This directive is an overarching document for materiel management, excluding the financial control of capital assets which is governed by the Financial Directive FOps 2014-333 – Accounting for Capital Assets.
all procurement and contracting activities within the delegated authority of CSC as well as non-public funds acquisitions conducted by CSC on behalf of inmates
all procurement and contracting activities with CORCAN
Individuals who have been delegated authority to carry out asset management, contracting, and acquisition card usage on behalf of CSC shall undertake those responsibilities in accordance with sound life-cycle asset management and contracting principles as defined below:
Requirements Definition Phase
individuals who have been delegated contracting and asset management authority by CSC for their own areas of responsibility must ensure that services and assets are acquired solely to support CSC’s needs and mandate
the total cost of acquisitions, from asset commissioning to disposal, and all costs associated with contracting for services are considered
individuals who have been delegated authority to procure services and assets must commit to the procedures and processes pursuant to CSC policies and all applicable legislation and directives
Operation and Maintenance Phase
all asset custodians (management and employees) will manage and protect assets throughout their useful life, and will ensure that accurate asset records are maintained at all times
all assets are departmental and Crown holdings and at no time will personal use be considered
individuals who have been delegated disposal authority shall dispose of assets at the end of their useful life in accordance with the disposal processes and procedures outlined in Financial Directive 350-1 – Asset Management.
Cases of non-compliance will be reviewed by the appropriate governance structure and corrective measures will be recommended, as required and applicable.
CSC staff who have delegated authority to carry out and/or are involved in contracting, assets and/or acquisition card management must complete the appropriate CSC mandatory training, according to the applicable directives.
Acquisition card: a charge card issued under a contract between card issuers and the Government of Canada for the purchase and the payment of goods and services that are authorized official government business transactions.
Asset: tangible or intangible things of the Government of Canada. Assets include but are not limited to: information in all forms and media, networks, systems, material, real property, financial resources, employee trust, public confidence and international reputation.
Contract: an agreement between a contracting authority and a person or firm to provide a good, perform a service, construct a work, or lease real property for appropriate consideration.
Disposal: the removal of assets from a department, whether by transfer of ownership into new hands or through recycling as scrap.
Life cycle management: the effective and efficient management of assets along the entire continuum from the identification of a requirement to the disposal and replacement of the asset acquired to meet the requirement. The phases of life cycle management include assessing requirements; analyzing options; planning acquisition; acquiring; operating, using, and maintaining; and disposing and replacing.
Materiel: all movable assets, excluding money and records, acquired by Her Majesty in right of Canada.
Materiel management: all activities necessary to acquire, hold, use and dispose of materiel, including the notion of achieving the greatest possible efficiency throughout the life cycle of materiel assets.