To ensure that information is gathered and analyzed during the Preliminary Assessment and the Post-Sentence Community Assessment
Applies to staff responsible for gathering and analyzing offender information and contact information
RESPONSIBILITIES AND PROCEDURES
The Parole Officer Supervisor will ensure:
the Preliminary Assessment, the Custody Rating Scale (decentralized intake and women offenders) and the Post-Sentence Community Assessment are completed,
the Manager, Assessment and Interventions/Manager, Intensive Intervention Strategy, is notified in the event the Preliminary Assessment is not completed and/or the Post-Sentence Community Assessment is not requested. Actions taken to ensure reports are completed will be documented in a Casework Record.
within their quality assessment review of the Post-Sentence Community Assessment Report, that the necessary steps/efforts have been taken, by the Parole Officers, to reach the identified source of community support.
these steps/efforts are documented in the Post-Sentence Community Assessment Report.
The community Parole Officer will:
interview the offender and complete the Preliminary Assessment, outlined in Annex B, within five working days of the offender receiving a federal sentence. Any exceptional circumstances (e.g. sentencing in a remote location) which delay these activities will be documented in a Casework Record
inform the offender about the federal correctional system and provide responses to any questions
gather information regarding the offender's next of kin and emergency contacts
identify and document any immediate security needs, alerts, flags and critical concerns (including any significant physical or mental health issues that may come to their attention)
request the Post-Sentence Community Assessment(s) from the designated parole office(s)
collect information from other components of the criminal justice system
complete the Post-Sentence Community Assessment within 40 days, if a contact has been identified, from the date of admission to federal custody as outlined in Annex C
attempt to reach the identified source of community support via phone communications
if unable to reach the identified source of support via phone communications, a written communication is sent to the identified source
these efforts/steps are documented within the Post-Sentence Community Assessment Report prior to locking it in the Offender Management System (OMS).
In cases where a Preliminary Assessment was completed within the last four years, the Parole Officer may conduct their interview by phone or videoconferencing.
The Manager, Assessment and Interventions/Manager, Intensive Intervention Strategy, will ensure the Preliminary Assessment and the Custody Rating Scale (decentralized intake and women offenders) are completed and the Post-Sentence Community Assessment is requested for offenders directly placed in a federal institution upon sentencing (excluding international transfers as a Community Assessment is completed for transfers), within five days of the offender's admission.
The institutional Parole Officer, of the Intake Assessment Unit, will complete the Preliminary Assessment and the Custody Rating Scale (decentralized intake and women offenders), and request the Post-Sentence Community Assessment for offenders directly placed in a federal institution upon sentencing within five days of the offender's admission. This excludes international transfers as a Community Assessment is completed as part of the transfer process.
Note: The information gathered for the Preliminary Assessment is mainly offender self-reported and is subject to confirmation.
Name of offender
Date of birth
Place of birth
___ Male ___ Female
___ Married ___ Common law ___ Separated
___ Single ___ Divorced ___ Widowed
___ Need for translator
Preferred official language
___ English ___ French
Other spoken languages
___ Canadian ___ Dual citizenship
___ Non-Canadian ___ Other country
Served in the Canadian Armed Forces
___ Yes ___ No
Contact in case of emergency
Next of Kin Contact
Interested in traditional healing path
Informed of sections 81 and 84 of the CCRA
Interested in section 81
Interested in section 84
Type of offence(s)
Length of sentence
Date of sentencing
Waiver signed YES ___ NO ___
Smoker ___ Non-Smoker ___
The offender version of the offence(s) becomes a permanent part of the Criminal Profile Report.
Offender version of offence(s) [description, violence, weapon used, factors leading up to the decision to commit, and motive for, the offence(s), part played by the offender in the offence(s), name, role and status of accomplices, offender's attitude towards the offence(s), level of remorse and intent to appeal, etc.]
As much as possible a value (yes-no-unknown) must be entered for each indicator
CONTACTS FOR POST-SENTENCE COMMUNITY ASSESSMENT (for all cases)
PAROLE OFFICER'S ASSESSMENT
Adaptation issues to incarceration and/or to serve sentence and/or any critical concerns noted during interview
Does the offender have copies of the following? If yes, encourage the offender to have the available identification cards/documents sent to the institution as this will facilitate their eventual reintegration to the community. The offender should also be encouraged to apply for the missing cards/documents. All identification cards/documents will be tracked and stored with the offender’s personal property.
Does the offender need to request new copies of the above? YES/NO
* If applicable, add the name of community support
POST-SENTENCE COMMUNITY ASSESSMENT ’ REPORT OUTLINE
If the offender is a federal recidivist, with the same community contacts, update only relevant information.
In cases where the offender is a federal recidivist and the offender does not provide a contact, previous contacts can be used.
Notification to third party
Contacts will be advised that information provided will be shared with the offender.
Should the identity of the contact require protection, the information will be documented in a Protected Information Report.
The contact will be informed that a summary or "gist" of any information disclosed will be provided to the offender if this information is to be used in the decision making process
Source(s) of information
For each contact, provide a synopsis which includes their name, date of birth, occupation, relationship to the offender, date of interview, description of the environment where the interview took place (if relevant) and other relevant observations about this person.
Indicate the contact's criminal history or Canadian Police Information Centre (CPIC) results, if applicable.
Offender's relationship with the contact or significant others Based on information provided by the contact, provide an assessment of:
the nature of the relationship between the offender and contact
their ability to provide support to the offender during the sentence and upon release to the community.
Contact's comments on:
the offender's criminal behaviour (the age at which problems with the law started, type and frequency of offences, history of placement in juvenile or adult institutions)
the offender's performance on bail
original charges versus final outcome, and fairness of the sentence
the offender's accountability, motivation, responsivity and engagement.
Parole Officer's assessment of:
the contact's attitude toward the offender's criminal behaviour and ability to successfully reintegrate, the nature and gravity of the offence and the degree of responsibility of the offender.
Contact's comments on:
what contributed to the offender's criminal activity
awareness or use of social or community services by the contact and the offender
the offender's motivation to engage in their Correctional Plan.
Parole Officer's assessment of:
availability of community resources that could address the offender's needs upon release (if applicable).
Aboriginal offender social history and sections 81 and 84(see CD 702)
When the Post-Sentence Community Assessment is being conducted for an Aboriginal offender, the community Parole Officer will include, where applicable, Aboriginal community leaders or representatives.
They will also take that opportunity to provide information on sections 81 and 84 of the CCRA, and encourage the development of custody or release planning for that offender at the earliest time.
Temporary absences and private family visits(as applicable) Contact's comments on:
family eligibility and interest in participating in private family visits
interest in receiving the offender on temporary absences and the ability and willingness to provide suitable accommodation
concerns with respect to family violence (current or past relationships)
the offender's past and present marital status and parenting responsibilities.
Parole Officer's assessment of:
the value the contact and offender place on family
the family dynamics
the relevance of unescorted temporary absences and private family visits, including reporting and supervision requirements, type and frequency of contacts.
Overall assessment Parole Officer's assessment of:
level and quality of the community support available to the offender