To identify inmates' immediate needs on admission and provide standards for the admission interview
Applies to staff responsible for the completion of the immediate needs identification and admission interviews
RESPONSIBILITIES AND PROCEDURES
The Institutional Head will:
implement procedures to ensure that the immediate needs identification is conducted prior to cell assignment and within 24 hours of admission
implement procedures to ensure that the admission interview is conducted within five working days of admission
ensure that the knowledge and guidance of the Elder, Spiritual Advisor or Aboriginal Liaison Officer are taken into account if applicable, pursuant to CD 702 – Aboriginal Offenders, when completing the immediate needs identification and admission interviews.
The inmate is expected to participate in the immediate needs identification as well as the admission interview
Immediate Needs Identification Interview
Within 24 hours of the inmate’s arrival at a new institution (including intake, inter/intra-regional transfers, warrant of suspension, following a court return, and transfers and movements between security levels within a clustered site and women offender institutions), and prior to cell assignment, staff responsible for the immediate needs identification will conduct an interview with the inmate to:
review the immediate needs identification contained in the Preliminary Assessment for security and critical concerns
document, in the Offender Management System (OMS), the additional security immediate needs as outlined in Annex C
complete the Immediate Needs Checklist – Suicide Risk (CSC/SCC 1433e) and document in a Casework Record. Not required in cases including movement between levels of intermediate mental health care within a clustered site or when an inmate is transferred while continuously on an enhanced observation level
gather information required for cell or room assignment pursuant to CD 550 – Inmate Accommodation, taking into account the nature and gravity of the offence
review the alerts, flags and needs and update as required
review co-convicted inmates and update as required
provide a brief orientation to institutional operating procedures
facilitate a telephone call between the newly admitted inmate and their lawyer or an individual identified on their authorized call list to inform them of the admission to a penitentiary
(NOTE: If the inmate is incapable of making the communication personally and requests that notification be made, the information will be communicated to the designated person by institutional authorities. Where the inmate is capable of doing so, the request will be submitted in writing and documented in a Casework Record.)
complete referrals, if required, and document the immediate needs identification interview in a Casework Record pursuant to Annex D.
that form Notification to Foreign National Offenders (CSC/SCC 1428) was completed.
The Parole Officer and, if required, other members of the Case Management Team may contact the International Transfers Unit at National Headquarters for further details on the country of citizenship, the Vienna Convention on Consular Relations and international transfer agreements.
Case Management Team: the individuals involved in managing an offender’s case, which include at minimum the Parole Officer and the offender, and in institutions, the Correctional Officer II/Primary Worker.
Self-injury/self-injurious behaviour: the intentional, direct injuring of body tissue without suicidal intent.
Suicide: an intentional act to end one’s life that results in death.
VIENNA CONVENTION ON CONSULAR RELATIONS – ARTICLE 36
Communication and Contact With Nationals of the Sending State
With a view to facilitating the exercise of consular functions relating to nationals of the sending State:
consular officers shall be free to communicate with nationals of the sending State and to have access to them. Nationals of the sending State shall have the same freedom with respect to communication with and access to consular officers of the sending State
if they so requests, the competent authorities of the receiving State shall, without delay, inform the consular post of the sending State if, within its consular district, a national of that State is arrested or committed to prison or to custody pending trial or is detained in any other manner. Any communication addressed to the consular post by the person arrested, in prison, custody or detention shall be forwarded by the said authorities without delay. The said authorities shall inform the person concerned without delay of their rights under this subparagraph
consular officers shall have the right to visit a national of the sending State who is in prison, custody or detention, to converse and correspond with them and to arrange for their legal representation. They shall also have the right to visit any national of the sending State who is in prison, custody or detention in their district in pursuance of a judgement. Nevertheless, consular officers shall refrain from taking action on behalf of a national who is in prison, custody or detention if they expressly oppose such action.
The rights referred to in paragraph 1 of this article shall be exercised in conformity with the laws and regulations of the receiving State, subject to the proviso, however, that the said laws and regulations must enable full effect to be given to the purposes for which the rights accorded under this article are intended.
IMMEDIATE NEEDS IDENTIFICATION
As much as possible a value (yes-no-unknown) must be entered for each indicator.
__ May be affiliated with organized crime/gang
__ Concerns exist regarding incompatibles
__ Current offences involve explosives
__ Has a history of arson/fire setting
__ Case has attracted extensive media attention
__ May be subject to deportation
__ Has outstanding charges
__ May be security literate
__ Current offences involve use of computer technology