Commissioner's Directive

Recording and Sharing of Security Information and Intelligence

PURPOSE

  • To ensure timely recording and sharing of security information and intelligence to promote dynamic security

APPLICATION

Applies to all staff who record and share security information

RESPONSIBILITIES

  1. The Deputy Warden/Associate District Director or Area Director will:
    1. provide direction as required to the Security Intelligence Officer/Parole Officer Supervisor on all preventive security and intelligence matters
    2. ensure that the pertinent local information/intelligence is shared with other CSC sites and partner agencies as required.
  2. The Security Intelligence Officer/Parole Officer Supervisor will:
    1. gather, assess, record and share information and intelligence as required
    2. consult and provide advice to the Deputy Warden/Associate District Director or Area Director on all matters related to security intelligence
    3. contribute actively to the case management process.
  3. When any information is received regarding a staff member, the Security Intelligence Officer will immediately consult the Institutional Head/District Director on the matter. This consultation will take place and direction received prior to any information regarding a staff member being recorded on file.

PROCEDURES

  1. Instructions related to the completion of security and intelligence reports will be detailed in annexes to the respective reports.
  2. The recording and sharing of security information will normally be completed using the reports in the following sections.

Statement/Observation Report

  1. The Statement/Observation Report (CSC/SCC  0875) will normally be used in the following circumstances:
    1. when staff observe activities, behaviours or receive information that they consider to be significant or out of the ordinary
    2. when staff receive information or observe behaviours that they consider to be of a potentially sensitive nature
    3. to identify offender associates, affiliates, incompatibles and contacts.
  2. Depending on the nature and sensitivity of the information included in the Statement/Observation Report (CSC/SCC  0875), the author of the report, in consultation with the Security Intelligence Officer/Parole Officer Supervisor, will designate the document as Protected  A, B, or  C and manage it appropriately pursuant to the Treasury Board Policy on Government Security.

Incident Report

  1. Information concerning security incidents and situations (including those involving offenders and non-offenders) pursuant to CD 568-1 - Recording and Reporting of Security Incidents, will be documented in an Incident Report by Security Intelligence staff in institutions and in the community by Area Directors/Parole Officer Supervisors, Community Security Intelligence Officers, or Parole Officers depending on the situation.

Security Intelligence Report

  1. The Security Intelligence Report will be used by the Security Intelligence Officer/Parole Officer Supervisor to report any conclusions and inferences that are supported logically through the various steps of the intelligence process.
  2. The Security Intelligence Officer/Parole Officer Supervisor will complete the Security Intelligence Report (CSC/SCC  0232) to record and share intelligence that is developed from one or more sources of information.
  3. The process for the establishment of the reliability standard code for the Security Intelligence Report is outlined in Annex  B.

Intelligence Observation Report

  1. The Intelligence Observation Report (CSC/SCC  1445) will be used by staff to record information obtained from any source and may include but is not limited to:
    1. any security information received verbally or in the form of written notes from staff, offenders or the public
    2. identify associates, incompatibles and contacts, or
    3. record all communications concerning offender and source activities.
  2. Any staff member may use the Intelligence Observation Report to record and share information that is for the attention of the Security Intelligence Officer. The Security Intelligence Officer is then responsible for processing and completing the Intelligence Observation Report (including assessing the reliability coding, providing comments, and completing and filing the document appropriately).

Security Intelligence Briefing Record

  1. The Security Intelligence Briefing Record (CSC/SCC 1443) will be used by any staff performing the Security Intelligence function to record the various security intelligence briefings that are presented to management, staff members, or members of outside agencies.

Information from Other Sources

  1. Intercepted communication and police information will be assessed and, depending on the sensitivity of the information, placed on the appropriate Preventive Security document and file and clearly marked as restricted and requiring third-party notification.

Partner Liaison Log

  1. The Partner Liaison Log (CSC/SCC  1442) will be used to record any information requests and contacts with external partners that CSC staff engages in, relating to the sharing of intelligence information. A minimum of one log per month, per staff member, must be completed.
  2. CSC staff includes Security Intelligence Officers, Security Intelligence Analysts, Parole Officers, and Parole Officer Supervisors.

ENQUIRIES

  1. Strategic Policy Division
    National Headquarters
    Email: Gen-NHQPolicy-Politi@csc-scc.gc.ca

Commissioner,

Original signed by:
Don Head

ANNEX A

CROSS-REFERENCES AND DEFINITIONS

CROSS-REFERENCES

CD 568 - Management of Security Information and Intelligence
CD 568-1 - Recording and Reporting of Security Incidents

DEFINITIONS

Information: knowledge acquired of specific events or situations.

Intelligence process: a systematic approach to the processing of information in order to develop valid inferences from available information, through the collection, evaluation, collation, analysis and dissemination of this information.

Need to know: information that is pertinent and necessary to an individual performing his/her duties.

Security incident: any real or suspected illegal, unauthorized, or disruptive situation that may affect the safety of individuals, the community, the security of the institution, or any other incident which, by its nature, could attract adverse media attention.

Security intelligence briefing: a briefing consisting of the sharing of intelligence with staff, management, or members of outside agencies. Briefings may include information on security threat groups, emerging situations that could impact the safety and security of individuals, the institution or community operations, or any other information originating from or gathered by the intelligence program. The briefing is provided by the Security Intelligence Officer or any staff performing the intelligence function, including Regional Administrators of Intelligence, Security Intelligence Analysts, Parole Officer Supervisors, etc.

ANNEX B

RELIABILITY STANDARDS AND CODES FOR THE EVALUATION OF INTELLIGENCE

EVALUATION OF INFORMATION IN A SECURITY INTELLIGENCE REPORT/
INTELLIGENCE OBSERVATION REPORT

  1. The evaluation of information for intelligence purposes consists of a process whereby the reliability of information is examined on the basis of the credibility of the source and the validity of the information.
  2. When evaluating information, the intelligence process will be adhered to.
  3. All information recorded on a Security Intelligence Report (CSC/SCC 0232) will be annotated specifying the reliability of the information and whether or not it is available for court purposes (by including or omitting the abbreviation "/C" at the end of the reliability code).
  4. In addition to assessing the reliability of the information, an assessment of the reliability of each source will be made utilizing the codes outlined below.
  5. The reliability standards and the codes to be used on the Security Intelligence Reports are as follows:
    1. Unknown Reliability (Court) U/R or U/R/C
      The Security Intelligence Officer, at the time of recording the information, is unable to assess the reliability of the information received.
    2. Doubtful Reliability (Court) D/R or D/R/C
      Refers to information which is believed unlikely at the time, although the element of possibility is not excluded.
    3. Believed Reliable (Court) B/R or B/R/C
      Refers to information that gives every indication that it is accurate, but has not been confirmed. The information somewhat agrees with the general body of intelligence, is reasonable and consistent with other information on the same subject.
    4. Completely Reliable (Court) C/R or C/R/C
      Refers to information that is substantiated or confirmed by one or more independent sources. The information is logical and consistent with other corroborated information on the same subject.

For more information

To learn about upcoming or ongoing consultations on proposed federal regulations, visit the Canada Gazette and Consulting with Canadians websites.