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Chapter 5 - The CAC System Framework

Constitution Of the National Council of Citizen Advisory Committeess

Article 1.00 (Name)

National Council of Citizen Advisory Committeess (NC-CAC) hereinafter called the National Council.

Article 2.00 (Declaration of Principles)

The National Council is a national forum of local, autonomous Citizen Advisory Committees (CACs) which by their participation in the correctional process, bring substantial process, bring substantial contribution to, and improve public awareness of, the development of progressive correctional programs in all operation of The Correctional Service of Canada (CSC).

Article 3.00 (Aims and Objectives)

To promote the humane, just and effective operation and development of all units of the Correctional Service of Canada.
To identify all policies or actions judged to be unjust and recommend corrective measures.
To plan and organize the National Conference of Citizen Advisory Committeess in conjunction with CSC.
To gather the recommendations adopted at the National Conference, channel them to the appropriate authorities, monitor their implementation and inform the local committees of follow-up actions taken on the recommendations.
To promote the dissemination of information among CACs.
To promote methods of informing and educating the public in the operation and programs of all units of CSC.
To recognize and support the autonomy of each individual CAC.
To stimulate and encourage exchanges between CACs.
Reflect a national position regarding major issues affecting all units of CSC.
To maintain consultation between the CSC and the Citizen Advisory Committees prior to the adoption of policies and directives.

Article 4.00 (Membership)

All members of duly constituted CACs shall be deemed to be members of the National Council.
Members are to be appointed by the institutional head or parole office manager with the consent of the Deputy Commissioner of the region and in consultation with the specific Citizen Advisory Committees involved.
Membership should be a representative cross-section of the community, and should also correspond to the needs and characteristics (e.g. ethnic composition) of the installation they serve.
No staff member and offender of CSC may be appointed to be a Citizen Advisory Committees.
Appointments should not normally be for less than two years.
A member of a CAC may only be replaced prior to the expiry of membership term if he or she does not want to continue or acts contrary to the Committee mandate. The recommendation to replace must be made by the institutional head or parole office manager and approved by the Deputy Commissioner of the region.

Article 5.00 (Officers)

The National Executive Committee is the executive arm of the National Council.
The Committee shall be composed of six (6) members representing five (5) administrative regions of the CSC, plus a national Chairperson.
Each member is elected by the delegates at a regional conference or appointed in a manner approved at the regional level.
The members of the National Executive Committee shall elect a chairperson from amongst themselves every two years.
They agree among themselves on the principle of alternating chairmanship, with due regard to the two official languages of Canada.
Upon the election of a national chairperson, the region until then represented by the new Chairperson shall elect or appoint a new regional representative in accordance with article 9.3.
The National Executive Committee shall present to the Commissioner or other appropriate authority the recommendations, decisions and policies adopted during the National Conference or special meetings.
The National Executive Committee shall plan and organize, jointly with representatives of the CSC, the national conference or special meetings.
The National Executive Committee shall meet at least two (2) times annually between each National Conference.
A quorum of the National Executive Committee exists only if members representing three (3) administrative regions are present.
The National Executive shall determine its rules of procedures. Decisions are taken by a simple majority of votes.

Article 6.00 (National Conference)

The National Conference is the official forum of all CACs in Canada.
The National Conference, which consists of representatives of local CACs, through its resolutions and recommendations, shall suggest priorities, plans of action and implementation for the members and their local CACs.
The National Conference shall confer on the National Executive Committee a mandate to carry out the above-noted responsibilities.
The National Conference will be held at a time and place to be determined jointly by the National Executive Committee and official representatives of the CSC. This national conference should be announced at least sixty days (60) in advance.
Recommendations to the National Conference shall be circulated to each CAC regional chairperson at least sixty (60) days prior to the National Conference.
The National Conference is open to all CAC members. The National Conference is also open to observers and resource persons.
Voting delegates to the conference chosen by the regional committee of CAC.
The National Conference shall be composed of equal voting representation from the regions, exclusive of the National Executive Committee.
Only the delegates have the right to vote during the National Conference. Recommendations shall be adopted by simple majority.
Any delegate has the right to speak during the conference according to the rules of procedure adopted at the beginning of the conference.

Article 7.00 (Meetings)

The National Executive Committee in consultation with the CSC may call special meetings, as it deems necessary and urgent in order to take a decision on issues that are judged essential.
Three (3) members of the National Executive Committee may call a special meeting. This meeting should be held at a time and place set by the National Executive Committee (NEC).
Periodic teleconferences shall be held in order to deal with current issues.

Article 8.00 (Delegation of Power)

The national Conference and the National Executive Committee may delegate powers, or give a mandate to committees or persons, or form "ad hoc" committees concerning specific issues.
Such committees and resource persons shall report their findings and recommendations to the National Conference or National Executive Committee, as directed.

Article 9.00 (Right of Veto)

The delegates present at the National Conference of CACs may, by a vote of two-thirds (2/3), adopt a veto on any recommendation.

Article 10.00 (Working Languages)

The working languages of the National Conference of CACs shall be the two official languages of Canada.

Article 11.00 (Amendments)

Any amendments to the present constitution must be approved by two thirds (2/3) of the delegates to the National Conference.


Approved on: October 18, 1993
at the October 1993 Quebec National Conference