To provide direction following the death of an inmate, with respect to communications, funeral arrangements, financial responsibilities and fingerprinting
Applies to all staff and spiritual leaders working in the Correctional Service of Canada (CSC) institutions, including Community Correctional Centres (CCC)
The Assistant Commissioner, Correctional Operations and Programs, will develop and update policy requirements to ensure consistency in all procedural matters in the event of an inmate death.
The Regional Deputy Commissioner will ensure that the Regional Administrator, Communications and Executive Services (RACES), who fulfills the role of Family Liaison Coordinator, is recognized as the key point of contact for the sharing of information with families in the event of deaths in custody, after the initial notification has been completed at the institutional level. The responsibility of sharing of information may be delegated to the site personnel who fulfill the role of Family Liaison Officer, under oversight, coordination and monitoring by the RACES.
The Institutional Head/District Director will ensure:
a Standing Order is developed and maintained detailing procedures to be followed to complete notifications, fingerprinting and funeral arrangements
individuals involved in communications pertaining to the death of an inmate receive the Notification of Death training as per the National Training Standards
Following the death of an inmate, the Institutional Head/District Director, or delegate, will:
the coroner/medical examiner who has jurisdiction over the area in which the penitentiary is located. This includes situations when an inmate dies outside the penitentiary (e.g. in a community hospital)
the local person responsible for the notification, who will in turn promptly notify the inmate’s emergency contact or next of kin by telephone where possible
the regional Victim Services Unit
the RACES (Family Liaison Coordinator)
in a timely manner:
ensure the Royal Canadian Mounted Police (RCMP) form Notification of Death of a Person Known to Have a Criminal Record (RCMP/GRC c-163) is completed and provided to the RCMP for proper offender identification. This does not apply to CCCs
in exceptional circumstances where form RCMP/GRC c-163 cannot be completed, obtain a death certificate to complete the inmate record and forward the death certificate to the RCMP to close off the inmate’s criminal history
ensure the local Sentence Management Unit is notified of the death and provided with official documents related to the death (e.g. death certificate)
send a letter of condolence to the inmate’s emergency contact or next of kin that contains the coordinates of the RACES (Family Liaison Coordinator)
wherever possible, facilitate any religious and/or culturally appropriate observances at time of death
Prior to delivering any portion of the estate of the deceased inmate, pursuant to section 119 of the CCRR, CSC will obtain a duly executed release/signed statement from the inmate’s personal representative in order to verify receipt.
CSC staff will not act as witnesses or executors of an inmate’s will or administrators of an inmate’s estate.
The RACES (Family Liaison Coordinator), or designate (Family Liaison Officer – site personnel), will share the document titled “Death of a person in the care and custody of CSC: A guide for family and friends” with the deceased’s emergency contact, next of kin or personal representative. Additionally, in collaboration with the Institutional Head/District Director, the RACES, or designate, will collect and share relevant factual information with the deceased’s emergency contact, next of kin or personal representative within the parameters of the Privacy Act and the Access to Information Act, unless it would interfere with an investigation that could lead to a criminal charge.
The RACES (Family Liaison Coordinator), or designate (Family Liaison Officer – site personnel), will document the information shared with all requestors in a local repository.
In the event there are multiple requests for information about the deceased, these will be managed on a case-by-case basis.
Sentence Management Manual
Hospice Palliative Care Guidelines for Correctional Service Canada
Emergency contact: the person identified by an inmate who will be contacted by CSC representatives in the event of an emergency or death. If the inmate did not identify an emergency contact, then a next of kin will be contacted.
Inmate: for the purpose of this policy, an inmate refers to a person incarcerated in a federal penitentiary, including an offender on day parole or statutory release in a CCC with a Parole Board of Canada residency condition. This policy does not apply to offenders in CCCs under a long-term supervision order or on full parole.
Next of kin: relative identified on the inmate’s contact list.
Personal representative: the person (or persons) appointed to administer and distribute the estate of a deceased person in accordance with the terms of the will or the law of intestate succession.