Policy Bulletin

Policy Bulletin 448


On January 23, 2014, CSC’s Executive Committee approved a new organizational structure for Regional Headquarters (RHQ), resulting in new position titles, new reporting relationships and the realignment of some responsibilities.

This Policy Bulletin provides information about both the new structure as well as how to work with it. While revisions to policy and related documents will be forthcoming, it is important to understand what needs to be done until the revisions are in place.

What has changed?

A. Centralized reporting

Effective April 1, 2014, the following areas are consolidated and will report to the National Headquarters (NHQ). Information on these changes is being provided under separate cover:

  • Regional Chaplains will report to NHQ Chaplaincy;
  • Regional OMS Managers will report to NHQ IMS;
  • Regional Administrator, Human Resoures, will transition to the new role of Strategic Human Resources Management Advisor and will report to NHQ HRMS;
  • Regional Treatment Centre Executive Directors will report to NHQ Health Services through the Regional Directors, Health Services.

B. RHQ Organizational Structure

Also effective April 1, 2014, the following three positions will report directly to the Regional Deputy Commissioner. Their new titles and the reporting structures are described below:

  • Assistant Deputy Commissioner, Correctional Operations (ADCCO) (formerly the Assistant Deputy Commissioner, Institutional Operations): Institutional Heads and District Directors will report directly to the ADCCO.
  • Assistant Deputy Commissioner, Integrated Services (ADCIS) (formerly the Assistant Deputy Commissioner, Corporate Services): Regional Administrators for Security Operations, Assessment and Intervention, Aboriginal Initiatives, Technical Services, Regional Comptroller and Informal Conflict Resolution and Values and Ethics will report directly to the ADCIS.

    This new organization sets in place an integrated governance framework that supports complementary accountabilities between the ADCs. The two ADCs will work collaboratively to enhance integration in achieving correctional results and share a mutual commitment in the delivery of correctional services.

  • Regional Administrator, Communications and Executive Services (RACES): Communications (includes Community Engagement and Ethno-Cultural Programs), Information Management and Administrative Services, Policy and Planning (includes ATIP) and Regional Victims Services will report directly to the RACES.

Policies impacts :

In many instances, responsibilities and accountability remain the same as currently detailed in Commissioner’s Directives and other policy documents (i.e., only the position title has changed); however, in some instances, responsibilities may have shifted.

In the interim:

  • For the overall responsibilities within the policy framework, until further clarification has been made, ADCIO should be replaced by ADCCO and ADCCS should be replaced by ADCIS.
  • The two ADCs, understanding fully the intent of the changes, will work together to ensure that the policy framework is operationalized in a seamless fashion. If there is communication with an ADC at RHQ that is misdirected, the ADC will identify where the responsibility lies and ensure the information is communicated to the respective area.

Next Steps

As the new model is operationalized, regular discussions between the Regions and NHQ will be required to further inform the scope of the impacts. This will allow us to further refine the direction to ensure full integration of the new model.

Other impacts?

The new titles, responsibilities and reporting requirements will be incorporated as policy documents are updated and promulgated.


Policy framework impacts

This list may not be exhaustive.

CD/GL Title
CD 004 National Standards for the Deployment of Correctional Officers
CD 022 Media Relations
CD 318 Environmental Programs
CD 345 Fire Safety
FD 350 Acquisition Cards
CD 550 Inmate Accommodation
CD 566-6 Security Escorts
CD 566-7 Searching of Inmates
CD 566-8 Searching of Staff and Visitors
CD 566-10 Urinalysis Testing
CD 566-13 Detector Dog Program
CD 567 Management of Security Incidents
CD 567-1 Use of Force
CD 567-4 Use of Chemical and Inflammatory Agents
CD 567-5 Use of Firearms
CD 568 Management of Security Information and Intelligence
CD 568-1 Recording and Reporting of Security Incidents
CD 568-3 Identification and Management of Security Threat Groups
CD 568-4 Preservation of Crime Scenes and Evidence
CD 568-7 Management of Incompatibles Offenders
CD 568-8 Authority for Use of Surveillance Equipment
CD 568-9 Management of Human Sources
CD 568-10 Interception of Inmate Communications
CD 577 Staff Protocol in Women Offender Institutions
CD 578 Intensive Intervention Strategy in Women’s Institutions
CD 700 Correctional Interventions
CD 701 Information Sharing
CD 705 Intake Assessment Process and Correctional Plan Framework
CD 705-7 Security Classification and Penitentiary Placement
CD 709 Administrative Segregation
CD 710 Institutional Supervision Framework
CD 710-2 Transfer of Inmates
GL 710-2-1 CCRA Section 81: Admission and Transfer of Offenders
CD 712 Case Preparation and Pre-Release Framework
CD 712-1 Pre-Release Decision Making
CD 712-2 Detention
CD 712-4 Release Process
CD 715 Community Supervision Framework
CD 715-2* Post-Release Decision Process
CD 719* Long-Term Supervision Orders
CD 726 Correctional Programs
GL 726-1 National Standards for Correctional Programs
CD 767 Ethnocultural Offenders: Services and Interventions
CD784 Information Sharing Between Victims and the Correctional Service of Canada
CD 880 Food Services

FOps-DIR-2014-307 Events and Hospitality (pending)
FOPs-DIR-2013-326 Pay Verification
FOps-DIR-2013-307 Events and Hospitality (under revision)
FOps-DIR-2008-300 Personal Use of Mobile Wireless Devices
FOps-DIR-2013-323 Verification of Hospitality Expenditures (under revision))
FOps-DIR-2013-324 Verification of Travel Expenditures (under revision)
FOps-DIR-2013-325 Account Verification
FOps-DIR-2007-03 Accounting for Information Management Equipment and Software
FOps-DIR-2007-02 Capital Expenditure
FOps-DIR-2007-01 International Agreements (with other Federal Departments or Foreign Countries)
FOps-DIR-2006-08r Footwear Allowance for Correctional Officers
FOps-DIR-2006-06 Preparation of T1204 and T4A NR information slips for individuals or businesses engaged through contracts for services and required withholding of tax from amounts paid to non-resident persons performing services in Canada
FOps-DIR-2006-05 Commitment Control (under revision)
FOps-DIR-2006-04r Designated Travel Cards (DTC) – Management of Delinquent Accounts
FOps-DIR-2006-02 Petty Cash Advances to Correctional Officers
FOps-DIR-2006-01 Corporate Memberships
FOps-INST-2009-303 Maintenance of the Financial Signing Authorities (FSA) Delegation Instrument and Specimen Signature Cards, which include Specimen Signature Letters for Departmental Bank Accounts (DBA)

For more information

To learn about upcoming or ongoing consultations on proposed federal regulations, visit the Canada Gazette and Consulting with Canadians websites.