Guidelines 711-1
Structured Intervention Unit (SIU) Transfer Procedures - SIU Sites

Guidelines

Number: 711-1

In Effect: 2019-11-30

Related links

Policy Bulletin 646

Authorities

Purpose

To provide staff with guidance and supporting information about the Structured Intervention Unit authorization and transfer process, the review and decision process, and the correctional planning process

Application

Applies to all staff, working at an institution with a Structured Intervention Unit, responsible for the Structured Intervention Unit transfer process, and the management and review of inmates in a Structured Intervention Unit

Responsibility

  1. Pursuant to CD 711 - Structured Intervention Units, the Assistant Commissioner, Correctional Operations and Programs, in collaboration with the Deputy Commissioner for Women (DCW), has the authority to develop guidelines with respect to Structured Intervention Units (SIUs).

SIU Authorization to Transfer and Approval - Supporting Information

  1. Refer to Commissioner’s Directive (CD) 711 - Structured Intervention Units for SIU policy requirements.
  2. For the purposes of determining procedural safeguard requirements and CSC decision timeframes:
    1. regardless of the time, the day of the SIU authorization to transfer constitutes the first working day if it is a regular working day
    2. if the SIU authorization to transfer falls on a weekend or statutory holiday, the next working day constitutes the first working day
    3. for Independent External Decision Makers’ (IEDM) conditions of confinement reviews, the day the inmate was authorized to transfer to the SIU constitutes calendar day one (1).
  3. An Assessment for Decision for transfer is not required to approve a transfer to an SIU. The SIU authorization to transfer by the Assistant Warden, Interventions (AWI), or Correctional Manager in charge of the institution provides the authority to facilitate the physical transfer of an inmate to an SIU.
  4. The SIU authorization to transfer and related information, reviews and decisions and the record of daily activities will be documented in the Long Term Evolution (LTE)-SIU Module pursuant to the timeframes in CD 711 - Structured Intervention Units.

SIU Authorization to Transfer - Legal Requirements

  1. An inmate can only be transferred to an SIU if all legal requirements, pursuant to section 34(1) of the CCRA, are met.
  2. In determining if the legal requirements for an SIU authorization to transfer are met, the decision-maker will consider all available information, including:
    1. incident reports and/or staff observation reports
    2. resulting injuries to any person
    3. available security intelligence information
    4. ongoing risk of the inmate to the safety of staff, inmates or the security of the penitentiary
    5. health care accommodation needs
    6. for Indigenous inmates, consideration of their Indigenous social history (ISH) as it relates to exploring alternatives to a transfer to an SIU
    7. alternatives to an SIU transfer, such as, alternative units/ranges, Pathways units or, for women’s institutions, movement to an Enhanced Support House
    8. inmate representations, including representations from an inmate’s legal counsel
    9. information from the Victim Services Unit when the inmate has a Victim Notification flag in the Offender Management System (OMS)
    10. consideration of section 28 of the CCRA to ensure that a transfer to an SIU provides the inmate with the least restrictive environment necessary.

SIU Transfer Procedures

SIU Authorization to Transfer

  1. The AWI, during regular business hours, or the Correctional Manager in charge of the institution outside of regular business hours will provide the SIU authorization to transfer only when the legal requirements are met.
  2. An inmate must be immediately moved to the SIU following the SIU authorization to transfer. 

Continuation of SIU Confinement

  1. The person completing the SIU authorization to transfer will confirm, in the LTE-SIU Module, if the SIU authorization to transfer meets the definition of “Continuation of SIU Confinement”, pursuant to Annex I.

Consultations

  1. Prior to authorizing a transfer to an SIU, when circumstances permit, the AWI or Correctional Manager in charge of the institution, as the case may be, will consult with the inmate’s Case Management Team during regular business hours to explore reasonable alternatives and confirm that a transfer to an SIU is the least restrictive measure necessary. Consultations may include, but are not limited to the:
    1. Security Intelligence Officer
    2. Parole Officer
    3. Primary Worker
    4. Manager, SIU
    5. Manager, Assessment and Interventions, or Manager, Intensive Intervention Strategy, and other members of the Case Management Team
    6. registered health care professional
    7. Elder/Spiritual Advisor and/or staff engaged in the Indigenous continuum of care
    8. Chaplain and other religious and spiritual practitioners
    9. Correctional Officers
    10. Victim Services Unit when the inmate has a Victim Notification flag in OMS.
  2. When circumstances do not permit, consultations must occur as soon as practicable.

Immediate Needs Checklist - Suicide Risk

  1. Pursuant to CD 843 - Interventions to Preserve Life and Prevent Serious Bodily Harm, during regular business hours, the SIU Correctional Manager or CMIIS will ensure the Immediate Needs Checklist - Suicide Risk (CSC/SCC 1433) is completed prior to or immediately following an inmate’s transfer to an SIU. The Immediate Needs Checklist - Suicide Risk will be completed in the LTE-SIU Module.
  2. When the SIU authorization to transfer occurs outside of regular business hours, the Correctional Manager in charge of the institution will ensure the Immediate Needs Checklist - Suicide Risk (CSC/SCC 1433) is completed.

SIU Authorization to Transfer - Documentation

  1. The AWI or Correctional Manager in charge of the institution who authorized an inmate’s transfer to an SIU will ensure the “SIU Authorization to Transfer” information is entered and the transfer rationale is completed in the LTE-SIU Module on the day the transfer to the SIU was authorized.
  2. The SIU authorization to transfer rationale must be clearly detailed, pursuant to the content guidelines in Annex B

Withholding of Information

  1. If there are reasonable grounds to believe that disclosure of information in relation to the inmate’s transfer to an SIU would jeopardize the security of a penitentiary or the safety of any person and/or the conduct of any lawful investigation, the Institutional Head has the authority to withhold from the inmate only as much information as is necessary to protect the interest identified. In these circumstances, the inmate must be provided with a gist, pursuant to Interim Policy Bulletin 451 regarding disclosure/sharing of information and CD 701 - Information Sharing.

Inmate Procedural Safeguard Notifications

  1. Without delay, the SIU Correctional Manager, the Correctional Manager, Intensive Intervention Strategy (CM IIS) or, if outside of regular business hours, the Correctional Manager in charge of the institution will ensure that an inmate authorized to transfer to an SIU is:
    1. verbally advised of the reason for their transfer to an SIU
    2. advised that arrangements for an interpreter will be made if they do not speak or understand either official languages or have a disability that requires the use of an interpreter
    3. informed of their right to legal counsel pursuant to subsection 97(2) of the CCRR and given an opportunity to contact counsel, as soon as practicable, in a private area outside of their cell
    4. provided an opportunity to sign a consent form for the release of information to their legal counsel and/or assistant
    5. informed of the reasonable opportunity to engage an assistant in preparation for and to attend the Structured Intervention Unit Review Committee (SIURC), in the absence of or inability to retain legal counsel
    6. informed of the right to have access to contact organizations, including, but not limited to, the Office of the Correctional Investigator of Canada, Citizen Advisory Committees, Canadian Association of Elizabeth Fry Societies and John Howard Society. When requested, reasonable opportunities to contact organizations will be provided 
    7. informed that they may submit complaints and grievances pursuant to section 90 of the CCRA, sections 74-82 of the CCRR, CD 081 - Offender Complaints and Grievances and GL 081-1 - Offender Complaint and Grievance Process
    8. advised that they may have access to an Elder/Spiritual Advisor and/or Chaplain, as well as to cultural, religious and spiritual practices, to the extent safely possible
    9. provided a copy of the SIU Inmate Handbook.
  2. Once completed, the above will be documented in the procedural safeguards section of the “SIU Transfer Authorization” screens in the LTE-SIU Module.

SIU Threat Risk Assessment

  1. The SIU Correctional Manager, the Correctional Manager, IIS, or if outside of regular business hours, the Correctional Manager in charge of the Institution will:
    1. in consultation with the SIU Security Intelligence Officer, when available, ensure an SIU Threat Risk Assessment (SIU-TRA) is completed in the LTE-SIU Module no later than the next calendar day following an inmate’s transfer to an SIU
    2. authorize the use of barriers where recommended through the SIU-TRA.
  2. At women’s institutions, following the SIU authorization to transfer and completion of the SIU-TRA, the Reintegration Movement Plan will be suspended until the inmate is transferred out of an SIU.

Confirmation of SIU Authorization to Transfer

  1. If the Correctional Manager in charge of the institution authorized an inmate’s transfer to an SIU, the AWI must review the SIU authorization to transfer on the next working day to either:
    1. confirm the SIU authorization to transfer
    2. cancel the SIU authorization to transfer.
  2. The decision confirming the SIU authorization to transfer will be documented in the LTE-SIU Module, and will include the reasons, pursuant to Annex C. If the SIU authorization to transfer is cancelled, the AWI will ensure the Institutional Head is notified of the decision.
  3. The decision and reasons confirming the SIU authorization to transfer must be provided to the inmate in writing no later than within one working day from the day of the decision. 

Cancellation of SIU Authorization to Transfer

  1. If the grounds in section 34(1) of the CCRA are no longer met pursuant to CD 711 - Structured Intervention Units, prior to the Institutional Head rendering a decision on the transfer, the AWI must cancel the SIU authorization to transfer.      
  2. The AWI will ensure that the decision to cancel the authorization to transfer is entered in the LTE-SIU Module, pursuant to Annex D.

Responsibilities Following SIU Authorization to Transfer

  1. The Manager, SIU, or Manager, Intensive Intervention Strategy will, no later than within two working days from the date of the SIU authorization to transfer, meet with the inmate to:
    1. provide the written reasons for the SIU authorization to transfer
    2. advise the inmate of their right to submit written and/or oral representations to the Institutional Head for consideration in making their SIU transfer decision, including those of their legal counsel or assistant.
  2. If an inmate is transferred to an SIU from a non-SIU site before the completion of the above procedural safeguards, the Manager, SIU, will complete any outstanding procedural safeguards to meet the two working day requirement noted above.
  3. The inmate can make representations up to the time that the Institutional Head renders their decision. The Manager, SIU , or MIIS will ensure the inmate’s representations for consideration by the Institutional Head, including representations from their legal counsel and/or assistant, are documented in the LTE-SIU module.
  4. The SIU Correctional Manager, the CMIIS or, outside of regular business hours, the Correctional Manager identified in institutional Standing Orders, will ensure that each inmate in an SIU is assigned an SIU cell upon their arrival on the unit.
  5. The institutional Parole Officer will meet with the inmate within one working day from the day of the SIU authorization to transfer to discuss the reasons for the transfer and to explore alternatives.
  6. The AWI has an ongoing obligation to review the inmate’s case, in consultation with the inmate’s case management team, to determine if a reasonable alternative exists.
  7. If an alternative exists and the legal criteria are no longer met, the AWI must cancel the SIU authorization to transfer.
  8. If the AWI does not cancel the SIU authorization to transfer, they will provide the SIU authorization documentation, the inmate’s representations, representations from the inmate’s legal counsel or assistant and other any relevant documentation to the Institutional Head for consideration in making their decision.  

Institutional Head Decision

  1. Pursuant to CD 711 - Structured Intervention Units, the Institutional Head will make a decision to approve or not approve an inmate’s transfer to an SIU within five working days from the SIU authorization to transfer.
  2. The Institutional Head will document their decision pursuant to the content guidelines in Annex F.
  3. Following their decision, the Institutional Head will ensure that the inmate is:
    1. verbally advised of the decision, no later than within one working day of the decision,
    2. provided with the written decision, no later than within two working days.

SIU Transfer Consultations with Non-SIU Sites

  1. Where a non-SIU site requests a consultation on an inmate’s transfer to the SIU, the staff member from the SIU site, as designated in Standing Orders, will respond to the request no later than one working day from the receipt of the request.
  2. The response to the consultation must identify incompatibles or other security concerns as well as strategies to manage the inmate at the SIU.

Inmate Transfer to SIU from Non-SIU Site

  1. If an inmate at a non-SIU site is transferred to an SIU before the sending Institutional Head makes the SIU transfer decision, the Manager, SIU, will make arrangements with the non-SIU site to ensure the inmate has an opportunity to submit written representations to sending Institutional Head. If the inmate wishes to make oral representations, the necessary arrangements will be made to accommodate the request (e.g., videoconference or teleconference).

Structured Intervention Unit Review Committee (SIURC)

  1. The SIURC will review the case of an inmate confined in an SIU pursuant to the timeframes identified in CD 711 - Structured Intervention Units.

Inmate Notification and Attendance

  1. The inmate must be notified of the scheduled SIURC date no later than three working days before the review and provided the opportunity to submit written and/or oral representations.
  2. Where an inmate elects to provide oral representations, the SIURC will hear the inmate’s representations, as well as representations by the inmate’s legal counsel or assistant and provide these to the Institutional Head.
  3. Where written representations are provided to the Senior Deputy Commissioner (SDC), the Chairperson of the SIURC will ensure the representations are documented in the LTE-SIU Module, along with the SIURC recommendation for consideration by the SDC in making their decision.
  4. The SIURC will conduct inmate reviews in person unless:
    1. the inmate chooses not to attend
    2. there are security reasons that would affect the safety and security of the institution or that of any person and the risk cannot be mitigated through security controls. In these circumstances, the Chairperson of the SIURC must, prior to the review:
      1. advise the Institutional Head why an in-person review cannot be facilitated
      2. ensure the reasons are documented in the LTE-SIU Module
      3. ensure the written reasons are provided to the inmate.
  5. The inmate’s attendance at the SIURC will be documented in the LTE-SIU Module.

Supporting Information - Legal Counsel or Assistant Attendance at SIURC

  1. The Service must allow legal counsel to:
    1. meet privately with the inmate to assist them in the preparation of their representations
    2. participate in any review concerning the inmate’s confinement in an SIU.
  2. If an inmate is unable to retain legal counsel or their legal counsel is unable to participate in any review concerning the inmate’s confinement in an SIU, the inmate can make a request to the Institutional Head that a person of their choosing act as their assistant.  
  3. An assistant is subject to all normal security screening requirements that apply to a member of the community, pursuant to CD 559 - Visits.  
  4. Another inmate may act as an assistant for the SIU inmate, as long as it is consistent with the Correctional Plan of each inmate and does not jeopardize the security of the penitentiary or the safety of any person. 
  5. The inmate’s assistant can participate in any review at which the SIU inmate is entitled to be present.
  6. During the review, an assistant can advise the inmate and address the SIURC, on behalf of the inmate, as long as it is consistent with the purpose of the review , as determined by the Chairperson.    
  7. An assistant can be removed if their presence is disruptive to the review or jeopardizes the security of the penitentiary or the safety of any person , and the review can proceed without them.

Inmate Request Process for Legal Counsel or Assistant Attendance at SIURC

  1. The inmate must submit a request to the Chairperson of the SIURC to have their legal counsel or an assistant attend the review, no later than three working days before the scheduled review.
  2. The Chairperson of the SIURC will review, and normally approve, each inmate’s request to have legal counsel or assistant attend in person, unless doing so would affect the safety and security of the institution or that of any person.
  3. An inmate may request additional time to allow for their legal counsel or assistant to attend, either in person or by other means, as long as it does not result in a delay of the decision.
  4. In cases where the inmate’s legal counsel or assistant is unable to attend in person, other reasonable means will be accommodated, unless doing so would affect the safety and security of the institution or that of any person.
  5. Where the inmate’s request is not approved, the Chairperson will meet with the inmate no later than one working day before the scheduled SIURC and provide the inmate with written reasons why the request was denied and arrange for legal counsel or assistant to participate through other means.

SIURC Documentation

  1. The Chairperson of the SIURC will ensure the SIURC Report Guidelines pursuant to Annex E are entered in the LTE-SIU application.

SIU Decisions and Reviews

  1. The Institutional Head and the Senior Deputy Commissioner will document their decisions pursuant to the content guidelines in Annex F within the LTE-SIU Module.
  2. The ADCCO’s review of the inmate’s case will be documented within the LTE-SIU Module.

Transfers from a Structured Intervention Unit

  1. Where the SIURC determines that the legal requirements to maintain the inmate at an SIU are no longer met, they will provide a recommendation to the designated decision maker to transfer the inmate out of the SIU, pursuant to CD 711 - Structured Intervention Units.

Short-term Absence from the SIU

  1. A transfer decision is not normally required when an inmate is out of an SIU for short periods of time, such as:
    1. an escorted or unescorted temporary absence
    2. outside court
    3. outside hospital
    4. dry-cell placement for security purposes
    5. management under CD 843 - Interventions to Preserve Life and Prevent Serious Bodily Harm.
  2. Where an inmate can be reasonably expected to be out of an SIU for an extended period of time, because they are outside the institution (e.g., at I’Institut Pinel), the Institutional Head may transfer an inmate out of the SIU to a mainstream population, for count purposes, based on a recommendation from the SIURC.

Transfer to a Mainstream Inmate Population - Same Institution

  1. Where the proposed transfer out of the SIU is to a mainstream population at the same site, an Assessment for Decision is not required. In these cases, the recommendation to transfer the inmate out of the SIU will be based on the information provided by the SIURC, pursuant to Annex E.
  2. Where the decision -maker approved an inmate’s transfer out of an SIU to a mainstream population at the same site, the transfer will be effected immediately.
  3. Pursuant to CD 784 - Victim Engagement, the SIU Parole Officer or Primary Worker at women’s institutions, will notify the Victim Services Unit when an inmate’s security classification has changed and they are transferred out of the SIU.

Transfer to a Mainstream Population - Different Institution

  1. Where an inter- or intra-regional transfer out of an SIU is required, the transfer process, timeframes and responsibilities will be completed pursuant to CD 710-2 - Transfer of Inmates and GL 710-2-3 - Inmate Transfer Processes, with the exception of the Assessment for Decision, which will be completed pursuant to Annex H.  
  2. Where an SIU inmate is approved for a transfer to another institution, but the inmate cannot be immediately physically transferred, they will remain in the SIU until the transfer can be effected.
  3. If a reasonable alternative is identified that would end the inmate’s confinement in an SIU sooner, the SIURC will provide this plan, along with a recommendation, to the designated decision authority, as identified in CD 711 - Structured Intervention Units

Correctional Plan Update - Responsibilities

  1. If an authorization for transfer to an SIU is cancelled prior to the decision being made, or the Institutional Head does not approve the transfer of an inmate authorized for transfer to an SIU, a Correctional Plan Update (CPU) is not required. An SIU-CWR is to be completed.
  2. At men’s institutions, if an inmate is approved for a transfer to an SIU, the institutional Parole Officer will:
    1. complete a CPU as soon as practicable, but no later than five working days from the decision by the Institutional Head to approve the inmate’s transfer to an SIU, in accordance with CD 710-1 - Progress Against the Correctional Plan. Where an inmate’s Correctional Plan is not yet completed, this CPU is not required 
    2. be responsible for completing all outstanding casework documents due within 30 calendar days from the date of the inmate’s approved transfer to an SIU.
  3. The SIU Parole Officer (at men’s institutions)/the Parole Officer (at women’s institutions) will complete a CPU-SIU while the inmate is in an SIU:
    1. as soon as practicable, but no later than 10 working days from the Institutional Head’s decision to approve the inmate’s transfer to an SIU. Where the inmate is transferred out of an SIU, an SIU-CWR will be entered
    2. as soon as practicable, but no later than five working days from the Institutional Head’s decision that the inmate remain in the SIU
    3. as soon as practicable, but no later than five working days from the Senior Deputy Commissioner’s decision that the inmate remain in the SIU
    4. as soon as practicable, but no later than five working days from the Independent External Decision Maker’s determination that the inmate remain in the SIU.
  4. If an inmate has been confined in an SIU for 30 days or more, and a decision is made to transfer the inmate from an SIU to a mainstream inmate population, the SIU Parole Officer (at men’s institutions)/the Parole Officer (at women’s institutions) will complete a CPU within five working days from the decision date.
  5. Where a Correctional Plan is still in progress for an inmate approved for a transfer to an SIU :
    1. the SIU Parole Officer/Parole Officer at women’s institutions, will complete all required CPU-SIUs within the required timeframes
    2. the reasons for the inmate’s transfer to the SIU will inform the development of the Correctional Plan , which will be completed in accordance with CD 705-6 - Correctional Planning and Criminal Profile

Documentation

  1. All staff who interact with inmates in an SIU will ensure they document their interactions in an SIU Casework Record in accordance with CD 710-1 - Progress Against the Correctional Plan as well as record the interaction in the LTE-SIU Module no later than the end of the same working day.
  2. Health Services staff will document their interactions in the electronic medical record.

Assistant Commissioner,
Correctional Operations and Programs,

Original signed by:
Kevin Snedden

Annex A - Cross-References

Cross-References

CD 001 - Mission, Values and Ethics Framework of the Correctional Service of Canada
CD 024 - Management of Correctional Service of Canada Volunteers
CD 081 - Offender Complaints and Grievances
CD 084 - Inmates’ Access to Legal Assistance and the Police
CD 550 - Inmate Accommodation
CD 566-6 - Security Escorts
CD 568-7 - Management of Incompatible Offenders
CD 578 - Intensive Intervention Strategy in Women Offender Institutions/Units
CD 580 - Discipline of Inmates
CD 700 - Correctional Interventions
CD 701 - Information Sharing
CD 702 - Aboriginal Offenders
CD 705-3 - Immediate Needs Identification and Admission Interviews
CD 705-6 - Correctional Planning and Criminal Profile
CD 705-7 - Security Classification and Penitentiary Placement
CD 706 - Classification of Institutions
CD 708 - Special Handling Unit
CD 710 - Institutional Supervision Framework
CD 710-1 - Progress Against the Correctional Plan
CD 710-2 - Transfer of Inmates
GL 710-2-1 - CCRA Section 81: Transfers
GL 710-2-2 - Inter-Regional Transfers by Air
GL 710-2-3 − Inmate Transfer Processes
GL 710-2-4 − Movement Within Clustered/Multi-Level Institutions 
CD 710-6 - Review of Inmate Security Classification
CD 711 - Structured Intervention Units
GL 711-2 - Structured Intervention Unit (SIU) Transfer Procedures - Non-SIU Sites
CD 720 - Education Programs and Services for Inmates
GL 720-1 - Guidelines for Education Programs
CD 726 - Correctional Programs
GL 726-2 - National Correctional Program Referral Guidelines
GL 726-3 - National Correctional Program Management Guidelines
CD 730 - Offender Program Assignments and Inmate Pay
CD 735 - Employment and Employability Program
CD 750 - Chaplaincy Services
GL 750-1 - Inmate Religious Accommodations 
CD 760 - Social Programs and Leisure Activities
CD 767 - Ethnocultural Offenders: Services and Interventions
CD 784 - Victim Engagement
CD 800 - Health Services
CD 843 - Interventions to Preserve Life and Prevent Serious Bodily Harm

Annex B - SIU Authorization to Transfer Rationale - Content Guidelines

Complete all required sections in the “SIU Transfer Authorization” screens in the LTE-SIU Module. In the “Rationale” text field, include:

Notice of SIU authorization to transfer

This is your written notice that you are authorized to transfer to a structured intervention unit (SIU). It includes the reasons for your SIU authorization to transfer or a gist.

The institutional head will make a decision within five (5) working days if you should be transferred to an SIU. The decision by the institutional head is due by (include date here).

The SIU authorization to transfer may be cancelled if a reasonable alternative is identified. If a reasonable alternative is identified and the SIU authorization to transfer is cancelled, you will be returned to a mainstream population.

You have the right to contact legal counsel.

You have the right to submit written or oral representations to the institutional head for consideration. This includes submitting written representations from your legal counsel or assistant.

Introduction/case status

Status of the inmate, such as:

Incident/circumstances of SIU authorization to transfer

Provide as many details known at the time that describe the incident or circumstances that led to the SIU authorization to transfer, including:

Inmate representations

Risk assessment

Consideration of alternatives

Where applicable, document how the following additional factors were considered in the context of how they support alternatives to a transfer to an SIU:

For Indigenous inmates, their Indigenous social history (ISH). Include whether Elders/Spiritual Advisors or other cultural staff were available to provide consultation including consideration of cultural interventions that may address the ISH needs or appropriately respond to the current situation as an alternative.

Note any accommodation requirements for known physical and mental health needs, any registered health care professional consultations that occurred and how the inmate’s health was considered. If no concerns are identified or known and this is confirmed by a registered health care professional, state this.

Gender identity or expression considerations.

SIU authorization to transfer rationale

Include an analysis of all of the above information, including the rationale for the SIU authorization to transfer that highlights why there are no reasonable alternatives and why a transfer to an SIU is the least restrictive measure.

Inmate notifications

The following notifications are automatically generated by the LTE-SIU Module - they do not need to be included in the written text field:

If you are not satisfied with the decision or you are not satisfied with the conditions or the treatment that you received, you may submit a grievance pursuant to sections 90-91 of the CCRA, sections 74-82 of the CCRR and CD 081 - Offender Complaints and Grievances and GL 081-1 - Offender Complaint and Grievance Process.

You have the right to address sensitive information or urgent requests to the Institutional Head in a sealed envelope, which will be provided upon request. A national toll-free phone number (1-800-263-1019) is also available to you to inquire about the offender complaint and grievance process.

You also have the right to either contact or file a complaint with the Office of the Correctional Investigator or the Canadian Human Rights Commission.

If you remain in an SIU, the Institutional Head will review your case no later than 30 calendar days from the SIU authorization to transfer to make a decision if you should remain in an SIU. You will be provided verbal notice of this decision within one working day and the written decision within two working days from the decision.

If you remain in an SIU, the Assistant Deputy Commissioner, Correctional Operations, will review your case no later than 45 calendar days from the SIU authorization to transfer and then within every 30 days thereafter. You will be provided a written copy of this review within two working days from the date of the review. 

If you remain in an SIU, the Senior Deputy Commissioner will review your case within 30 calendar days from the date of the Institutional Head’s 30-day decision, and then within every 60 days thereafter, to make a decision if you should remain in an SIU. You will be provided verbal notice of this decision within one working day and the written decision within two working days from the decision.

If you are approved for transfer to an SIU, the Structured Intervention Unit Review Committee (SIURC) will review your case within 20 calendar days from the day of the SIU authorization to transfer to recommend to the Institutional Head if you should remain in an SIU or if you should be transferred out of an SIU.

The SIURC will also review your case within 20 calendar days of each decision and make a recommendation to the designated decision maker if you should remain in an SIU.

You will be provided with written notice of the SIURC at least three working days in advance of the review or a shorter period if you have consented. 

If you remain in an SIU, an Independent External Decision Maker (IEDM) will review your case within 30 calendar days from the date of the Senior Deputy Commissioner’s Decision, and then within every 60 days thereafter, to make a decision if you should remain in an SIU. You will be provided a written copy of the IEDM decision within two working days of the receipt of the decision.

The SIURC will advise you of their recommendation to the Institutional Head. 

Annex C - Confirmation of SIU Authorization to Transfer - Content Guidelines

The “Confirmation of SIU Authorization to Transfer” is only required when the Correctional Manager in charge of the institution authorized the inmate’s transfer to an SIU.

Complete all required sections in the “SIU Authorization to Transfer - Confirmation Screen” in the LTE-SIU Module.

Reason for SIU authorization to transfer

Consultations

Inmate representations

Confirmation decision

Inmate notification

The following notifications are automatically generated by the LTE-SIU Module - they do not need to be included in the written text field:

If you are not satisfied with the decision or you are not satisfied with the conditions or the treatment that you received, you may submit a grievance pursuant to sections 90-91 of the CCRA, sections 74-82 of the CCRR and CD 081 - Offender Complaints and Grievances and GL 081-1 - Offender Complaint and Grievance Process.

You have the right to address sensitive information or urgent requests to the Institutional Head in a sealed envelope, which will be provided upon request. A national toll-free phone number (1-800-263-1019) is also available to you to inquire about the offender complaint and grievance process.

You also have the right to either contact or file a complaint with the Office of the Correctional Investigator or the Canadian Human Rights Commission.

Annex D - Cancellation of SIU Authorization to Transfer - Content Guidelines

Complete all required sections in the “SIU Transfer Cancellation Screen” of the LTE-SIU Module where a decision to cancel an inmate’s authorized transfer to an SIU is made.

Reason for SIU authorization to transfer

Consultations

Cancellation decision

Inmate notification

The following notifications are automatically generated by the LTE-SIU Module - they do not need to be included in the written text field:

If you are not satisfied with the decision or you are not satisfied with the conditions or the treatment that you received, you may submit a grievance pursuant to sections 90-91 of the CCRA, sections 74-82 of the CCRR and CD 081 - Offender Complaints and Grievances and GL 081-1 - Offender Complaint and Grievance Process.

You have the right to address sensitive information or urgent requests to the Institutional Head in a sealed envelope, which will be provided upon request. A national toll-free phone number (1-800-263-1019) is also available to you to inquire about the offender complaint and grievance process.

You also have the right to either contact or file a complaint with the Office of the Correctional Investigator or the Canadian Human Rights Commission.

Annex E - Structured Intervention Unit Review Committee - Content Guidelines

The Structured Intervention Unit Review Committee (SIURC) will conduct reviews of inmates in an SIU pursuant to CD 711 - Structured Intervention Units.

After an inmate is approved for a transfer to an SIU, the SIURC makes recommendations to the Institutional Head and to the Senior Deputy Commissioner, as the case may be, as to whether or not an inmate should be approved for a transfer to an SIU, if an inmate should remain in an SIU or if any conditions of confinement for the inmate should be altered.

The recommendation of the SIURC and the reasons for it will be documented in the LTE-SIU Module and include the following:

SIURC - attendance 

Purpose of review

Inmate and/or legal counsel or assistant attendance

Entitlements

Circumstances of transfer to SIU

Consideration of alternatives

Transfer out of the SIU

Security intelligence officer comments

Health care considerations

Inmate representations

SIURC recommendation

Annex F - SIU Decisions - Content Guidelines

The designated CSC decision authority will ensure their decision is completed in the LTE-SIU Module and include:

Each decision must include consideration of:

Inmate notifications

The following notifications are automatically generated by the LTE-SIU Module – they do not need to be included in the written text field:

If you are not satisfied with the decision or you are not satisfied with the conditions or the treatment that you received, you may submit a grievance pursuant to sections 90-91 of the CCRA, sections 74-82 of the CCRR and CD 081 - Offender Complaints and Grievances and GL 081-1 - Offender Complaint and Grievance Process.

You have the right to address sensitive information or urgent requests to the Institutional Head in a sealed envelope, which will be provided upon request. A national toll-free phone number (1-800-263-1019) is also available to you to inquire about the offender complaint and grievance process.

You also have the right to either contact or file a complaint with the Office of the Correctional Investigator or the Canadian Human Rights Commission.

Annex G - Correctional Plan Update - SIU - Content Guidelines

The purpose of a Structured Intervention Unit Correctional Plan Update (CPU-SIU) is to ensure that an inmate’s progress is assessed against the specific objectives identified as part of their Intervention Plan. The CPU-SIU will identify specific objectives for an inmate that will assist in preparing them for successful reintegration into the mainstream population as soon as possible. The CPU-SIU objectives must be Specific, Measurable, Achievable, Realistic and Time-framed (S.M.A.R.T.).

Case status

Risk factors

Intervention plan

Progress update (if applicable)

Health information

Next steps/action plan

Annex H - Assessment for Decision for Transfer Out of a Structured Intervention Unit - Content Guidelines

The Assessment for Decision to transfer an inmate out of an SIU is completed in OMS pursuant to the CD 710-2 - Transfer of Inmates and GL 710-2-3 - Inmate Transfer Processes, with the exception of the content guidelines, which will be completed pursuant to the following:

Introductory statement/case status

Risk assessment

Inmate security level review

Refer to CD 710-6 - review of inmate security classification

Confirm or complete (as required) an analysis of the security level assessment pursuant to section 18 of the CCRR. Make a statement under each of the following headings regarding the inmate’s:

Overall assessment

Dissenting opinion

Final recommendation

Annex I - Continuation of Confinement in a Structured Intervention Unit

  1. When an inmate is transferred from an SIU to a mainstream population at the same or another institution, and, within a period of fourteen calendar days, not counting the day on which the transfer from the SIU occurred, is subsequently authorized for a transfer to an SIU, this will be considered as a continuation of the inmate’s confinement in an SIU for the purpose of:
    1. regional reviews by the Assistant Deputy Commissioner, Correctional Operations
    2. decisions by the Senior Deputy Commissioner
    3. decisions by the Independent External Decision Maker.

    In these cases, the number of continuous days an inmate is confined in an SIU will determine when the above reviews are required. The number of days the inmate is out of an SIU are not counted towards the number of continuous days.
  1. If an inmate who is released on any form of conditional release from an SIU and is subsequently suspended and, upon their return to a penitentiary, is authorized for transfer to an SIU within fourteen calendar days, this will be considered continuous for the purposes of:
    1. regional reviews by the Assistant Deputy Commissioner, Correctional Operations
    2. decisions by the Senior Deputy Commissioner
    3. decisions by the Independent External Decision Maker.

    In these cases, the continuous number of days an inmate is confined in an SIU will determine when the above reviews are required. The number of days the inmate is out of an SIU are not counted towards the number of continuous days.
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