Quarterly Financial Report, For the Quarter ended September 30, 2014

Introduction

This quarterly report has been prepared by management of Correctional Service of Canada (CSC) as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. This quarterly report should be read in conjunction with the Main Estimates, Supplementary Estimates and Quarterly Financial Report for the quarter ended June 30, 2014. This report has not been subject to an external audit or review.

The purpose of the federal correctional system, as defined by law, is to contribute to the maintenance of a just, peaceful and safe society by carrying out sentences imposed by courts through the safe and humane custody and supervision of offenders; and by assisting the rehabilitation of offenders and their reintegration into the community as law-abiding citizens through the provision of programs in penitentiaries and in the community (Corrections and Conditional Release Act, s.3). A summary description of CSC's program activities can be found in Part II of the Main Estimates.

Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the CSC's spending authorities granted by Parliament and those used by the organization, consistent with the Main Estimates, and Supplementary Estimates A for the 2014-2015 fiscal year, for which full supply was released on June 20, 2014Footnote 1. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before monies can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

CSC uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

CSC has an active Revolving Fund (CORCAN) which is included in the statutory votes of the enclosed Statement of Authorities. CORCAN's purpose is to aid in the safe reintegration of offenders into Canadian society by providing employment and training opportunities to offenders incarcerated in federal penitentiaries and, for brief periods of time, after they are released into the community. CORCAN has a continuing non-lapsing authority from Parliament to make payments out of the Consolidated Revenue Fund (CRF) for working capital, capital acquisitions and temporary financing of accumulated operating deficits, the total of which is not to exceed $5.0 million at any time.

Highlights of Fiscal Quarter and Fiscal Year to Date Results

The following graph provides a comparison of the net budgetary authorities and expenditures as of September 30, 2014 and September 30, 2013 for CSC's combined Operating, Capital and Budgetary Statutory Authorities.

Net Budgetary Authorities and Expenditures

graph: Net Budgetary Authorities and Expenditures

Net Budgetary Authorities and Expenditures

This graph depicts the net budgetary authorities as $2,475,170 and the year to date net expenditures as $1,247,789 for the second quarter ending September 30, 2014. In 2013-2014, the net budgetary authorities were $2,599,063 for the second quarter ending September 30, 2013 and the year to date net expenditures were $1,171,935.

Significant Changes to Authorities

As reflected in the Statement of Authorities for the period ending September 30, 2014, CSC has seen a reduction in total net authorities of $123.9 million for the current fiscal year compared to the previous fiscal year. This represents a 4.8% decrease over the total net authorities available as at September 30, 2013.

Operating Vote

CSC's Operating Vote decreased by $35.6 million or 1.8% compared to the authorities at the end of September 2013, which is attributed to the net effect of the following items:

  • An increase of $60.3 million due to the Operating Budget Carry Forward. In 2014-2015, the carry forward was confirmed by Treasury Board Secretariat (TBS) before the end of the quarter while in 2013-2014 it was confirmed after the end of the quarter;
  • An increase of $49.2 million related to transfer from Capital to Operating Vote due to the implementation of the common definition of Capital Assets defined in Treasury Board Accounting Standard 3.1;
  • A decrease of $111.5 million (excluding employee benefit plan (EBP) of $13.7 million) related to savings identified as part of Budget 2012 (Canada's Economic Action Plan);
  • A decrease of $31.0 million to offset the additional EBP costs (Statutory authorities) as a result of a transfer from non-personnel Operating budget to Personnel budget for realignment based on historical trends; and
  • A decrease of $2.6 million related to miscellaneous adjustments.

Capital Vote

CSC's Capital Vote decreased by $92.8 million or 26.1% compared to the authorities at the end of September 2013, which is attributed to the net effect of the following items:

  • An increase of $78.5 million due to the Capital Budget Carry Forward. In 2014-2015, the carry forward was confirmed by TBS before the end of the quarter while in 2013-2014 it was confirmed after the end of the quarter;
  • Through CSC's 2013-2018 Accommodation Plan, funding has been reduced by $122.1 million. As part of the plan, CSC's reference levels were reduced by $125.9 million associated with the return of funds related to projected inmate population growth which has not materialized and an increase of $3.8 million was provided to address the ongoing capitalized maintenance requirements of existing and planned additional units within existing institutions; and
  • A decrease of $49.2 million related to transfer from Capital to Operating Vote due to the implementation of the common definition of Capital Assets defined in Treasury Board Accounting Standard 3.1.

Budgetary Statutory Authorities

CSC's Budgetary Statutory Authorities increased by $4.5 million mainly due to the net increase in the EBP costs associated with the change in personnel costs as noted above.

Explanations of Significant Variances from Previous Year Expenditures

Compared with the previous year, the total year to date net budgetary expenditures increased by $75.9 million or 6.5% due to multiple factors:

  • Personnel expenditures increased mainly due to the severance pay liquidation related to the signing of the collective agreement with the Union of Canadian Correctional Officers;
  • Other subsidies and payments expenditures also increased due to a one-time transition amount of $51.1 million for implementing 'salary payment in arrears' by the Government of Canada; and
  • Acquisition of land, buildings and works expenditures decreased due to the completion of several new living unit constructions in the previous fiscal year.

With respect to the same comparison, the total net budgetary expenditures in the second quarter ending September 30, 2014, have decreased by $34.7 million or 5.3%. The net decrease is mainly due to the completion of several new living unit constructions in the previous fiscal year as reflected in the Acquisition of land, buildings and works detailed in the table below.

(in millions of dollars)
Departmental Budgetary Expenditures Year To
Date
Quarter Over
Quarter
Total Net Budgetary Expenditures 2013-2014 1,171.9 653.1
Total Net Budgetary Expenditures 2014-2015 1,247.8 618.4
Variance 75.9 (34.7)
Explanation of Variances by Standard Object
93.5 8.7
  • Professional and special services
0.8 7.4
  • Acquisition of land, buildings and worksFootnote 3
(65.8) (48.4)
46.8 (1.5)
  • Other
0.6 (0.9)

Total

75.9 (34.7)

Risks and Uncertainties

CSC's Report on Plans and Priorities (RPP) identifies the current risk environment and CSC's key risk areas to the achievement of its strategic outcomes.

In the 2013 Speech from the Throne, the Government of Canada announced it will freeze the overall federal operating budget. Consequently, CSC will have to fund internally the increases in salary resulting from collective agreements that take effect during this frozen period (2014-15 and 2015-16), and the resulting ongoing impacts of those adjustments.

CSC continues to review its operation to address the budgetary constraints resulting from the operating budget freeze.

Significant Changes in Relation to Operations, Personnel and Programs

During the second quarter of 2014-2015, there have been no significant changes in relation to operations, personnel and programs.

Budget 2012 Implementation

This section provides an overview of the savings measures announced in Budget 2012 that are being implemented in order to refocus government and programs; make it easier for Canadians and business to deal with their government; and, modernize and reduce the back office.

CSC is doing its part to support the federal government's return to a balanced budget, reduce the deficit, and deliver on its commitments to Canadians. Budget 2012 announced that CSC will achieve savings of $85.5 million in 2012-2013, $170.2 million in 2013-2014, and ongoing savings of $295.4 million by 2014-2015. The organization has achieved these cost savings by pursuing the implementation of measures to increase offender accountability, achieve administrative efficiencies, streamline operations and program delivery, and close three institutions (Kingston Penitentiary and the Regional Treatment Centre in Ontario and Leclerc Institution in Quebec were all closed in September 2013). Although delays have been encountered for a few initiatives, interim mitigation strategies have been implemented to achieve the savings as planned.

The initiatives arising from Budget 2012 will further enable CSC to focus resources on the organization's key priorities and core mandate, while at the same time ensuring the organization will continue delivering strong public safety results for Canadians.

Approvals by Senior Officials

Liette Dumas-Sluyter, CPA, CMA, CIA
Chief Financial Officer

Don Head, Commissioner
Ottawa, Canada
November 13, 2014

Statement of Authorities (unaudited)

(in thousands of dollars)
Expenditures Fiscal Year 2014-2015 Fiscal Year 2013-2014
Total available for use for the year ending
March 31, 2015*
Used during the quarter ended September 30, 2014 Year to date used at quarter-end Total available for use for the year ending
March 31, 2014*
Used during the quarter ended September 30, 2013 Year to date used at quarter-end
Vote 1 ’ Operating Expenditures 1,973,299 517,572 1,072,953 2,008,952 495,546 927,928
Vote 5 ’ Capital Expenditures 262,794 42,990 55,315 355,545 94,698 125,173
Budgetary Statutory Authorities
CORCAN Gross Expenditures 88,829 19,140 35,838 87,201 20,841 37,589
CORCAN Gross Revenues (88,829) (20,732) (35,057) (87,201) (16,258) (35,313)
CORCAN Net Expenditures (Revenues) - (1,592) 781 - 4,583 2,276
Contributions to employee benefit plans

237,417
59,356
118,710
233,117 58,279 116,558
Refunds of previous years revenue - 28 28      
Spending of proceeds from the disposal of surplus Crown assets 1,660 2 2 1,449 - -
Total Budgetary Authorities 2,475,170 618,356 1,247,789 2,599,063 653,106 1,171,935
Non-Budgetary Authorities 45 - - 70  -  -
Total Authorities 2,475,215 618,356 1,247,789 2,599,133 653,106 1,171,935

More information is available on the following page.
* Includes only Authorities available for use and granted by Parliament at quarter-end.

Departmental Budgetary Expenditures by Standard Object (unaudited)

(in thousands of dollars)
Expenditures Fiscal Year 2014-2015 Fiscal Year 2013-2014
Planned expenditures for the year ending
March 31, 2015
Expended during the quarter ended
September 30, 2014
Year to date used at quarter-end Planned expenditures for the year ending
March 31, 2014
Expended during
the quarter ended
September 30, 2013
Year to date used at quarter-end
Personnel 1,779,023 441,267 941,132 1,614,750 432,584 847,629
Transportation and communications 28,861 7,112 11,000 60,641 6,802 12,673
Information 710 184 259 1,931 137 311
Professional and special services 269,683 81,049 125,852 356,414 73,649 125,011
Rentals 17,354 8,007 9,872 16,847 5,404 8,336
Repair and maintenance 19,485 5,004 6,823 46,327 5,294 8,055
Utilities, materials and supplies 106,775 28,334 50,579 149,888 27,003 49,129
Acquisition of land, buildings and works* 248,212 34,065 43,136 280,725 82,452 108,924
Acquisition of machinery and equipment* 16,241 6,137 8,959 76,268 6,696 8,745
Transfer payments 4,982 123 123 958 30 151
Other subsidies and payments 72,673 27,806 85,111 81,515 29,313 38,284
Total Gross Budgetary Expenditures 2,563,999 639,088 1,282,846 2,686,264 669,364 1,207,248
Less Revenues Netted Against Expenditures
CORCAN (88,829) (20,732) (35,057) (87,201) (16,258) (35,313)
Total Net Budgetary Expenditures 2,475,170 618,356 1,247,789 2,599,063 653,106 1,171,935

* These are mainly Vote 5 (Capital) expenditures

Footnotes

Footnote 1

Released through Orders in Council P.C. 2014-0837 and P.C. 2014-0838.

Return to footnote 1 referrer

Footnote 2

The variances mainly explain the increase in Vote 1 ’ Operating Expenditures as presented in the Statement of Authorities.

Return to footnote 2 referrerReturn to footnote 2a referrer

Footnote 3

The variances mainly explain the decrease in Vote 5 ’ Capital Expenditures as presented in the Statement of Authorities.

Return to footnote 3 referrer