted 24 0 4 0 0 0 0 0 0 0
All excluded 27 0 1 0 0 0 0 0 0 0
Abandoned 86 0 4 614 1 0 1 1,276 0 0
Total 474 6,113 95 9,908 11 2,748 7 7,574 0 0
2.5.3 Other complexities
Disposition Consultation
required
Assessment
of fees
Legal advice
sought
Other Total
All disclosed 8 7 0 10 25
Disclosed in part 63 13 1 57 134
All exempted 4 0 0 4 8
All excluded 0 0 0 0 0
Abandoned 4 20 0 9 33
Total 79 40 1 80 200
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
83 15 28 4 36
2.6.2 Number of days past deadline
Number of days past deadline Number of requests
past deadline where
no extension was taken
Number of requests
past deadline where
an extension was taken
Total
1 to 15 days 9 5 14
16 to 30 days 10 4 14
31 to 60 days 6 7 13
61 to 120 days 12 9 21
121 to 180 days 1 4 5
181 to 365 days 3 0 3
More than 365 days 4 9 13
Total 45 38 83
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

PART 3 - Extensions

3.1 Reasons for extension and disposition of requests
Disposition of requests where
an extension was taken
9(1)(a)
Interference
with operations
9(2)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
All disclosed 11 1 1 1
Disclosed in part 62 0 37 14
All exempted 4 0 1 1
All excluded 0 0 0 0
No records exist 5 0 1 0
Request abandoned 8 2 7 1
Total 90 3 47 17
3.2 Length of extensions
Length of extensions 9(1)(a)
Interference
with operations
9(2)(b)
Consultation
9(1)(c)
Third party notice
Section 69 Other
30 days or less 58 0 22 2
31 to 60 days 21 1 11 3
61 to 120 days 5 1 13 11
121 to 180 days 6 1 1 0
181 to 365 days 0 0 0 1
More than 365 days 0 0 0 0
Total 90 3 47 17

PART 4 - Fees

Fee Type Fee Colleced Fee Waived or Refunded
Number of requests Amount Number of requests Amount
Application 565 $2,825 96 $480
Search 10 $1,185 2 $133
Production 0 $0 0 $0
Programming 4 $768 1 $583
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 3 $649 1 $74
Total 582 $5,427 100 $1,270

PART 5 - Consultations received from other institutions and organizations

5.1 Consultations received from other institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 135 9,145 2 550
Outstanding from the previous reporting period 10 3721 0 0
Total 145 12,866 2 550
Closed during the reporting period 127 11,081 2 550
Pending at the end of the reporting period 18 1,785 0 0
5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 30 16 9 0 1 0 0 56
Disclose in part 22 22 12 3 0 1 0 60
Exempt entirely 5 2 0 0 0 0 0 7
Excluded entirely 0 2 0 0 0 0 0 2
Consult other institution 1 0 0 1 0 0 0 2
Other 0 0 0 0 0 0 0 0
Total 58 42 21 4 1 1 0 127
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 1 1 0 0 0 0 2
Exempt entirely 0 0 0 0 0 0 0 0
Excluded entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 1 0 0 0 0 0 2

PART 6 - Completion time of consultations on Cabinet confidences

Number of days Number of
responses received
Number of
responses received
past deadline
1 to 15 1 0
16 to 30 0 0
31 to 60 1 0
61 to 120 0 0
121 to 180 1 1
181 to 365 0 0
More than 365 0 0
Total 3 1

PART 7 - Resources related to the Access to Information Act

7.1 Costs
Expenditures Amount
Salaries $871,739
Overtime $5,480
Goods and Services $17,927
  • Professional services contracts
$0
  • Other
$17,927
Total $895,146
7.2 Human Resources
Resources Dedicated full-time
to ATI activities
Dedicated part-time
to ATI activities
Total
Full-time employees 12.0 0.0 12.0
Part-time and casual employees 1.0 0.0 1.0
Regional staff 0.0 5.0 5.0
Consultants and agency personnel 0.0 0.0 0.0
Students 0.0 0.0 0.0
Total 13.0 5.0 18.0