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Prairie Region Management Workshop: "Leadership and Change"

Teamwork, a central theme in the management philosophy of John Duggan, Deputy Commissioner, Prairies, was the impetus for a workshop held with Prairie Region senior managers in October 1989. The workshop was part of an initiative toward the attainment of the corporate objective to coordinate guest speakers, seminars and programs on topical management issues. Art McNeil, co-author of The "I" of the Hurricane and The V.I.P. Strategy, was invited to deliver a one-day session on management initiatives and forward thinking in the management and leadership of complex organizations. Prairie Region managers contributed to the discussion of innovative management techniques by providing examples of their daily environment and the corporate culture within which they manage. The workshop provided managers with insights into issues they will need to address in their management role.

Central to both of McNeil's books and his management seminars is the difference between management and leadership. Both are present and needed but they are not synonymous. This is best described in his first book, The "I" of the Hurricane, as follows:

The two sides of the figure highlight the differences between management and leadership. The goal side provides direction; it, in turn, fosters a need to accomplish the goal. Success is measured by results. The process is rational and is executed at the conscious level. The more experienced you are, the more logical your thinking.



Figure 1
Figure 1
As our society developed its management side, we became more efficient. The price we paid, however, was a loss of the human magic that comes from the other side. We lost our ability to dream, to develop vivid mental pictures of different places to be or ways of being. The very term "to lead" implies having a different place to go or way of being. How can you be a leader if you've got no place to go? And yet, organizations are filled with managers who have no vision. They are trapped within the real or imagined barriers and constraints of the status quo.

Good management is vital to performance. Without it, opportunities would be recognized and talked about but never realized. It is not necessary to belittle the value of technical managers and their analytical approach; clearly, what is needed is balance. And to regain balance, most executives must strengthen the leadership skills of their management teams. North American managers already "know" more than they "do". Visible leadership can encourage action and provide a spark that will ignite corporate energy.

Some of the other concepts that Art McNeil uses are very familiar - Reason for Being, Values, Mission, Key Success Factors, Vision of a Preferred Future and Objectives. In leadership terms, core values and vision are very central to who we are. Core values and vision provide a focus for corporate energy, a plan. Management shapes them and provides direction for the plan. As described in his second book, The V.I.P. Strategy, Vision is compelling but not controlling. It shows you where you want to be, but not exactly how to get there. Vision is the power; planning is the tool. A plan shows you how to get so far, but then, to get further, you need another plan. It's been said, "The minute you lay down a plan it's out of date." A vision shows you where you're going - and why you are going there. Visions are flexible, dynamic, organic.

Vision: A Context for Goals

Vision provides the broader themes or directions for goals:

Goals
  • are based on a need to accomplish
  • are measured by results
  • are rational
  • are conscious
  • lead to adult maturity
  • are linear, one-dimensional
  • create focus
  • motivate
  • provide direction
  • are based on past performance
Visions
  • are based on a need to accomplish continually
  • are measured by results and feelings
  • are rational and intuitive
  • are conscious and subconscious
  • lead to adult maturity and childlike creativity
  • are holistic and multi-dimensional
  • create purpose and focus
  • align
  • create energy
  • can establish new possibilities

In this seminar, McNeil takes his management/leadership model and applies it to real life with examples from both his experience and experience of the participants, in our case, corrections. The theoretical concepts become tools and skills that all participants can use in the future. Art McNeil uses both small and large groups, involving participants in the learning process. Sometimes forgotten, but remembered during the seminar, is the truism that adults learn best by experiencing the learning process.

Throughout the seminar, Art McNeil's approach gives the group opportunities to contribute their experiences and to examine concepts and issues as a collective body. With this methodology the seminar becomes a subtle but powerful team-building exercise. Participants do not simply absorb or not absorb massive amounts of theoretical knowledge. Some theory is learned, but, and perhaps more importantly, skills and tools that can be used in everyday life are also acquired.

The environmental scanning seminar in the Prairie Region followed Art McNeil's day on leadership and change and was designed to incorporate teamwork from the senior managers. The seminar was introduced as a method of validating current corporate objectives and developing future scenarios which could impact upon the way the Correctional Service of Canada operates. Senior managers were asked to brainstorm ideas which would affect the Correctional Service of Canada and its management objectives in the future. The ideas from the session were grouped and managers divided into subgroups to discuss these ideas further. While in the subgroups, the managers discussed the ideas from the brainstorming session in view of their relevance to the Correctional Service of Canada and their impact on our operations. As a result of both the previous day's seminar and group consensus, the many discussions stayed at a regional or corporate level. Because many of the factors discussed may impinge on some individuals to a greater extent than others, there was no me-ism or isolationism. What clearly evolved was a very dramatic and exciting team approach to examining the possible future of corrections.

This concept is especially important in the Prairie Region, where because responsibility centres are geographically dispersed, meetings of senior managers are not as convenient as in regions where responsibility centres are more closely grouped. Teamwork philosophy is being maintained through Regional Management Committee meetings in which a portion of the meeting is devoted to the resolution of topical issues in the Region. It is also maintained through planned social activities to encourage ongoing interaction of the managers.

The seminar by Art McNeil is only the first step in what is hoped to be an evolutionary process of management/leadership change in the Prairie Region. John Duggan has formalized his desire to prepare for the 1990s in his accountability contract with the Commissioner. The commitment he has made to his managers is "to design and implement a professional development plan for Senior Managers in the Prairie Region by providing them with opportunities to develop and utilize innovative management and leadership techniques."