National Headquarters shall be responsible for the design, development and/or procurement of materials necessary to produce identification cards. Units which have been provided with identification equipment shall be responsible for the final production of identification cards for the categories of persons listed in Annex "A".
Data cards bearing serial numbers shall be re-ordered through National Headquarters. Other data cards, backer cards, film and plastic pouches shall be obtained through normal supply channels.
Photographs shall be taken against a coloured backdrop (specified in Annex "A"). Photos shall show the full face and shoulders of the subject (hatless), with eyeglasses if such are normally worn.
Two copies of the photograph shall be produced. One shall be used for the production of the identification card, the other shall be filed.
Employees shall carry their identification card on their person at all times while on duty.
When an employee's identification card is lost, the employee shall complete form GC 132, "Report of Lost Identification Card", and forward it to the unit responsible for the issuing of identification cards.
When an employee is transferred, form GC 122, "Identification Card Receipt", shall be forwarded to the new location where it shall be recorded in the control register.
Normally, the institution from which the inmate is released on full parole or mandatory supervision shall issue the parolee identification card. Supervising parole staff shall ensure that paroled inmates from provincial institutions which make use of the federal parole service are issued with an identification card.
Completed identification cards not issued to individuals and blank data cards shall be considered to be confidential material and shall be protected accordingly.
Identification cards which have been damaged during the production process shall be destroyed in a manner which prevents any future use of the use of the card, photograph or identification data. Burning or shredding is recommended.
When an identification card is withdrawn for any reason, it shall be invalidated in a way that precludes its re-use.
Issuing units shall establish expiry date recall systems to recover expired cards.
Will be withdrawn from all personnel separating from the Service for any reason or when a new card is issued. The withdrawal shall be noted in a control register.
Approved Citizen Escorts
Will be withdrawn at an expiry date determined by the Director or on termination of the individual's association with the institution.
All federal inmates (on reception to institution
released form institution
transferred to another region.
parolee identification card issued
on full parole
on mandatory supervision
on provincial parole to the Service's jurisdiction
on day parole
Withdrawn on warrant expiry date (WED)
Distribution of released inmates photographs
1 - identification card
1 - local police
2 - parole office
(1) Identification of consultants, term employees and contract employees shall be controlled through a local system best suited to access control requirements of the particular unit. They shall not be issued a staff identification card. For the purpose of this directive, chaplains and CAC members are considered staff members.