Performance Assurance

Audit of Advance Contract Award Notices
and
Contract Review Boards

378-1-159
October 2002

The Public Sector Company and Performance Assurance
Correctional Service Canada

Audit Results by contract number

[Annex A] [Annex B] [Annex C] [Annex D] [Annex E]

ANNEX "A"

PACIFIC REGION ACAN AUDIT RESULTS
BY CONTRACT NUMBER

Note: Some criteria are reworded from checklist to consistently provide a "Yes" response for a positive result.

	CRITERIA	21881 01 1035	21881 01 1026	21807 01 1253	21881 01 1018	21881 01 1024	21881 01 1016	21881 01 1150	21836 01 1243	21836 01 1242
1	GCR Sole Source Justification On File	No	No	No	No	No	No	No	Yes	Yes
2	ACAN Did Not Circumvent Competitive Process	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
3	No Reason a Statement of Capabilities Could Not be Accepted	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
4	ACAN Posted On MERX	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
5	ACAN Posted Full 15 Days	Yes	Yes	Yes	No	No	No	Unk	No	No
6	ACAN Not Structured to Discourage Submissions	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
7	ACAN Posted in Both Languages	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
8	ACAN Includes Prescribed Description of ACAN	No	No	No	No	No	No	No	No	No
9	ACAN Defined Requirement in Sufficient Detail	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes	Yes
10	Period of Contract Including Option Years Specified	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
11	ACAN Specified Expected Cost	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes	Yes
12	Specific GCR Exemption Described	No	No	No	No	No	No	No	No	No
13	Explanation for Selection of Contractor Provided	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes	Yes
14	Name and Address of Contractor Included	No	No	No	No	No	No	No	No	No
15	Explanation of How to Proceed with a Statement of Capabilities Included	No	No	No	Yes	Yes	Yes	Yes	Yes	Yes
16	ACAN Closing Date and Time Included	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes	Yes
17	Name, etc. Where Statement of Capabilities can be Forwarded Included	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes	Yes

Criteria on checklist not listed above did not apply to any of the ACANs checked. For example, none of the contracts were subject to NAFTA or WTO/AGP and there are no records of any queries received or statement of capabilities received in response to an ACAN.

ANNEX "B"

PACIFIC REGION CRB AUDIT RESULTS
BY CONTRACT NUMBER

Contract Number	CRB Record of Decision	CRB Directed Method of Procurement	GCR Sole Source Justification	Awarded Before CRB	Why CRB Review Required
21807-1-1123	2001-03-28	Yes	Yes	No	Value
21832-1-1134	2001-03-28	Exercise Option	N/A	No	Value
21807-1-1075	2001-03-14	Exercise Option	N/A	No	Value
21807-1-1103	2001-03-28	Exercise Option	N/A	No	Value
21807-1-1112	2001-03-28	Yes	Yes	No	Value
21881-1-1026	2001-03-07	Yes	Yes	No	Value
21881-1-1150	2001-08-22	Amend	N/A	No	Value
21836-1-1242	2001-06-20	No	Yes	No	Value
21836-1-1243	2001-06-20	No	Yes	No	Value
21847-1-1008	2001-04-04	Yes	Yes	No	Value
21801-1-1180	2001-03-14	Amend	N/A	No	Value
21820-9-0106	2001-01010	Amend	N/A	No	Value
21888-1-1024	2001-03-07	Yes	Yes	No	Value
21881-1-1018	2001-02-14	Yes	Yes	No	Value
21882-1-1035	2001-03-07	Yes	Yes	No	Value
21881-1-1022	2001-02-14	Yes	Yes	No	Value
21881-1-1022	2001-11-21	Amend	N/A	No	Value
21881-1-1101	2001-07-04	Amend	N/A	No	Value
21882-1-1032	2001-03-07	Yes	Yes	No	Value
21882-1-1027	2001-03-07	Yes	Yes	No	Value
21820-1-1048	2001-03-28	Exercise Option	N/A	N/A	Value
21820-1-1004	No Record	Unknown	Unknown	N/A	Value
21807-1-1158	No Record	Unknown	Unknown	N/A	Value
21833-1-1148	No Record	Unknown	Unknown	N/A	Value
21807-1-1253	2001-06-27	Yes	Yes	No	Value
21881-1-1016	2001-02014	Yes	Yes	No	Value

N/A = Not Applicable. With no record of a CRB decision, the question of whether a contract was awarded before a CRB decision does not apply.

ANNEX "C"

PRAIRIES REGION ACAN AUDIT RESULTS
BY CONTRACT NUMBER

Note: Some criteria are reworded from checklist to consistently provide a "Yes" response for a positive result.

CRITERIA		52300 00 001	57201 01 006	57201 01 008	57101 01 001	57104 01 001	53800 01 001	57201 01 021	57201 01 025	55101 01 013 & 56103 01 016
1	GCR Sole Source Justification On File	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes	Yes
2	ACAN Did Not Circumvent Competitive Process	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
3	No Reason a Statement of Capabilities Could Not be Accepted	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
4	ACAN Posted On MERX	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
5	ACAN Posted Full 15 Days	Yes	No	No	No	Yes	No	No	No	Yes
6	ACAN Not Structured to Discourage Submissions	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
7	ACAN Posted in Both Languages	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
8	ACAN Includes Prescribed Description of ACAN	No	No	No	No	No	No	No	Yes	Yes
9	ACAN Defined Requirement in Sufficient Detail	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
10	Period of Contract Including Option Years Specified	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
11	ACAN Specified Expected Cost	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
12	Specific GCR Exemption Described	Yes	Yes	No	No	No	Yes	No	Yes	Yes
13	Explanation for Selection of Contractor Provided	No	Yes	No	Yes	No	No	Yes	Yes	Yes
14	Name and Address of Contractor Included	Yes	No	No	Yes	Yes	Yes	No	Yes	Yes
15	Explanation of How to Proceed with a Statement of Capabilities Included	No	No	No	No	No	No	Yes	Yes	Yes
16	ACAN Closing Date and Time Included	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
17	Name, etc. Where Statement of Capabilities Included	Yes	Yes	Yes	Yes	Yes	No	Yes	Yes	Yes

Criteria on checklist not listed above did not apply to any of the ACANs checked. For example, none of the contracts were subject to NAFTA or WTO/AGP and there are no records of any queries received or statement of capabilities received in response to an ACAN.

ANNEX "D"

PRAIRIES REGION CRB AUDIT RESULTS
BY CONTRACT NUMBER

Contract Number	CRB Record of Decision	CRB Directed Method of Procurement	GCR Sole Source Justification	Awarded Before CRB	Why CRB Review Required
57101-01-025	30 May 2001	Yes	Yes	No	All
56103-00-002	6 Dec 2000	Yes	Yes	No	All
57104-01-001	22 Mar 2001	Yes	Yes	No	All
57201-01-010	4 Jan 2001	Yes	No	No	All
53700-01-009	2 Feb 2001	Yes	Yes	No	All
53000-01-001	2 Feb 2001	Yes	Yes	No	All
56104-01-002	17 Nov 2001	Yes	Yes	No	All
57201-01-008	6 Dec 2001	Yes	No	No	All
56104-01-009	22 Mar 2001	Yes	Yes	No	All
56105-01-001	22 Mar 2001	Yes	No	No	All
57201-00-029	1 Mar 2001	Yes	Yes	No	All
57201-01-001	6 Dec 2001	Yes	Yes	No	All
56104-01-004	6 Dec 2001	Yes	Yes	No	All
57101-01-013	2 Feb 2001	Yes	Yes	No	All
53800-00-001	12 Jan 2001	Yes	N/A	No	All
56104-01-008	1 Mar 2001	Yes	Yes	No	All
53200-01-001	2 Feb 2001	Yes	Yes	No	All
52100-00-001	1 Mar 2001	Exercise Option	N/A	No	All
57104-01-004	2 Feb 2001	Yes	Yes	No	All
53500-01-001	1 Mar 2001	Yes	Yes	No	All
57201-01-007	6 Dec 2000	Yes	Yes (Weak)	No	All
56103-01-002	17 Jan 2001	Yes	Yes(Weak)	No	All
57101-01-012	2 Feb 2001	Yes	N/A	No	All
55101-01-001	1 Mar 2001	Yes	Yes	No	All
57201-01-006	6 Dec 2000	Yes	Yes	No	All
57201-01-021	18 Apr 2001	Yes	Yes	No	All
56103-01-016	17 Jan 2001	Yes	Yes	No	All
55101-01-013	14 Aug 2001	Exercise Option	N/A	No	All
52000-01-002	4 Jan 2001	Yes	Yes	No	All
52300-00-017	24 Oct 2001	Yes	No	No	All
53800-01-001	22 Mar 2001	Yes	Yes	No	All
57101-01-001	17 Jan 2001	Yes	Yes	No	All
50700-01-001	2 Feb 2001	Yes	N/A	No	All
52300-00-001	Jan 12, 2001	Yes	Yes	No	All
57201-00-001	Dec 6, 2000	Yes	Yes	No	All
53900-01-002	2 Feb 2001	Yes	Yes	No	All

ANNEX "E"

NHQ CRB AUDIT RESULTS
BY
CONTRACT NUMBER

Contract Number	CRB Record of Decision	CRB Directed Method of Procure.	GCR Sole Source Justification	Awarded Before CRB	Why CRB Review Required
21120-1-7584	2001-05-31	Yes	Yes	No	Value
21120-1-7528	2001-04-05	Yes	Yes	No	Value
21120-0-7642	2000-07-20	Yes	N/A Tender	No	Value
21120-0-7806	2000-10-05	Yes	Yes	No	Value 1 Item
21120-0-7837	2000-11-32	Yes	Yes	No	Value
21120-0-7774	2000-08-17	Yes	N/A Tender	No	Value
21120-1-7509	2001-02-22	Yes	Yes	No	Value
21120-1-7501	2000-12-21	Yes	Yes	No	Value
21120-0-7845	2000-11-30	Yes	Yes	No	Value 1 Item
21120-0-7928	2001-03-01	Yes	Yes	No	Value
21120-1-7512	2001-03-01	Yes	Yes	No	Value
21120-1-7666	2001-07-25	Yes	Yes	No	Value
21120-0-7870	2001-01-04	Yes	Yes	No	Value
21120-0-7823	2001-07-02	Yes	Yes	No	Value
21120-1-7650	2001-07-12	Yes	Yes	No	Value
21120-1-7671	2001-08-02	Yes	Yes	No	Value
21120-0-7894	2001-01-25	Yes	Yes	No	Value
21120-0-7581	2000-05-11	Yes	N/A Tender	No	Value
21120-9-7681	1999-09-02	Yes	N/A Tender	No	Value
21120-1-7520	2001-03-28	Yes	Yes	No	Value
21120-1-7575	2001-05-17	Yes	Yes	No	Value 1 Item
21120-0-7862	2000-12-21	Yes	Yes	No	Retired PS With Pension
21120-0-7648	2000-07-20	Yes	Yes	No	Value