Commissioner's Directive

Death of an Inmate: Notifications and Funeral Arrangements

AUTHORITIES

PURPOSE

  • To ensure that following the death of an inmate, notifications and funeral arrangements are completed pursuant to legislation

APPLICATION

Applies in the event of an inmate death, including inmates at a Community Correctional Centre (CCC)

RESPONSIBILITIES AND PROCEDURES

  1. The Institutional Head/District Director will ensure:
    1. staff comply with processes identified in:
      1. CD  568-1  ’ Recording and Reporting of Security Incidents
      2. CD  568-4  ’ Preservation of Crime Scenes and Evidence
      3. CD  784  ’ Information Sharing Between Victims and the Correctional Service of Canada
    2. a Standing Order is in place detailing procedures to be followed for completing notifications and funeral arrangements in the event of an inmate death
  2. Following the death of an inmate, the Institutional Head/District Director or designated staff member will:
    1. promptly notify:
      1. the police
      2. the Commissioner or designated staff member
      3. the coroner/medical examiner who has jurisdiction over the area in which the penitentiary is located
      4. the inmate's emergency contact and/or next of kin
      5. Sentence Management
      6. Victim Services
    2. ensure RCMP form Notification of Death of a Person Known to Have a Criminal Record (RCMP/GRC c-163) is completed when staff with the required fingerprinting training are available and doing so would not interfere with a crime scene or investigation. This does not apply to CCCs
    3. ensure that any costs incurred by CSC in association with transportation or funeral arrangements will be applied first against moneys credited to the inmate in the Inmate Trust Fund. Inmate Trust Funds do not apply to CCCs
    4. advise the emergency contact or next of kin of any funds available in the Inmate Trust Fund and arrangements that will be made if:
      1. the body is claimed, or
      2. the body is not claimed
  3. If the body is claimed, the Institutional Head/District Director or designate will arrange for the body to be transported to a funeral home in the hometown of the inmate's emergency contact or next of kin. If moneys in the Inmate Trust Fund are insufficient to cover the cost of transportation, arrangements will be made at public expense.
  4. If the body is not claimed, the Institutional Head/District Director or designate will arrange, at public expense to the extent that the inmate's estate is insufficient to cover the costs, for the body to be:
    1. where practicable, buried, cremated or otherwise dealt with, in accordance with the instructions left by the inmate, or
    2. buried or cremated, where the inmate did not leave instructions, or where it is not practicable to carry out the inmate's instructions
  5. The Institutional Head/District Director or designate may, on humanitarian grounds or where the costs of the funeral would prevent the body of the inmate being claimed, pay all or part of the costs of the funeral in the hometown of the inmate or the person who claims the body.
  6. CSC shall deliver the portion of the estate of a deceased inmate that is under the control of the Service to the inmate's personal representative, if any, in accordance with applicable provincial laws. This includes:
    1. any pay that was owed to the inmate by the Service at the time of death
    2. any moneys standing to the inmate's credit in the Inmate Trust Fund
    3. the inmate's personal belongings, including cash, that are in the care or custody of the Service

ENQUIRIES

  1. Strategic Policy Division
    National Headquarters
    Email: Gen-NHQPolicy-Politi@csc-scc.gc.ca

Commissioner,

Original Signed by:
Don Head

ANNEX A

CROSS-REFERENCES

CD 001 ’ Mission, Values and Ethics Framework of the Correctional Service of Canada
CD 022 ’ Media Relations
CD 041 ’ Incident Investigations
CD 048 ’ Provision of Support Services at Coroner's Inquests
CD 566-12 ’ Personal Property of Offenders
CD 568-1 ’ Recording and Reporting of Security Incidents
CD 568-4 ’ Preservation of Crime Scenes and Evidence
CD 701 ’ Information Sharing
CD 703 ’ Sentence Management
CD 714 ’ Community Correctional Centre Standards
CD 730 ’ Inmate Program Assignment and Payments
CD 784 ’ Information Sharing Between Victims and the Correctional Service of Canada
CD 860 ’ Inmate's Money

Sentence Management Manual
Manual on Religious and Spiritual Accommodation
Hospice Palliative Care Guidelines for Correctional Service Canada

For more information

To learn about upcoming or ongoing consultations on proposed federal regulations, visit the Canada Gazette and Consulting with Canadians websites.