To allow inmates to purchase items sold through an inmate canteen operation, run according to generally accepted business practice and, to the fullest extent possible, by inmates
Applies to staff involved with inmate owned canteens
RESPONSIBILITIES AND PROCEDURES
The Executive Committee will approve any change to the annual limit for holiday canteen purchases by September 15. Otherwise, the previous annual limit will apply.
The Regional Deputy Commissioner will:
establish a regional list of products to be sold in canteens and a maximum number of items that will be carried at any one time. The list will be reviewed annually and can be revised annually in consultation with the Institutional Heads
ensure that the regional canteen list takes into consideration the religious, spiritual, cultural, and gender diversity of the inmate population, including specific products for Aboriginal and women offenders
ensure that procedures are established to regulate and control institutional canteen operations, including the storage of sales receipts and records.
The Institutional Head will:
identify the approved canteen items (pursuant to the regional list) and their sale prices
stipulate in writing the circumstances under which a canteen advance against inmate pay/allowances is granted, the maximum amount of advances, and a mechanism and timing for reimbursement of advances
fix profit margin at 10% for canteen sales, specify any profit margin greater or less than 10% in consultation with the Inmate Committee, and review profit margins annually
specify the debit of funds for reimbursement when canteen losses occur, and the credit of funds for canteen profits
ensure quarterly audits of the canteen operations
ensure eligible inmates have access to their $4 credit for the purchase of health and hygiene products listed in Annex B
ensure the position of Inmate Canteen Operator is included in the employment program, a job description exists, and the individuals occupying this position do not pose a safety or security risk
identify the list of items available for the holiday canteen. The items should take into consideration the religious, spiritual, and cultural diversity of the institution
ensure the amount for holiday canteen purchases will be spent between November 1st and December 31st and includes taxes
consider allowing inmates whose equivalent major holiday occurs at a time other than that of the majority of the inmates to purchase holiday canteen items at that time. The items and amount will be the same. Inmates will only be allowed one holiday canteen per calendar year.
Health and Hygiene Products
In order to assist in fulfilling the requirements set out in paragraph 83(2)(c) of the CCRR, inmates will receive a credit of $4 per payment period for the purchase of health and hygiene products listed in Annex B.
Every inmate will receive the credit, except if they are in a provincial institution and are not receiving any inmate payment or do not have an active Inmate Trust Fund.
The $4 credit is cumulative but cannot exceed $104 at any time and can only be used for its intended purpose. The credits are not part of the Inmate’s Trust Account and cannot be cashed or used for any other type of canteen purchases.
When an inmate transfers to a different institution, the sending institution will advise the receiving institution of the inmate’s hygiene account balance to be transferred.
Access to the canteen operations will be restricted to the Inmate Canteen Operator(s) or other authorized persons as determined by the Institutional Head.
The Inmate Canteen Operator(s) will be provided only minimal personal information necessary for their job.
The maximum amount allowed for canteen purchases, including perishable items and items of similar nature to those available in the institutional canteen purchased through clubs/groups or external suppliers, and health and hygiene products pursuant to Annex B, will not exceed $90 per payment period, including taxes. Canteen items will be purchased with funds from the inmate’s current account.
The profit margin will be fixed at 10% for canteen sales. Any profit margins above or below 10% may only be specified through the Institutional Head, who will have consultations with the Inmate Committee, and will review the profit margin annually.
The Inmate Welfare Fund and/or canteen account will be used to purchase canteen stocks.
An inventory of canteen stock will be made by the Inmate Canteen Operator(s) or other authorized person at the end of each payment period and every time an Inmate Canteen Operator changes. The inventory should be kept at the lowest level possible.
Where canteen stock losses occur, an investigation will take place to determine the cause. Any person found responsible for the canteen stock losses may be charged. Reimbursement for the losses will be from the Inmate Welfare Fund.
Any tooth brush
Any tooth paste
Any dental floss or dental pick
Mouth wash (alcohol free)
Sun block minimum SPF 30
Sun tan lotion
Skin soap, deodorant
Any regular soap or soap for sensitive,
problem prone skin
Any alcohol free anti-perspirant or deodorant
Moisturizing body wash
Products with vitamins
Special needs products
Gel or mousse
Smoking cessation product
Nicotine chewing gum (any strength)
PRODUCTS FOR WOMEN
Hair removal products
Hair remover lotion
N.B.: The objective is to allow inmates to purchase basic health and hygiene articles currently available at the inmate canteen with the credit from their hygiene account; each institution will ensure that these categories of products currently available are offered at the canteen from the hygiene account. Institutions will also ensure that the religious, spiritual, cultural and gender diversity of the inmate population is also taken into consideration for the types of products currently available. Institutions could reduce the availability of certain categories or types of products if the limitation of their clientele requires it or because of the size of the canteen or the limited turnaround of the products or for security reasons.
LIST OF PROHIBITED INGREDIENTS FOR OVER-THE-COUNTER MEDICATIONS, DIETARY SUPPLEMENTS AND ALTERNATIVE REMEDIES
N.B.: All dietary supplements and alternative remedies that inmates wish to purchase must be non prescription items and have a Drug Identification Number (DIN), a Natural Product Number (NPN) or Drug Identification Number-Homeopathic Medicine (DIN-HM) letters preceding the product licence number on the product label.