Chapter 7 - Additional Information
Commonly Used Abbreviations Within CSC
fourth generation language
Admission and Discharge Officer
Assessment for Decision
Associate Assistant Commissioner, Corporate Services
Adult Basic Education
American Correctional Association/ Correctional Industries Association
Assistant Commissioner, Corporate Development
Maintenance Management System
Advanced Cardiac Life Support
Activity Centre Manager
Assistant Commissioner, Performance Assurance
Assistant Commissioner, Technical and Information Management Services
Assistant Deputy Commissioner
Automated Data Collection, Analysis and Modelling System
Automated Data Processing
Alcohol Dependence Scale
Appeal Decision Tracking System
Atomic Energy Control Board
Achieving Improved Measurement
Agreement on Internal Trade
Asset Management Information System
Application Management Services
For Assessment Purposes
Assessment and Program Assignment Committee
Accounts payable enter payment unit
Association of Professional Executives of the Public Service of Canada
Accelerated Parole Review
Aboriginal People's Survey
Association of Public Service Financial Administrators
Assistant Regional Administrator, Unit Management
Addictions Research Centre
Addictions Research Division
Fleet Management Information System
Annual Reference Level Update
Automated Records Management System
Administrative Segregation Review Board
Admission status (FSW)
Access to Information and Privacy
Assistant Team Leader
Assistant Warden, Correctional Programs
Assistant Warden, Management Services
Burnaby Correctional Centre for Women
Bona Fide Occupational Requirements
Business Impact Analysis
Balanced Inventory of Desirable Responding
Business Systems Engineering and Integration
Business Solutions Services
Canadian Adult Achievement Test
CORCAN Advisory Board
Consulting and Audit Canada
Corporate Advisor Chaplaincy
Citizen Advisory Committee
Crown Assets Distribution Centre
Canadian Association of Elizabeth Fry Societies
Corporate Advisor of Human Resources
Central Accounting Information System
Computer Assisted Learning
Corporate Acquisition Management System
Career Assignment Program
Canadian Association of Police Boards
Capital Allotment Planning System
Construction Allotment Planning System
Community Assessment and Parole Supervision (Program)
Computer Assisted Pardon System (NPB
Council for Administrative Renewal
Central Accounting System
Contract Administration System
Computerized Assessment of Substance Abuse
Computer-aided systems engineering
Computer Assisted Teaching
Community-Based Residential Facilities
Community Correctional Centre
Council of Canadians with disabilities
Canada Communication Group
Canadian Council for International Cooperation
Canadian Criminal Justice Association
Canadian Criminal Justice System
Canadian Centre for Justice Statistics
Co-ordinator Case Management
Canada Centre for Management Development
Coordinator, Correctional Operations
Corrections and Conditional Release Act
Corrections and Conditional Release Regulations
Close Circuit Television
Common Departmental Financial System
Community Development Officer
Contribution to Employees Benefit Plans
Committee on the Elimination of Discrimination Against Women
Common Enterprise Desktop
Chief Executive Officer (CORCAN)
Communications and Executive Services (sector)
Central Financial Management and Reports System
Computerized Food Service Management System
Canadian General Standards Board
Choosing Health in Prison
Custodian Holdings Report
Canadian Human Rights Act
Canadian Human Rights Commissio
Chief, Health Services
Crisis Information Centre
Criminal Intelligence Service of Canada
Critical Incident Stress Debriefing
Critical Incident Stress Management
Criminal Justice Diversity Management Network
Criminal Justice Information Library (Data Warehouse)
Computerized Lifestyle Assessment Instrument
Comprehensive Land Claims
Casual Labour Electronic Management System
Casual Labour Tracking System
Community Management Information System
Correctional Management Learning Centre
Case Management Officer
Community Offender Management Scale
Condition other than normal (re: addictions
Corporate Operational Plan
Correctional Operations and Programs
Correctional Officer Physical Ability Test
Correctional Officer Training Program
Correctional Programs Assessment Inventory
Correctional Policy and Corporate Planning (sector)
Canadian Police Information Centre
Computerized Photo Identification System (old name)
Computerised Photo Imaging System (new)
Correctional Programs Officer
Correctional Plan Progress Report
Clemency and Pardons System
Canadian Public Safety Information Network
CP and SAFE
Crisis Planner and Skills and Assets for Emergencies
Continuous Quality Improvement
Contract Review Board
Community Residential Centre/Facility
Correctional Research and Development (sector)
Consolidated Revenue Fund
Corporate Reserve Fund
Community Reintegration Management Strategy
Corporate Reporting System
Correctional Service Canada
Correctional Staff College
Communications Security Establishment
Canadian Security Intelligence Service
Correctional Supervisor Training Program
Claims Settlement Management System
Casual Tracking System (PeopleSoft)
Correctional Technology Sub-Committee
Correctional Training Program
Development Assistance Committee
Drug Abuse Screening Test
Departmental Bank Accounts
Database Management System
Dialectical Behaviour Therapy
Director Corporate Affairs (CORCAN)
Departmental Classification Plan
Deputy Commissioner for Women
Dynamic Factor Identification and Analysis
Document Generation Language
Director General, Offender Reintegration
Departmental Personnel Management System
District Parole Office
Departmental Performance Report
Departmental Reporting System
Electronic Authorization and Authentification
Employee Assistance Program
Employee Assistance Safety and Health
Employee Benefit Plans
Expert Committee on Aids and Prisons
Electronic Catalogue Order Taking System
Early Departure Incentive
Eastern Daylight Time
Employment and Employability Program
Employment Equity Positive Measures Program
Exam Generation, Analysis & Documentation System
Edmonton Institution for Women
Electronic Real Property Information System
Executive Information System
Executive Operational Support
Effective Project Approval
Electronic Publishing Services
Early Retirement Incentive Plan
Enterprise Resource Planning Systems
Electronic Records System
Emergency Response Team (RCMP)
Exchange of Service Agreement
Enabling Staff Through Advanced Technology
Escorted Temporary Absence
Financial Administration Act
Financial Administration Manual
Foetal Alcohol Syndrome
Federal Association of Security Officials
Federal Bureau of Prisons
Federal Environmental Assessment Index
Financial Administrative Act
Financial Information Strategy
Federal Law Enforcement Under Review
Family Life Improvement Program
Financial Management Accountability Framework
Fleet Management Information System
Financial Officers Recruitment and Development
Financial Signing Authority
Federal Service Division
Food Services Monthly Report
Nutritek Food Services System
Federal Summer Student Employment Program
Federally Sentenced Women
File Transfer Protocol
Family Violence Risk Assessment
Government of Canada Workplace Charitable Campaign (former United Way / Healthpartners Campaign)
General Education Development
Government Electronic Directory Services
Government's Expenditure Management System
Guaranteed Home Sales Plan
Guaranteed Income Supplement
General Ledger Desktop Interface
General Journal Voucher
General Statistical Information on Recidivism
Government Security Policy
Goods and Services Tax
Government Telecommunications and Informatics Services
Government Travel Service
Government Voice Messaging Service
Head, Accounting Services
High Intensity Family Violence Prevention Program
Health Information System
Human Resources Management Information System
Human Resource Management Sector
Human Resources Management System
heating, ventilating and air conditioning
International Association of Justice Volunteerism
Issues Analysis and Policy Review Committee
Inmate Accounting System
Inventory of Beliefs About Wife Beating
International corrections association - An association for the advancement of professional corrections
Index of Controlling Behaviour
Cognitive Skills Booster - Instructor
International Corrections and Prisons Association
International Council of Women
Inmate Documentation Retrieval Information System
Integrated Financial & Material Management System
Institutional Functioning Scale
IERT (or ERT)
(Institutional) Emergency Response Team
Interfaith Committee on Chaplaincy
Information Management Committee
Information Management/Information Technology Strategic Support
Information Management Plan
Integrated Management Reporting System
Inmate Movement System
Information Management Services
Information Management Strategic Paper
Information Management and Technology Committee
Information Management and Technology Review Board
Information Network Canada
International Prison Chaplains' Association
Integrated Police Incident Reporting System
Institutional Preventive Security Officer
Information Sharing Checklist
Infrastructure and Service Management
Infrastructure and Service Management Division
Institutional Reintegration Operations
Interpersonal Skills Training
Intensive Support Unit
Individual Travel Card
Information Technology Security Coordinator
Information Technology Standards Working Group
International Women's Year
Joint Action Committee
Joint Occupational Safety and Health Committee
Joint Photographic Experts Group
Knowledge Management and Policy Development
Lethal concentration 50
Learning and Development
Local Labour-Management Committee
Long Range Accommodation Plan
Learning Strategy Classroom Program
Legal Services Litigation System
Long Term Capital Plan
Long Term Management Strategy
Long Term Organization Plan
Long Term Supervision
Long Term Supervision Order
Multi-Dimensional Anger Inventory
Management, Administration and Operations Review
Millhaven Assessment Unit
Main Communications and Control Post
Main Communications and Control Post Operator
Manager, Communications and Executive Services
Management Control Framework
Mission Critical Systems
Management Information Component
Multi-Institutional Disposition Authorities
Moderate Intensity Family Violence Prevention Program
Management Information System
Management Trainee (position group)
Maintenance Management System
Methadone Maintenance Treatment
Master Occupancy Agreement
Manual for Occupancy of Accommodation
Memorandum of Understanding
Managing Personal Growth
Meat Processing Plant (CORCAN)
Management Reporting Module
Machine Registry System
Mobile Communications Satellite
Management Support Services
Maximum Security Unit
Management Training Program
Myers-Briggs Type Indicator Training
Multi Year Operational Plan
National Aboriginal Advisory Committee
National Associations Active in Criminal Justice
National Access Awareness Week
National Advisory Committee for Persons with Disabilities
North American Free Trade Agreement
North Atlantic Treaty Organization
National Volunteer Association
National Capital, Accommodation and Operations Plan
National Capital Accommodation Review Committee
National Capital Accommodation Plan
National Council on Community Corrections
National Criminal Justice Reference Service
National Crime Prevention Council
National Contingency Plan Group
National Depot / Institutional Stores System
National Educational Association of Disabled Students
National Executive Committee/ Regional Coordinators
Needle Exchange Program
National Health Services Council
National Institute of Drug Abuse
National Learning and Development Committee
National Labour-Management Committee
National Parole Board
National Resource Group
Non violent crisis intervention
Operations and Maintenance
outstanding (domaine financier)
Office Automation Engineering and Technology Service
Office of the Auditor General
Office Automation Systems and Information Services
Offender Assessment Tutoring System
Operational Development Team (informatique)
Offender Intake Assessment
Offender Intake Assessment System
Operations Management Committee
Offender Management Data Warehouse
Offender Management System
Offender Management System Renewal
Other Operating Costs
Office of Primary Interest
Office of Primary Responsibility
Offender Reintegration Management System
Offender Substance Abuse Pre-release Program
Occupational Safety and Health
Operations and Services Sub-Committee
Privileged Administrative Arrangement
Purchase Authority Limit
Portable Alarm Locating System
Procurement and Acquisition Support System
Payables at Year-End
Pension Benefits Division Act
phencyclidine (angel dust)
Personal Development Plan
Peer Education and Counselling
parole eligibility date
Performance Evaluation Report
Personnel Evaluation Report
Parole Eligibility Report
Program Evaluation and Review Technique
Penological Factor Allowance
Personnel Form Tracking System
Perimetric Intrusion Detection System
Program Integrity Funds
Personal Identification Number
The Professional Institute of the Public Service of Canada
Protected Information Report
Primary Information Sharing Checklist
Program Management Information System
Performance Management Plan
Parole Officer Induction Program
Parole Officer Training Program
Preliminary Project Approval
Personal Portable Alarm System
Policy, Planning and Coordination (Sector)
Program Priority Rating System
Planning, Reporting and Accountability Structure
Process Reengineering and Environmental Technologies (name of a consultant's firm)
Personal Record Identifier
Public Service Alliance Canada
Public Service Commission
Public Service Compensation System
Public Service Health Care Plan
Public Service Learning and Communications Network
Progress Summary Report
Personnel Security System
Public Service Staff Relations Board
Post Traumatic Stress Disorder
Persistently Violent Offenders
Public Works and Government Services Canada
Regional Administrator, Community and Institutional Operations
Regional Administrator, Correctional Operations
Reports of Automated Data Applied to Reintegration
Risk Assessment Profile
Reintegration Assessment Profile
Regional Administrator, Planning, Administration and Informatics
Regional Administrator, Personnel Services
Regional Administrator, Technical Services
Regional Chief Classification
Regional Community Correctional Council
Royal Canadian Mounted Police
Records Classification and Scheduling Plan
(replaced by the DCP)
Regional Chief, Works and Engineering
Relational Database Management System
Regional Deputy Commissioner
Re-Engineering and Alternative Delivery
Re-Engineering Manager's Acquisition and Payment Process
Regional Engineering Maintenance Officer
Request for Proposals
Regional Facilities Planning Officers
Regional Infectious Disease Coordinator
Regional Implementation Team Member (PeopleSoft)
Regional Labour-Management Committee
Regional Management Committee
Risk Management Strategy
(Case Management Document)
Role, Objectives, Priorities, Strategies
Regional Psychiatric Centre
Regional Pay Interface System
Regional Program Manager
Report on Plans and Priorities
Regional Treatment Centre
Regional Telecommunications and Electrical Officer
Regional Volunteer Coordinator
Skills and Assets for Emergencies
Shared Accommodation Leadership
Spousal Assault Risk Assessment (Guide
Statistical Analysis System
Standing Committee on Justice and Legal Affairs
Senior Deputy Commissioner
Senior Director, Construction Policy and Services
Systems Development Life Cycle
Social Development Officer
Sustainable Development Strategy
Senior Environmental Advisor
Systems Engineering and Integration
Senior Executive Management Committee
Senior Executive Network
Senior Financial Officer
Senior General Counsel
Small Group Meal Preparation
Special Handling Unit
Salary Information Management System
Strategic Information Network
Security Intelligence Officer
Security Information Report
Statistical Information on Recidivism (scale)
Supervisor, Institutional Services
Store Institutional Supervisor
Structured Living Environment
Structured Living Environment Unit/House
Shared Management Agenda
Sentence Management Office
Security Maintenance Officer
System Management Server
Special Operating Agency
Society of Aboriginal Addiction & Recovery
Standard Operating Practices
Senior Personnel Committee
Social Programs Officer
Standard Payment System
Structure Query Language
Statutory Release Date
Security Reclassification Scale
Security Reclassification Scale for Women
Self Service Purchasing (Module of the Integrated Financial & Material Management System)
Short Term Accommodation Plan
Travel Authority Number
Treasury Board Secretariat
Transmission Control Protocol/Internet Protocol
Training and Development Application
Training and Development Canada
Technology Engineering and Production Services (Director)
Technical Investigations and Engineering Support
Technical and Information Management Services
Threat and Risk Assessment
Team Supervision Unit
Union of Canadian Correctional Officers
Universal Classification Standard
Urinalysis Program Coordinator
Union of the Solicitor General Employees
Unescorted Temporary Absence
Visits and Correspondence
Violent Crime Linkage Analysis System
Visit and Correspondence Officer
Visual Identification Processor
Violence interdite sur autrui (sans traduction)
Vehicle Operating Reporting
Women Advisory Committee
Women Centred Training
Work Descriptions Approval Committee
Workplace Hazardous Materials Information System
Women's International League for Peace and Freedom
Women Offenders Sector
Women Offender Substance Abuse Program
Workplace Safety and Insurance Board
World Trade Organization Agreement on Government Procurement
Youth Criminal Justice Act
Justice System Terms
As a volunteer in an institution or parole office, you will hear words and expressions with which you might not be familiar. Here are some:
Accelerated Parole Release (APR):
The objective of accelerated review is to facilitate the release of first time non-violent federal offenders, when they become eligible for full parole, through the planned and deliberate identification of those offenders who, if released, are not likely to commit an offence involving violence before the expiration of their sentence.
Confinement to keep the inmate from associating with other inmates in order to maintain the security of the penitentiary.
Admission (to penitentiary):
Initial acceptance of an offender on arrival at an institution.
For the purposes of the Criminal Justice System, this term refers to anyone who has attained the age of 18 years.
A morning or evening shift in penal institutions.
Cash property or written guarantee of appearance in court, to answer a charge when formally accused of an offence.
Body Cavity Search:
A procedure, in addition to a strip search, which includes the physical probing of the rectum or vagina.
Canadian Police Information Centre:
A meeting of interested parties such as a social worker, a doctor, a psychologist and a probation officer to discuss and co-ordinate work on a current case.
Case Management Officer (CMO):
Formerly known as a classification officer or living unit development officer. Provides casework services for offenders by formulating individual offender program plans, in the institution and in the community
Case Management Officer (Community) (CMOC):
See Case Management Officer (CMO)
Case Management Officer (Institution) (CMOI):
See Case Management Officer (CMO).
Case Management Process:
A basic means by which all sentences are managed. The process is designed to ensure that all relevant information about individual offenders is coordinated and focused to produce a clear understanding of a case at any given time during a sentence.
Case Management Supervisor (CMS):
May be any of the following: Head of a Living Unit; Assistant Supervisor of Classification, Section Supervisor, Superintendent of a CCC.
Case Management Team (CMT):
A team of Correctional Service Canada employees assigned to an inmate for the purpose of managing the sentence of that inmate.
Case Review Session:
Meeting of Case Management Team to review case.
The process of placing an individual in the appropriate institution to meet his/her needs and to adjust his/her placement accordingly. Prior to arrival at an institution, each offender is interviewed and tested by professional staff to determine a rehabilitative plan for the offender.
See screened visit.
Commissioner's Directive (CD):
These directives communicate to CSC personnel how basic policy is to be interpreted and implemented.
Community Assessment (CA):
A document designed to request and record relevant contacts and information in the community based on field investigations by a case management officer or private agency under contract.
Community-based Residential Centre (CRC):
A halfway house in the community, privately operated, which provides accommodation to offenders who are on parole, statutory release or temporary absence.
Community Correctional Centre (CCC):
A penitentiary which provides a regular release program for its residents. CCC house primarily offenders on day parole and are designated as minimum security institutions.
Community Residential Centre (CRC):
See Community-based residential centre.
Two or more sentences served at the same time; the length of time to be served determined by the longest sentence.
Two or more sentences to be served, one immediately following the other.
For an inmate, the possibility to meet with a visitor without a physical barrier to personal contact.
Anything that is in an inmate's possession in circumstances in which possession thereof is forbidden by any Act, regulation or Commissioner's Directive, or by an order of general or specific application within the penitentiary in which the inmate is imprisoned.
The part of the Correctional Service of Canada that is responsible for penitentiary industry.
Correctional Investigator (CI):
A person appointed by the Governor-in-Council, independent of CSC, who conducts investigations into the problems of offenders related to decisions, recommendations, acts or omissions of the Commissioner or any person under the control and management of, or performing services for or on behalf of the Commissioner, that affect offenders either individually or as a group.
Correctional Officer (CO):
An officer responsible for the day-to-day operations of correctional facilities. The officer's duties vary according to the type of institution, but security and the daily welfare of inmates are of primary importance in all facilities.
CPIC (Canadian Police Information Centre):
A national computer information system used to do security checks; also used by police to determine existence of outstanding warrants or charges.
Dangerous Sexual Offender (DSO):
This term is no longer used in the Criminal Code. It has been replaced by "Dangerous Offender".
Day Parole (DP):
The authority granted to an offender by the NPB or a provincial parole board to be at large during the offender's term of imprisonment in order to prepare the offender for full parole or statutory release, the conditions of which require the offender to return to a penitentiary, a community-based residential facility or a provincial correctional facility each night, unless otherwise authorized in writing
Day Parole Eligibility Date (DPED):
Offenders are eligible for day parole six months before they are eligible for full parole.
A sentence that has an end, unlike a life or indeterminate sentence.
The day on which an offender's sentence fully expires.
Dissociation used to restrict the freedom of movement inmates would normally enjoy in the general population.
The term "dissociation" includes punitive dissociation, administrative segregation and protective custody.
The date on which an offender has completed that portion of his/her sentence which must be served before he/she may be granted full parole, day parole, or temporary absence.
Escorted Temporary Absence (ETA):
See Temporary absence.
Finger Printing System Number (FPS):
The fingerprint system of the RCMP.
A hand search from head to foot, down the front and rear of the body, around the legs and inside clothing folds, pockets and footwear, including use of hand-held scanning devices.
Full Parole (FP):
The authority granted to an offender by the NPB or a provincial parole board to be at large during the offender's term of imprisonment.
A term referring to inmates who are not confined to the dissociation area.
General Security Investigation:
A detailed examination of the circumstances surrounding a specific security incident such as a major disturbance, a serious assault or the introduction of contraband.
See Offender Complaint and Grievance System.
A person appointed to conduct hearings of serious disciplinary offences.
A sentence that does not have an expiry date, imposed on persons found to be dangerous offenders, dangerous sexual offenders or habitual criminals.
Offences which are so labeled by the Criminal Code or other federal statute. These are considered to be more serious, and are subject to greater penalties than summary conviction offences.
An assessment which makes it possible to identify criminogenic factors and offenders' needs upon commencement of sentence, thereby providing offenders with access to appropriate programs and treatment throughout their sentence.
Inmate Grievance Committee:
A committee that is established in a penitentiary for the purpose of reviewing inmates' grievance and making recommendations with respect thereto to the institutional head and that consists of an equal number of inmates and staff members.
Inmate Trust Fund (ITF):
A trust account in which are deposited all moneys that accompany an inmate to the institution and all moneys that are received on behalf of that inmate while in custody.
A sentence with no warrant expiry date imposed for the duration of a person's life. Life sentences generally carries a minimum number of years which must be served before an offender becomes eligible for parole. For example, a conviction for first degree murder carries a mandatory sentence of 25 years before parole eligibility, while a conviction for second degree murder imposes a minimum sentence of 10 but not more than 25 years.
Mandatory Supervision (MS):
A program under which federal offenders could serve, under supervision in the community before warrant expiry, a period equivalent to the sentence credits earned through remission.
Offender Complaint and Grievance System:
A system designed to address problems that affect the lives of offenders under the jurisdiction of the Correctional Service of Canada.
Offender Management System (OMS):
An integrated support system for the management of offender information.
Offender Population Profile (OPPS):
A system which extracts data once a month from the sentence administration and parole supervision systems to provide statistical reports on offenders in the care of the Correctional Service of Canada.
For an inmate, the possibility to meet with a visitor without a physical barrier to personal contact.
A report ordered by the court and prepared by a probation officer on any person found guilty or convicted of an offence. The report provides factual information as to family and employment histories, previous convictions, and any other social information that will assist the judge in disposing of a case.
Protective Custody (PC):
The dissociation of an offender from the general prison population in the best interests of the particular offender.
Hallway and row of prisoner cells.
A penitentiary designated by the Commissioner of Corrections to receive inmates.
An institution or an area of an institution which serves as an induction centre for offenders entering the federal corrections system.
Provides an offender with the legal authority to be in the community on parole or mandatory supervision, subject to the terms and conditions imposed by the National Parole Board for the period of time specified on the certificate.
Process to postpone court proceedings until a future date.
An institution which provides temporary custody facilities for those persons awaiting trial.
The date by which the National Parole Board is required to review an offender's case and make a decision regarding the granting or denial of full parole, as set by law or a decision by the Board.
There is no physical contact between the inmate and the visitor since they are separated by a glass screen and can communicate only by telephone.
Institutions are classified generally as maximum, medium, or minimum security, according to the freedom and privilege offenders are permitted within institutional confines. Offenders are classified according to their perceived security risk.
An offender separated from the institution population as a disciplinary measure (administrative segregation) or for protection from other offenders (protective custody), either at the discretion of the Warden or the offender's request.
Special Handling Unit (SHU):
A super-maximum security unit for housing particularly difficult or dangerous offenders.
Standing Order (SO):
Policies and procedures set out by the Warden to complement the Commissioner's Directives (CDs) within a specific institution.
A visual search of the naked body as well as a search of all clothing and things in the clothing.
Legal document compelling attendance at court of a person named. Usually used to compel attendance of witnesses.
Offences described by the Criminal Code and other federal statutes, and offences under provincial statutes, and municipal by-laws. These offences are subject to fines not exceeding $2,000, or imprisonment not exceeding six months, or both.
A legal document commanding a person to attend before a court.
The means by which an individual whose conduct does not conform to the terms and conditions of release is returned to custody for consideration of revocation by the Board.
Temporary Absence (TA):
A brief leave, escorted or unescorted from an institution for medical or humanitarian reasons, which include obtaining medical care not available in the institution, or attending the funeral of a close family member. May be Escorted (ETA) or Unescorted (UTA).
Unescorted Temporary Absence (UTA):
See Temporary absence.
A decentralized approach to inmate management within an institution.
Legal document permitting police to arrest and take into custody the person named on the warrant.
Warrant of Committal (W of C):
The document issued by a court which directs that the named person be committed to serve a term of imprisonment.
Warrant Expiry Date (WED):
Refers to the expiry date of the original warrant the date of the end of the sentence.
One of the features of prison subcultures is the existence of a unique vocabulary.
The midnight to morning shift. See also graveyard shift.
A charge, a fight or argument.
A prison sentence, e.g., he's doing a 4 year bit.
Speed pills in the form of black capsules.
Valium. Also referred to as V's.
An unfurnished dissociation cell used for holding problematic offenders for short periods of time. Also called Penthouse suite, or China cell.
A form of address used among offenders, especially among blacks.
An electronic eavesdropping device; An offender who constantly annoys staff with requests, questions; Someone who is crazy; A homemade water heater.
Psychological treatment with mood altering drugs.
A term for a guard who is aggressive with offenders. There are yard bulls and gun bulls. Harness bulls are policemen in uniform.
Also bum rap; an unfair conviction.
See Bridal suite.
A machine gun, a motor cycle or teeth.
Abbreviation of convict.
One who specializes in separating people from their money by means of trickery rather than violence.
An unwritten agreement to arrange for some person's death, i.e. murder. Used primarily in organized crime.
Someone who does not draw heat (attention) or has got it together; someone who is solid.
Cop out, to:
To plead guilty to an offense as charged.
A correctional officer or living unit officer. Also referred to as a Screw. Also a police officer.
An order to prepare for an official population count.
To be in a locked cell. May also refer to a prison lock up.
A two-year prison sentence.
A sentence of two years less a day.
A child molester.
Solitary confinement; the hole.
Ten dollars; a ten year sentence.
A small quantity of drugs.
A person who staff perceive to be excessively helpful to offenders, at the expense of security and control.
A homosexual with feminine dress behaviors and mannerisms. See also Queen.
An offender's cell. Also called a House.
Serving your sentence the easy way, often by cutting off all emotional attachments to the outside.
Newcomer, offender or staff to the institution.
A new correctional or living unit officer.
Acting irrationally, in a rage, without emotional or mental control. Also called flipping out or spinning out.
The worst thing you can call a man, it means he has no honor or integrity.
The night shift or midnight shift. See also back shift.
Screw, a standard term for all officers.
Serving your sentence the hard way, often with someone on the outside that you love.
Actions perceived as unethical; To manipulate someone using psychological pressure.
Usually refers to psychiatrists, but can also refer to a whole department of psychologists and counsellors.
Unwanted attention towards someone.
A murder, especially one which is premeditated; A single dose of drugs (a fix).
Segregation area. Solitary confinement. Also referred to as Seg.
Either a prostitute's customer or a washroom.
A cigarette containing cannabis; A prison.
A senior correctional officer in charge of the institution.
A request a person makes to a correctional officer to open a barrier, grill or door.
An offender who looks, or is young and may be under the protection or tutelage of another offender, usually in exchange for sexual favors.
A written communication (such as a note, letter or request) from an offender to a senior correctional authority. Also may refer to a letter or message taken out of the prison without the knowledge of the authorities.
Lam, to be on the:
On the loose, on the run.
Life on the installment plan:
A series of limited prison sentences which, with persistent criminality, add up to life in prison. Also refers to someone who is in and out of prison.
Someone doing a life sentence.
The state of being in one's cell.
Physically abusive; To extort.
Over the fence:
The other side of the prison wall.
Protective custody unit where inmates who need protection from other inmates are housed. These include child molesters, rapists, informers, etc.
See Bridal suite.
A member of the security staff.
To strike someone (usually on the head) with a pipe, iron bar, baseball bat or any similar object.
Play the game:
To pretend to accept and go along with a proposed course of action.
Usually refers to young offenders who play and talk tough and quarrel easily with other inmates (sometimes over trivial matters); An inmate who permits himself to be used homosexually. He is not really homosexual by nature, but submits rather than fight an older or stronger group; Someone who has not learned the rules, who makes trouble, or is trying to make a reputation for himself.
To talk; To take the blame (rap); Charge.
To inform on someone. Also referred to as snitching, tattling, putting the finger on someone.
The principal vehicle entrance to the institution.
Score, settling a:
To get even.
Correctional or Living Unit officer. Also called copper.
A despicable low person; Also a Scum bag.
Segregation, special handling unit, also SHU.
Refers to a situation where one is set up to be busted (caught/arrested).
Shaking it rough:
Doing hard time.
A knife, usually homemade, in the possession of an offender. Also called a shiv.
The lookout man who gives a warning call, "four" to other offenders that institutional staff are approaching or in the area.
A sentence for a sex crime.
A person who has committed a sexual crime, notably rape.
A minister, priest or rabbi.
Inflict bodily harm with a sharp object.
An effort to confuse, con or fool someone by subterfuge.
Someone with integrity, who can be trusted.
One who is not usually involved in a life of crime; One who commits only one crime; A crime of passion such as murder; Also straight john; Refers to any respectable person.
As a noun, it is a hiding place for drugs or other contraband. As a verb (to stash), it is the action of hiding or putting away something, such as drugs or other contraband.
An informer. Also stool pigeon.
See Square John.
An offender who enforces the will of others (especially leaders), primarily through physical strength and violence.
To conceal an object. Usually refers to the anus.
An over-zealous, to the letter, rule enforcing correctional or living unit officer.
The process of soliciting customers for prostitution.
A constant complainer who has "no guts".
Rules to Follow During a Crisis
- Wear comfortable shoes as you could be standing on concrete floors for long periods of time.
- Wear casual and comfortable clothes.
- Please avoid provocative styles slogans on T Shirts or neckties
When reporting as an observer you will be required to:
- Have personal ID
- Bring snack foods and bottled water with you in case you are needed for extended periods.
- Cary a watch, pen and notebook.
- Prior to commencing your work as an observer, you should be briefed by the institution's warden or the office's director.
- Observations should begin with a notation of the time and place of the observation followed by the description.
- Note facts, not opinions as much as possible.
- Be concise and objective.
- Observers may interact with staff and inmates. Be careful to note the names of those that you gather information from.
- Comments to the media should be avoided until the entire CAC has met and discussed the message that is to be given.
- You should feel free to seek out the information that you need to be comprehensive in your observations.
Preparing an Agenda and Sample Agenda
Preparing an Agenda
The preparation of an agenda is the first step in planning any meeting. An "active" agenda communicates to participants how to prepare for and participate in an upcoming meeting. The agenda should be prepared in advance of a meeting and should be forwarded to participants for their review and suggestions. The more everyone knows about the goals of the meeting, the more effective the meeting will be.
The agenda should be developed and centered to clearly demonstrate and identify the:
- Purpose: for what purpose is the meeting being held?
- Outcome: What do you want the results of the meeting to be?
- Plan: What needs to happen at the meeting for it to meet its purpose and achieve the expected results
- Roles: Are the advising, liaison and impartiality roles of CACs reflected in the agenda (e.g. Are programs evaluated for their effectiveness?).
- Objectives: How does your committee address any local, regional or national objectives? Are they reviewed from time to time?
- Issues: Is consideration given to the importance of the item, given the Committees priorities, how much time will be needed for discussion, how urgent is the item (that is, whether it can be postponed or is even important).
- Try to avoid the trap of doing the easier, less time consuming items first. You may never work on the important ones.
- Giving participants advance notice of what is expected of them allows them time to plan how they will contribute to the group e.g. preparation requests such as pre-reading, information gathering, proposal writing, or anything you want participants to do to prepare for the meeting.
Citizen Advisory Committees Meeting
Date - Time
|Welcome ||Icebreaker ||10 minutes ||Chair|
||Review of past minutes||5 minutes||Chair|
| ||Discusionn on upcoming open house||20 minutes|| |
|Report from the Parole Office Director or Warden ||Briefing on recent events ||20 minutes ||Director or Warden|
|Meeting with an offender looking for work ||Discuss the community's response to offenders looking for employment ||15 minutes ||Committee|
|Formulation of recommendations ||Advisory Function ||10 minutes ||Chair and Committee|
|Response to last meeting's recommendations ||Advisory Function ||10 minutes ||Director or Warden|
Minutes and Sample Minutes
Keeping up-to-date written records may be one of the most neglected, as well as one of the most important aspects of the meeting process. When complex issues are addressed, it is especially important to maintain a complete file of activities and assignments. The person who has been assigned to take the minutes must be made aware of the importance you place on accurate and complete information. They can also be used by new members to catch up, or keep current members informed.
Information that should be included:
- The date and time of the meeting
- The name of those in attendance
- Topics discussed
- Points made during discussions
- Actions taken or decisions made
- Tasks to be performed
- Items and/or actions to be carried over to the next agenda -"future file"
- Date selected for the next meeting
Upon completion of the draft minutes they should:
- First be submitted to the designated CSC personnel member for accuracy purposes only (offender names, FPS numbers or information that has be classified as protected should not be included in minutes).
- Be reviewed and signed off by the CAC Committee Chairperson.
- That distribution at the local, regional and national level be carried out as quickly as possible following the meeting.
You may also want to ask another person attending to keep a "follow-up" list, showing who has volunteered to take on certain tasks and also noting the date when he/she will complete the task.
INSTITUTION OR PAROLE NAME
CITIZEN ADVISORY COMMITTEE MEETING
Date of meeting
Location where the meeting is held
File number if applicable
CAC Members Present:
CSC Management Present:
Raymond Leger (District Director)
Roger Creary (Parole Officer)
Committee Business - 15 minutes - (CAC committee in camera)
Minutes of the last meeting were read and approved as read.
Item #2 Annual Report to the Community
- The community report was given its first review. After consideration, it was decided to send it off to the Warden's office and to Chantal (the Regional Deputy Commissioner) for their feedback. They were asked to give their feed back prior to our next meeting scheduled for the 25th of June.
- It was also suggested that the regional office in Montreal be asked to prepare a media plan for the publication of the report.
- The date for presentation of the Annual Report to the Community to the City Council committee on public safety is scheduled for June 25th. Reginald and Lorraine will be the presenters.
Discussion with Offenders - 20 minutes
Item #1 Offender Comments
Three offenders recently paroled were present for the discussions, having been invited to the meeting by their parole officers. They were asked to give feedback on the challenges they face on the outside. The following points were made:
- All three were unanimous in their concern with the lack of financial resources on leaving prison. Two of the three relied on family resources to set up their lives while the third was helped by a former employer after a rather frantic search for resources.
- One suffering from a mental illness discussed his difficulty in finding programs that would follow up on the work he had done in prison. The local mental health service claimed to not have the expertise to serve him.
- All three were grateful for the help their parole officer had offered but would have liked to see their mandate be more community focussed (out of the office) in terms of developing resources in the community.
Discussion followed with some exploration of each issue by all participants.
Meeting With Management - 20 minutes
Management presented a summary of a recent survey of parolees who were responding to a questionnaire on community reintegration (attached). Noteworthy was the statistics on number of moves in the first year and the response on employers to inmates. A discussion followed with much attention given to training of inmates in preparing a resume and preparing for an interview.
The director reviewed with us recent statistics on parole revocations and press clippings on justice issues in the local press.
Review of Parolee Concerns
Parolee concerns were addressed each in turn and led to vigorous discussion.
On the issue of financial resources, it was clear to management that the service could not be all things to all people in terms of being both a correctional service and a social welfare system. The role of half way houses and CCC facilities were discussed and the need for other governmental agencies to contribute to the lives of released offenders was also stressed.
On the issue of parole officers being more community focussed, the manager stressed the need to follow the case management process when managing cases. The above being said, the manager was also clear that the CSC is moving towards a more community based practice and he hopes that progress will be made in this area.
On the issue of services for offenders in local mental health facilities, the director admitted that the relationship between his office and the local CLSC had not been nurtured very much of late. This led to considerable discussion as well and to the recommendation cited below.
Director's Request For Advice and Support
The director presented his concerns regarding the local committee of the police associations decision to pass a motion criticizing the correctional service for placing an offender convicted of killing a police officer in a local half way house. This has led the local press to focus more negative attention on the service.
The committee discussed this at some length in terms of the need to communicate information on the positive effect of early release on recidivism and on the service's high rate of success in identifying those offenders ready for release. Miriam, the committee's press contact person, said she would make herself available for interviews should the press call the office. She and the director will talk after the meeting to discuss the issue further.
Committee Recommendations (to management)
After some discussion, the committee advanced the following recommendation:
It was formally recommended that the district director contact the local mental health clinic to look at the referral process for services for offenders suffering from a mental illness and the available clinical resources for serving this client population. The objective was to improve services for parolees that were finishing their involvement with the Correctional Service of Canada but that still needed clinical help. He was asked to give the CAC committee feed back on his discussions.
Meeting Adjourned until June 25, 2001
CAC Self Evaluation
Self-evaluation exercises are an excellent method for taking stock, appreciating the work accomplished and setting new priorities. Some general evaluation questions that may be useful would include:
- Did we do what we set out to do this year?
- What were the obstacles we encountered and how did we deal with them?
- What worked well and what were the actions that led to our success?
- Has management presented us with requests for advice?
- Have we had an impact on the system?
- Are we respected by all parties as impartial advice givers?
- How could we improve on our work?
- What can we do that is really different and new in the coming year?
In addition to helping committees become more aware of how well they have done, evaluations can also be an important team building tool. It is a good idea, for example, to invite members of management, staff representatives and representatives of the offender population to be participants in this evaluation process. This allows committees to gain a real sense of how they are perceived and the exercise can help educate the participants regarding the CAC's goals and objectives.
Following are a number of forms that may prove useful as the committee undertakes its self- evaluation. It is good practice for committees to envisage carrying out a self-evaluation every year or so.