To effectively manage institutional populations by transferring inmates to an environment consistent with their security requirements. This would include the movement of inmates within clustered and multi-level institutions
To facilitate inmate's participation in correctional programs and/or other interventions as identified in their Correctional Plan
Applies to staff involved in the transfer as well as the movement of inmates within clustered and multi-level institutions
The Assistant Commissioner, Correctional Operations and Programs, may develop guidelines pertaining to specific aspects of inmate transfers as well as movements, which must be followed.
The Regional Deputy Commissioner is the authorized decision maker to approve or deny the recommendation of an Institutional Head to transfer an inmate under a section 81 agreement.
The Regional Deputy Commissioner or the Assistant Deputy Commissioner, Correctional Operations, of the receiving region is the authorized decision maker to approve or deny the recommendation of an Institutional Head to conduct the inter-regional transfer of an inmate to another institution, including a CSC Treatment Centre and/or a CSC Aboriginal Healing Lodge.
The Institutional Head or Correctional Manager in charge after working hours will sign all transfer warrants.
The Institutional Head of the sending institution is the final decision maker for all transfers, except:
a transfer to and a return from a section 81 facility
an inter-regional transfer.
The Institutional Head will forward his/her recommendation to:
the Regional Deputy Commissioner or Assistant Deputy Commissioner, Correctional Operations, for an inter-regional transfer
the Regional Deputy Commissioner for an intra-regional transfer to a CSC Aboriginal Healing Lodge or a section 81 Healing Lodge
the Executive Director of the Healing Lodge for an intra-regional transfer to/from a CSC Aboriginal Healing Lodge.
In addition, the Institutional Head will:
ensure the admission of an inmate to a CSC Treatment Centre for Psychiatric Hospital Care or Intermediate Mental Health Care, or to Intermediate Mental Health Care within another institution, has been approved by the appropriate decision maker prior to the inmate's transfer/movement in accordance with the Admission and Discharge Guidelines listed in the Integrated Mental Health Guidelines
ensure that an inmate is provided with procedural fairness by complying with the processes in sections 12 and 13 of the CCRR
pursuant to sections 12 to 14 of the CCRR, establish a process to monitor compliance with legislative timeframes for the appropriate inmate notification, sharing of information and decision making (refer to Annex B of GL 710-2-3 - Inmate Transfer Processes)
ensure that the inmate's state of health and/or health care needs, as identified by a health care professional, are considered in all decisions relating to transfers, and that this information is documented in every inmate's final transfer decision pursuant to section 87 of the CCRA
indicate in the inmate's final transfer decision whether there are incompatibles at the receiving site (or if there are no concerns), and make reference to whether the inmate provided a rebuttal and the consideration given to the rebuttal
ensure there is a process to notify the receiving site of all approved intra-regional transfer decisions
ensure that a process is in place to receive incoming transfer notifications
when there is new information regarding risk and needs that would impact the viability of the transfer, ensure there is a process to communicate with the receiving institution within 24 hours prior to effecting a transfer
ensure that all reports due within 30 days after transfer from the sending institution are completed as required
quality control submissions for transfer or movement within clustered/multi-level institutions
provide a recommendation to the Institutional Head on the appropriateness of the transfer/ movement within clustered/multi-level institutions on cases they have identified as a concern and/or if deemed required, provide a recommendation on cases supported for a transfer/ movement within clustered/multi-level institutions.
where applicable, update the Correctional Plan in consultation with the inmate and complete the Assessment for Decision as outlined in Annex C of GL 710-2-3 - Inmate Transfer Processes, within 30 days of receiving the application
ensure information is provided to the Victim Services Unit and consider relevant victim information pursuant to CD 784 - Victim Engagement.
The Aboriginal Liaison Officer will:
support and promote inmate access to section 81 facilities
provide input to the Parole Officer/Primary Worker regarding transfer between institutions or movement within clustered/multi-level institutions recommendations, as applicable, including the Elder's comments.
The Director, Institutional Reintegration Operations, will ensure a process is in place for the planning, coordination and management (including financial resources) of inter-regional transfers by air.
The Institutional Reintegration Operations Division will:
provide advice and coordinate all inter-regional transfers by air
establish a tentative schedule of the inter-regional flights one year in advance
establish the national inter-regional transfer list.
The Regional Transfer Coordinator:
is responsible for the coordination of the inter-regional transfer processes
will establish the inter-regional transfer list
will gather information to support the inter-regional transfer operations (e.g. medical, psychological, security), when required.
While in transit, for all types of intra-regional and inter-regional transfers, the Correctional Manager/Officer in Charge of the transfer is responsible at all times for the security of the inmates, the personal effects and all of the files.
The decision maker will ensure that the rationale provided in all decision reports is clearly detailed, addresses any rebuttal submissions and is justified pursuant to section 27 of the CCRA, and CD 701 - Information Sharing.
Processes for the various types of transfers can be found in:
Discharge Planning Guidelines: A Client-Centred Approach
Offender Records System User's Guide
Integrated Mental Health Guidelines
Case conference: a formal meeting, consultation, or discussion about an inmate between two or more individuals.
Emergency transfer: the involuntary transfer of an inmate who cannot be managed effectively in the sending institution and who therefore poses an immediate safety risk to the public, staff and/or inmate(s) of the sending institution.
Movement: movement of an inmate to a same or different security level location within a clustered/multi-level institution.
Transfer (voluntary/involuntary): the transfer of an inmate when it is an acceptable risk to the public, staff or other inmates and this risk can be managed at another Institution or security level.