Statement of Management Responsibility Including Internal Control Over Financial Reporting 2016-17

PDF

Responsibility for the integrity and objectivity of the accompanying consolidated financial statements for the year ended March 31, 2017, and all information contained in these statements rests with the management of the Correctional Service of Canada (CSC). These consolidated financial statements have been prepared by management using the Government's accounting policies, which are based on Canadian public sector accounting standards.

Management is responsible for the integrity and objectivity of the information in these consolidated financial statements. Some of the information in the consolidated financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of CSC's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in the CSC's Departmental Performance Report, is consistent with these consolidated financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training, and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout CSC and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR.

The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.

A risk-based assessment of the system of ICFR for the year ended March 31, 2017 was completed in accordance with the Treasury Board Policy on Internal Control and the results and action plans are summarized in the annex.

The effectiveness and adequacy of CSC's system of internal control is reviewed by the work of internal audit staff, who conduct periodic audits of different areas of CSC's operations, and by the Departmental Audit Committee, which oversees management's responsibilities for maintaining adequate control systems and the quality of financial reporting, and which recommends the consolidated financial statements to the Commissioner.

The consolidated financial statements of CSC have not been audited.

Original Signed By 
______________________________
Denis Bombardier, CPA, CGA
A/Chief Financial Officer

Original Signed By 
______________________________
Anne Kelly, A/Commissioner 
Ottawa, Canada 
August 25, 2017 

Consolidated Statement of Financial Position (unaudited)

As at March 31
(in thousands of dollars)
  2017 2016
Liabilities
Accounts payable and accrued liabilities (note 4) 263,231 230,034
Vacation pay and compensatory leave 52,339 51,495
Environmental liabilities (note 5) 3,160 1,588
Deferred revenue (note 6) 1,517 221
Employee future benefits (note 7) 66,861 89,167
Inmate Trust Fund (note 8) 18,899 18,236
Lease obligation for tangible capital assets (note 12) 96 115
Total net liabilities 406,103 390,856
Assets
Financial assets
Due from Consolidated Revenue Fund 249,281 223,104
Accounts receivable, advances and loans (note 9) 129,624 39,319
Inventory held for resale (note 10) 12,594 11,848
Total gross financial assets 391,499 274,271
Financial assets held on behalf of Government
Accounts receivable, advances and loans (note 9) (185) (560)
Total financial assets held on behalf of Government (185) (560)
Total net financial assets 391,314 273,711
Organizational net debt 14,789 117,145
Non-financial assets
Prepaid expenses 1 -
Inventory not for resale (note 10) 37,754 40,153
Tangible capital assets (note 11) 2,182,378 2,177,578
Total non-financial assets 2,220,133 2,217,731
Organizational net financial position 2,205,344 2,100,586

Contractual obligations (note 13)

Contingent liabilities (note 14)

The accompanying notes form an integral part of these consolidated financial statements.

Original Signed by
______________________________
Denis Bombardier, CPA, CGA
A/Chief Financial Officer

Original Signed by
______________________________
Anne Kelly, A/Commissioner 
Ottawa, Canada 
August 25, 2017 

Consolidated Statement of Operations and Organizational Net Financial Position (unaudited)

For the Year Ended March 31
(in thousands of dollars)
2017 Planned Results 2017 2016
Expenses
Custody 1,575,343 1,573,687 1,543,178
Correctional Interventions 497,642 461,900 480,424
Community Supervision 148,805 156,177 148,452
Internal Services 332,324 309,345 317,898
Expenses incurred on behalf of Government - (65) (35)
Total expenses 2,554,114 2,501,044 2,489,917
Revenues
Sales of goods and services 62,916 47,950 56,100
Miscellaneous revenues 3,504 2,750 4,229
Revenues earned on behalf of Government (3,504) (2,750) (4,229)
Total revenues 62,916 47,950 56,100
Net cost of operations before government funding and transfers 2,491,198 2,453,094 2,433,817
Government funding and transfers
Net cash provided by Government 2,376,486 2,375,525
Change in due from Consolidated Revenue Fund 26,177 (70)
Services provided without charge by other government departments (note 15a) 154,290 147,923
Transfer of the transition payments for implementing salary payments in arrears (25) (428)
Transfer of tangible capital assets from (to) other government departments (note 11) 924 (1,205)
Net cost of operations after government funding and transfers (104,758) (87,928)
Organizational net financial position – Beginning of year 2,100,586 2,012,658
Organizational net financial position – End of year 2,205,344 2,100,586

Segmented information (note 16)

The accompanying notes form an integral part of these consolidated financial statements.

Consolidated Statement of Change in Organizational Net Debt (unaudited)

For the Year Ended March 31
(in thousands of dollars)
2017 2016
Net cost of operations after government funding and transfers (104,758) (87,928)
Change due to tangible capital assets
Acquisition of tangible capital assets (note 11) 153,921 164,447
Amortization of tangible capital assets (note 11) (129,264) (117,045)
Proceeds from disposal of tangible capital assets (1,571) (1,155)
Gain (loss) on disposal of tangible capital assets (1,704) 80
Tangible capital assets adjustments (note 11) (17,506) 3,088
Transfer of tangible capital assets from/to other government departments (note 11) 924 (1,205)
Total change due to tangible capital assets 4,800 48,210
Change due to inventories not for resale (2,399) 5,236
Change due to prepaid expenses 1 (6)
Net decrease in organizational net debt (102,356) (34,488)
Organizational net debt – Beginning of year 117,145 151,633
Organizational net debt – End of year 14,789 117,145

The accompanying notes form an integral part of these consolidated financial statements.

Consolidated Statement of Cash Flow (unaudited)

For the Year Ended March 31
(in thousands of dollars)
2017 2016
Operating activities
Net cost of operations before government funding and transfers 2,453,094 2,433,817
Non-cash items
Amortization of tangible capital assets (note 11) (129,264) (117,045)
Net gain (loss) on disposal of tangible capital assets (1,704) 80
Tangible capital assets adjustments (note 11) (17,506) 3,088
Services provided without charge by other government departments (note 15a) (154,290) (147,923)
Transition payments for implementing salary payments in arrears 25 428
Variations in Consolidated Statement of Financial Position
(Increase) decrease in accounts payable and accrued liabilities (note 4) (33,197) 990
(Increase) decrease in vacation pay and compensatory leave (844) 1,064
(Increase) decrease in environmental liabilities (note 5) (1,572) 430
Increase in deferred revenue (note 6) (1,296) (114)
Decrease in employee future benefits (note 7) 22,306 6,392
(Increase) decrease in Inmate Trust Fund (note 8) (663) 14
Increase in accounts receivable, advances and loans (note 9 90,680 24,268
Increase (decrease) in prepaid expenses 1 (6)
(Decrease) increase in inventory (1,653) 6,865
Cash used in operating activities 2,224,117 2,212,348
Capital investing activities
Acquisitions of tangible capital assets (note 11) 153,921 164,447
Proceeds from disposal of tangible capital assets (1,571) (1,155)
Cash used in capital investing activities 152,350 163,292
Financing activities
Decrease (increase) in lease obligations for tangible capital assets (note 12) 19 (115)
Cash used in financing activities 19 (115)
Net cash provided by Government of Canada 2,376,486 2,375,525

The accompanying notes form an integral part of these consolidated financial statements.

Notes to the Consolidated Financial Statements (unaudited)

For the Year Ended March 31

1. Authority and Objectives

The constitutional and legislative framework that guides the Correctional Service of Canada (CSC) is set out by the Constitution Act 1982 and the Corrections and Conditional Release Act (CCRA).

The purpose of the federal correctional system, as defined by law, is to contribute to the maintenance of a just, peaceful and safe society by carrying out sentences imposed by courts through the safe and humane custody and supervision of offenders; and by assisting the rehabilitation of offenders and their reintegration into the community as law-abiding citizens through the provision of programs in penitentiaries and in the community (Corrections and Conditional Release Act, s.3). It delivers its mandate under four major programs:

Custody: This program contributes to public safety by providing for the day-to-day needs of offenders, including health and safety, food, clothing, mental health services, and physical health care. It also includes security measures within institutions such as drug interdiction, and appropriate control practices to prevent incidents;

Correctional Interventions: This program contributes to public safety through assessment activities and program interventions for federal offenders that are designed to assist their rehabilitation and facilitate their successful reintegration into the community as law-abiding citizens. The program engages Canadian citizens as partners in CSC's correctional mandate, and provides outreach to victims of crime;

Community Supervision: This program contributes to public safety through the administration of community operations, including the provision of accommodation options, establishment of community partnerships and provision of community health services as necessary. Community supervision provides the structure to assist offenders to safely and successfully reintegrate into society; and

Internal Services: Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. Internal services include only those activities and resources that apply across an organization, and not those provided to a specific program. The groups of activities are Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Materiel Services; and Acquisition Services.

2. Summary of Significant Accounting Policies

These consolidated financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

a) Parliamentary authorities

CSC is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to CSC do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Consolidated Statement of Operations and Organizational Net Financial Position and in the Consolidated Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting. The planned results amounts in the "Expenses" and "Revenues" sections of the Consolidated Statement of Operations and Organizational Net Financial Position are the amounts reported in the Consolidated Future-Oriented Statement of Operations included in the 2016-2017 Report on Plans and Priorities. Planned results are not presented in "Government funding and transfers" section of the Consolidated Statement of Operations and Organizational Net Financial Position and in the Consolidated Statement of Change in Organizational Net Debt because these amounts were not included in the 2016-2017 Report on Plans and Priorities.

b) Consolidation

These consolidated financial statements include the accounts of the sub-entity that are under the control of the organization. The accounts of CORCAN Revolving Fund have been consolidated with those of the organization and all inter-organizational balances and transactions have been eliminated.

c) Net Cash Provided by Government

CSC operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by CSC is deposited to the CRF and all cash disbursements made by CSC are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements including transactions between departments of the Government.

d) Due from the Consolidated Revenue Fund (CRF)

Amounts due from the CRF are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that CSC is entitled to draw from the CRF without further authorities to discharge its liabilities.

e) Revenues

f) Expenses

Expenses are recorded on the accrual basis:

g) Employee future benefits

h) Accounts and loans receivable from external parties

Accounts and loans receivable are stated at the lower of cost and net recoverable value. However, when the terms of the loans are concessionary, such as those provided with a low or no interest clause, they are recorded at their estimated present value. A portion of the unamortized discount is recorded as revenue each year to reflect the change in the present value of the loans outstanding. Transfer payments that are unconditionally repayable are recognized as loans receivable. A valuation allowance is recorded for accounts and loans receivable where recovery is considered uncertain.

i) Contingent liabilities

Contingent liabilities are potential liabilities which may become actual liabilities when one or more future events occur or fail to occur. To the extent that the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, an estimated liability is accrued and an expense recorded. If the likelihood is not determinable or an amount cannot be reasonably estimated, the contingency is disclosed in the notes to the consolidated financial statements.

j) Environmental liabilities

Environmental liabilities consist of estimated costs related to the remediation of contaminated sites as well as estimated costs related to obligations associated with the retirement of tangible capital assets and other environmental liabilities.

Contaminated Sites:

A liability for remediation of contaminated sites is recognized when all of the following criteria are satisfied: an environmental standard exists, contamination exceeds the environmental standard, CSC is directly responsible or accepts responsibility, it is expected that future economic benefits will be given up and a reasonable estimate of the amount can be made. The liability reflects CSC's best estimate of the amount required to remediate the sites to the current minimum standard for its use prior to contamination. When the cash flows required to settle or otherwise extinguish a liability are expected to occur over extended future periods, a present value technique is used. The discount rate applied is taken from the government's consolidated revenue fund monthly lending rates for periods of one year and over which is based on the Government's cost of borrowing. The discount rates used are based on the term rate associated with the estimated number of years to complete remediation.

For remediation costs with estimated future cash flows spanning more than 25 years, the Government of Canada's 25-year Consolidated Revenue Fund lending rate is used as the discount rate.

The recorded environmental liabilities are adjusted each year, as required, for present value adjustments, inflation, new obligations, changes in management estimates and actual costs incurred.

If the likelihood of CSC's responsibility is not determinable, a contingent liability is disclosed in the notes to the financial statements. If measurement uncertainty exists, it is also disclosed in the notes to the financial statements.

k) Inventories

l) Tangible capital assets

All tangible capital assets and leasehold improvements having an initial cost of $10,000 or more are recorded at their acquisition cost. CSC does not capitalize intangibles, works of art and historical treasures that have cultural, aesthetic or historical value, assets located on Indian reserves and museum collections.

Amortization of tangible capital assets is calculated on a straight-line basis over the estimated useful life of the asset as follows:

Asset Class Sub-Asset Class Amortization Period
Buildings Buildings 25 to 40 years
Works and infrastructure Works and infrastructure 20 to 25 years
Machinery and equipment Machinery and equipment 10 years
Informatics hardware 3 to 4 years
Informatics software 3 to 10 years
Arms and weapons for defence 10 years
Other equipment 10 years
Vehicles Motor vehicles (non-military) 5 years
Other vehicles 5 to 10 years
Leasehold improvements Leasehold improvements Lesser of useful life of leasehold improvement or term of lease
Leased tangible capital asset Machinery and equipment Lesser of useful life of asset or term of lease

Assets under construction are recorded in the applicable capital asset class in the year that they become available for use and are not amortized until they become available for use.

m) Measurement uncertainty

The preparation of these consolidated financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses reported in the consolidated financial statements. At the time of preparation of these consolidated statements, management believes the estimates and assumptions to be reasonable. The most significant areas where estimates are used are contingent liabilities, environmental liabilities, the liability for employee future benefits, the fair value of non-monetary transactions related to leased tangible capital assets and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management's estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the consolidated financial statements in the year they become known.

3. Parliamentary Authorities

CSC receives most of its funding through annual Parliamentary authorities. Items recognized in the Consolidated Statement of Operations and Organizational Net Financial Position and the Consolidated Statement of Financial Position in one year may be funded through Parliamentary authorities in prior, current or future years. Accordingly, CSC has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

a) Reconciliation of net cost of operations to current year authorities used

(in thousands of dollars)
2017 2016
Net cost of operations before government funding and transfers 2,453,094 2,433,817
Adjustments for items affecting net cost of operations but not affecting authorities:
Add (Less):
Amortization of tangible capital assets (note 11) (129,264) (117,045)
Gain (loss) on disposal of tangible capital assets (1,704) 80
Services provided without charge by other government departments (note 15a) (154,290) (147,923)
(Increase) decrease in vacation pay and compensatory leave (844) 1,064
Decrease in obligation for termination benefits 371 3,403
Decrease in employee future benefits 22,306 6,392
(Increase) decrease in environmental liabilities (1,572) 430
Refund of prior years' expenditures 4,864 4,225
Other 15,308 1,155
(244,825) (248,219)
Adjustments for items not affecting net cost of operations but affecting authorities:
Add (Less):
Acquisitions of tangible capital assets (note 11) 153,921 164,447
Payment on lease obligation for tangible capital assets (note 11) 19 5
Transition payments for implementing salary payments in arrears 25 428
(Decrease) increase in inventories (1,653) 6,865
Increase (decrease) in prepaid expenses 1 (6)
Other 2,223 448
 154,536 172,187
Current year authorities used 2,362,805 2,357,785

b) Authorities provided and used

(in thousands of dollars)
2017 2016
Vote 1 – Operating expenditures 2,027,306 1,993,402
Vote 5 – Capital expenditures 230,192 239,717
Statutory amounts 214,179 224,250
2,471,677 2,457,369
Less:
Authorities available for future years 8,255 4,500
Lapsed authorities: Operating 24,182 24,052
Lapsed authorities: Capital 76,435 71,032
Current year authorities used 2,362,805 2,357,785

4. Accounts Payable and Accrued Liabilities

The following table presents details of CSC's accounts payable and accrued liabilities:

(in thousands of dollars)
2017 2016
Accounts payable - Other government departments and agencies 21,918 25,733
Accounts payable - External parties 83,386 85,390
Total accounts payable 105,304 111,123
Accrued liabilities 157,927 118,911
Total accounts payable and accrued liabilities 263,231 230,034

5. Environmental Liabilities

Remediation of contaminated sites

The Government has developed a "Federal Approach to Contaminated Sites", which incorporates a risk-based approach to the management of contaminated sites. Under this approach the Government has inventoried the contaminated sites on federal lands that have been identified, allowing them to be classified, managed and recorded in a consistent manner. This systematic approach aides in the identification of the high risk sites in order to allocate limited resources to those sites which pose the highest risk to the environment and human health.

CSC has identified a total of 64 sites (66 sites in 2016) where contamination may exist and assessment, remediation and monitoring may be required. Of these, CSC has identified 21 sites (24 sites in 2016) where action is possible and for which a liability of $1,402,483 ($1,587,585 in 2016) has been recorded. This liability estimate has been determined after the sites are assessed and is based on scientific/engineering contractors reviewing the results of site assessments and proposing possible remediation solution.  

In addition, a statistical model based upon a projection of the number of sites that will proceed to remediation and upon which current and historical costs are applied is used to estimate the liability for a group of unassessed sites.

As a result, there are 24 unassessed sites where a liability estimate of $1,757,946 has been recorded using this model.

These two estimates combined, totalling $3,160,429, represents management's best estimate of the costs required to remediate the sites to the current minimum standard for its use prior to contamination, based on information available at the financial statement date.

Of the remaining 19 sites, 12 sites were closed, as they were found not to be contaminated.  No liability has been recognized for the other 7 sites. For these sites, CSC does not expect to give up any future economic benefit (there is likely no significant environmental impact or human health threats). These sites will be re-examined and a liability for remediation will be recognized if future economic benefits will be given up.

The following table presents the total estimated amounts of these liabilities by nature and source as at March 31, 2017, and March 31, 2016.

Nature & Source of Liability

(in thousands of dollars)
Nature & Source Number of sites 2017 Estimated Liability 2017(4) Number of sites 2016 Estimated Liability 2016(4)
Fuel Related Practices(1) 16 1,521 8 327
Landfills/Waste Sites(2) 19 1,325 8 817
Other(3) 10 314 8 444
Totals 45 3,160 24 1,588

(1) Contamination primarily associated with fuel storage and handling, e.g. accidental spills related to fuel storage tanks or former fuel handling practices, e.g. petroleum hydrocarbons, polyaromatic hydrocarbons and BTEX.

(2) Contamination associated with former landfill/waste site or leaching from materials deposited in the landfill/waste site, e.g. metals, petroleum hydrocarbons, polyaromatic hydrocarbons, BTEX, other organic contaminants, etc.

(3) Contamination from other sources, e.g. use of pesticides, herbicides, fertilizers at agricultural sites; use of PCBs, firefighting training areas, firing ranges and training facilities, etc.

(4) It was determined that the effects of discounting of these liabilities for each fiscal year is immaterial for CSC. Therefore, the present value technique has not been used to calculate the discounted value for each site.

CSC's ongoing efforts to assess contaminated sites may result in additional environmental liabilities.  Any additional liabilities will be accrued in the year in which they become known and can be reasonably estimated.

6. Deferred Revenue

Deferred revenue represents the balance at year-end of unearned revenues stemming from amounts received from external parties which are restricted to fund the expenditures related to specific projects, and amounts received for fees prior to services being performed. Revenue is recognized in the period that these expenditures are incurred or the service is performed. Details of the transactions related to this account are as follows:

(in thousands of dollars)
2017 2016
Opening balance 221 107
Amounts received 41,562 25,974
Revenue recognized (40,266) (25,860)
Ending balance 1,517 221

7. Employee Future Benefits

a) Pension Benefits

CSC's employees participate in the public service pension plan (the "Plan"), which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Québec Pension Plan benefits and they are indexed to inflation.

Both the employees and CSC contribute to the cost of the Plan. Due to the amendment of the Public Service Superannuation Act following the implementation of provisions related to Economic Action Plan 2012, employee contributors have been divided into two groups – Group 1 relates to existing plan members as of December 31, 2012 and Group 2 relates to members joining the Plan as of January 1, 2013. Each group has a distinct contribution rate.

The 2016‑2017 expense amounts to $148,296,273 ($154,143,499 in 2015‑2016). For Group 1 members, the expense represents approximately 1.12 times (1.25 times in 2015‑2016) the employee contributions and, for Group 2 members, approximately 1.08 times (1.24 times in 2015-2016) the employee contributions.

CSC's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the Financial Statements of the Government of Canada, as the Plan's sponsor.

b) Severance Benefits

Severance benefits provided to CSC's employees were previously based on an employee's eligibility, years of service and salary at termination of employment. However, since 2011 the accumulation of severance benefits for voluntary departures progressively ceased for substantially all employees. Employees subject to these changes were given the option to be paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits upon departure from the public service. By March 31, 2017, substantially all settlements for immediate cash out were completed. Severance benefits are unfunded and, consequently, the outstanding obligation will be paid from future authorities.

The changes in the obligations during the year were as follows:

(in thousands of dollars)
2017 2016
Accrued benefit obligation – Beginning of year 89,167 95,559
Expenses for the year (20,189) 5,436
Benefits paid during the year (2,117) (11,828)
Accrued benefit obligation – End of year   66,861 89,167

8. Inmate Trust Fund

Pursuant to section 111 of the Corrections and Conditional Release Regulations, this account is credited with all moneys brought into the institution by an inmate on admission or readmission, and all moneys that are received on the inmate's behalf while in custody, including, monetary gifts from a third party, payments for program participation, pay earned while on work release or conditional release in the community, moneys received from a third party for work performed in an institution or a CSC approved inmate operated business enterprise, sale of hobby craft or custom work, a payment, allowance or income paid by either a private or government source. Deductions may be made from this account for issues such as debts to the Crown, the Inmate Welfare Fund, canteen expenditures, telephone calls, payments to assist in the reformation and rehabilitation of the inmate, and any other payments for which the inmate is liable.

(in thousands of dollars)
2017 2016
Beginning of year 18,236 18,250
Receipts 41,827 43,387
Disbursements (41,164) (43,401)
End of year 18,899 18,236

9. Accounts Receivable, Advances and Loans

The following table presents details of accounts receivable, advances and loans:

(in thousands of dollars)
2017 2016
Receivables - Other government departments and agencies 73,392 33,782
Receivables - External parties 52,839 5,422
Employee advances 3,866 338
Parolee loans and advances to individuals other than employees 24 58
130,121 39,600
Allowance for doubtful accounts on receivables from external parties and parolee loans (497) (281)
Gross accounts receivable and advances 129,624 39,319
Accounts receivable held on behalf of Government (185) (560)
Net accounts receivable and advances 129,439 38,759

10. Inventory

The following table presents details of the inventory:

(in thousands of dollars)
2017 2016
Inventory held for resale
Raw materials 6,580 6,225
Work in progress 317 829
Finished goods 6,305 5,151
13,202 12,205
Provision for obsolete inventory (608) (357)
Total inventory held for resale 12,594 11,848

(in thousands of dollars)
2017 2016
Inventory not for resale
Supplies 18,447 21,672
Clothing 10,220 9,984
Building materials 4,271 4,133
Utilities 1,959 1,708
Other 2,857 2,656
Total inventory not for resale 37,754 40,153
Total 50,348 52,001

The cost of consumed inventory recognized as an expense in the Consolidated Statement of Operations and Organizational Net Financial Position is $130,348,375 in 2016‑2017 ($112,805,458 in 2015‑2016).

11. Tangible Capital Assets

(in thousands of dollars)
Capital Asset Class Cost Accumulated Amortization Net Book Value
Opening Balance Acquisitions Disposals
and Write-
Offs
Adjustments (1) Closing balance Opening Balance Amortization Disposals
and Write-
Offs
Adjustments (1) Closing balance 2017 2016
Land 14,288 - - 258 14,546 - - - - - 14,546 14,288
Buildings  2,610,153 - (711) (49,544) 2,559,898 1,032,242 68,493 (26) 4,959 1,105,668 1,454,230 1,577,911
Works and infrastructure 646,746 - (46) 87,317 734,017 425,951 31,499 (41) (84) 457,325 276,692 220,795
Machinery and equipment 210,960 5,466 (5,466) (1,365) 209,595 142,462 14,387 (3,764) 293 153,378 56,217 68,498
Vehicles 66,013 10,631 (5,612) 3,212 74,244 40,950 6,122 (4,865) 235 42,442 31,802 25,063
Leasehold Improvements 30,348 - (445) 20,439 50,342 16,906 8,739 (309) - 25,336 25,006 13,442
Leased tangible capital asset 120 - - - 120 8 24 - - 32 88 112
Assets under construction 257,469 137,824 - (71,496) 323,797 - - - - - 323,797 257,469
Total 3,836,097 153,921   (12,280) (11,179) 3,966,559 1,658,519 129,264 (9,005) 5,403 1,784,181 2,182,378 2,177,578

In April 2012, the Government of Canada announced it would close three institutions (Kingston Penitentiary, Ontario Regional Treatment Centre (ORTC) and Leclerc Institution). The closures were completed in September 2013 as planned.  As of September 2013, the Kingston Penitentiary and ORTC were closed and will remain as tangible capital assets of CSC until such time a decision as to their future use is made. Kingston Penitentiary's net book value for 2016-2017 is $41,834,434 ($35,319,811 in 2015-2016). ORTC's net book value for 2016-2017 is $4,991,472 ($4,548,479 in 2015-2016). Should a change in the Kingston Penitentiary's or ORTC's net book values become known, any applicable amounts will be recorded at that time. Leclerc Institution remains a tangible capital asset of CSC and has been leased under a long-term operating agreement with the Province of Quebec.

(1) Adjustments include assets under construction of $27,192,827 ($151,254,729 in 2015-2016) that were transferred to the other capital asset classes upon completion of the assets, as well as tangible capital assets transferred from/to other government departments. During 2016-17, CSC received tangible capital assets from multiple other government departments with a total net book value of $924,176.  Other net adjustments of $17,506,307 are as a result of the capital asset validation exercise undertaken during the fiscal year. 

12. Lease Obligation for Tangible Capital Assets

CSC's Revolving Fund (CORCAN) has a capital lease obligation of $96,376 as at March 31, 2017 ($114,540 in 2015-16). The obligations related to the upcoming years include the following:

(in thousands of dollars)
2017 2016
2017 - 27
2018 27 27
2019 27 27
2020 27 27
2021 32 32
Total future minimum lease payments 113 140
Less: imputed interest (8%) 17 25
Total 96 115

13. Contractual Obligations

The nature of the CSC's activities can result in some large multi-year contracts and obligations whereby the organization will be obligated to make future payments when the services/goods are received. Significant contractual obligations that can be reasonably estimated are summarized as follows:

(in thousands of dollars)
2018 2019 2020 2021 2022 and thereafter Total
Acquisition of goods and services 118,709 9,840 8,701 4,998 3,330 145,578
Capital lease on tangible capital assets 27 27 27 32 - 113

14. Contingent Liabilities

Claims and litigation

Claims have been made against CSC in the normal course of operations. These claims include items with pleading amounts and others for which no amount is specified. While the total amount claimed in these actions is significant, their outcomes are not determinable. CSC has recorded an allowance for claims and litigations where it is likely that there will be a future payment and a reasonable estimate of the loss can be made. Other claims and litigations against CSC that have not been recorded in the allowance include class action suits for which the likelihood of liability is not determinable and/or a reasonable amount cannot be estimated. 

15. Related Party Transactions

CSC is related as a result of common ownership to all government departments, agencies, and Crown corporations. CSC enters into transactions with these entities in the normal course of business and on normal trade terms. During the year, CSC received common services which were obtained without charge from other government departments as disclosed below.

a) Common services provided without charge by other government departments

During the year, CSC received services without charge from certain common services organizations related to accommodation, legal services, the employer's contribution to the health and dental insurance plans, and worker's compensation coverage. These services without charge have been recorded in CSC's Consolidated Statement of Operations and Organizational Net Financial Position as follows:

(in thousands of dollars)
2017 2016
Employer's contribution to the health and dental insurance plans 130,039 121,676
Accommodation 18,333 19,628
Workers' compensation 4,250 5,088
Legal services 1,668 1,531
Total 154,290 147,923

The Government has centralized some of its administrative activities for efficient, cost-effective, and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as the payroll and cheque issuance services provided by Public Services and Procurement Canada, audit services provided by the Office of the Auditor General, and information technology services provided by Shared Services Canada, are not included in CSC's Consolidated Statement of Operations and Organizational Net Financial Position.

b) Other transactions with related parties

(in thousands of dollars)
2017 2016
Accounts receivable – Other government departments and agencies 73,392 33,782
Accounts payable – Other government departments and agencies 21,918 25,733
Expenses – Other government departments and agencies 291,009 321,786
Revenues – Other government departments and agencies 43,822 48,712

Expenses and revenues disclosed in b) exclude common services provided without charge, which are already disclosed in a).

16. Segmented Information

Presentation by segment is based on the Organization's program alignment architecture. The presentation by segment is based on the same accounting policies as described in the Summary of Significant Accounting Policies in note 2. The following table presents the expenses incurred and revenues generated for the main programs, by major objects of expense and by major types of revenue. The segment results for the period are as follows:

(in thousands of dollars)
2017 2016
Custody Correctional Interventions Community Supervision Internal Services Total Total
Transfer Payments
Non-profit organizations 4,780 - - - 4,780 5,823
Total Transfer Payments 4,780 - - - 4,780 5,823
Operating Expenses
Salaries and employee benefits 1,102,774 364,691 23,549 229,021 1,720,035 1,764,298
Professional and special services 96,746 56,315 114,800 36,166 304,027 294,574
Utilities, materials and supplies 136,852 2,002 2,730 4,515 146,099 131,485
Amortization of tangible capital assets 127,889 1,375 - - 129,264 117,045
Machinery and equipment 28,779 1,523 221 4,645 35,168 20,443
Payment in lieu of taxes 35,063 - - - 35,063 32,707
Repairs and maintenance 27,693 (249) 1,246 578 29,268 26,010
Rentals 910 1,535 4,215 15,355 22,015 22,852
Accommodation - - 8,787 9,547 18,334 19,628
Travel 5,905 3,612 524 4,716 14,757 14,107
Inmate pay - 14,182 - - 14,182 14,557
Cost of goods sold - 12,453 - - 12,453 16,389
Relocation 1,129 397 - 3,307 4,833 2,810
(Gain)/loss on disposal of tangible capital assets 1,697 10 - (3) 1,704 (80)
Environmental liabilities 1,572 - - - 1,572 (430)
Telecommunications 196 6 - 788 990 250
Other subsidies and expenses 1,702 4,048 105 710 6,565 7,484
Total Operating Expenses 1,568,907 461,900 156,177 309,345 2,496,329 2,484,129
Sub-Total Expenses 1,573,687 461,900 156,177 309,345 2,501,109 2,489,952
Expenses incurred on behalf of Government 1 - - (66) (65) (35)
Total Expenses 1,573,688 461,900 156,177 309,279 2,501,044 2,489,917
Sales of goods and services - 47,950 - - 47,950 56,100
Miscellaneous revenues 2,174 528 7 41 2,750 4,230
Revenues earned on behalf of Government (2,174) (528) (7) (41) (2,750) (4,230)
Total Revenues - 47,950 - - 47,950 56,100
Net cost of operations before government funding and transfers 1,573,688 413,950 156,177 309,279 2,453,094 2,433,817

17. Comparative Information

Comparative figures have been reclassified to conform to the current year's presentation.

Annex to the Statement of Management Responsibility Including Internal Control over Financial Reporting (unaudited)

Summary of the Assessment of Effectiveness of the Systems of Internal Control over Financial Reporting for Fiscal Year 2016-2017 and the Action Plan of Correctional Service of Canada

1. Introduction

This document provides summary information on the measures taken by Correctional Service of Canada (CSC) to maintain an effective system of internal control over financial reporting (ICFR) including information on internal control management and assessment results and related action plans.

Detailed information on CSC's authority, mandate, and program can be found in the Departmental Results Report and the Report on Plans and Priorities.

2. Departmental System of Internal Control over Financial Reporting

CSC recognizes the importance of setting the tone from the top to ensure that employees throughout the organization understand their roles and responsibilities in maintaining an effective system of ICFR.

2.1 Internal Control Management

CSC has a well-established governance and accountability structure to support organizational assessment efforts and oversight of its system of internal control. CSC's Financial Management Framework clearly defines the expectations, the requirements and the roles and responsibilities for internal controls.

This Framework, approved by the Commissioner in September 2013, includes the following elements in support of sound stewardship of public resources and reliable financial reporting:

CSC's Financial Management Framework also requires the Commissioner to engage with the DAC on risk-based assessment plans and associated results related to the effectiveness of CSC's system of ICFR.

2.2 Service Arrangements Relevant to Financial Statements

CSC relies on other organizations for the processing of certain transactions that are recorded in its financial statements as follows:

3. CSC'S Assessment Results During Fiscal Year 2016-2017

The key findings and significant adjustments required from the current year's assessment activities are summarized below.

New or significantly amended key controls: In the current year, there were significantly amended key controls in the salary processes which required a reassessment due to the implementation of the new Pay Modernization Project in April 2016. Design and operating effectiveness testing was conducted on the key controls and CSC identified the following opportunities for improvement:

Ongoing monitoring program: As part of its rotational ongoing monitoring plan, the organization completed its reassessment of Financial Statement Close and Reporting, Information Technology General Control (ITGC): Procure to pay automated controls, and Information Technology General Control (ITGC): Inmate Pay System – Replacement (IASR). For the most part, the key controls that were tested performed as intended, with remediation required as follows:

Financial Statement Close

4. CSC's Action Plan

4.1 Progress During Fiscal Year 2016-2017

During 2016-2017, CSC has continued to conduct its ongoing monitoring according to the previous year's fiscal year's rotation plan as shown in the following table.  After a reassessment of overall risk levels and priorities, the planned testing of the Tangible Capital Asset and Other Operating Expenses and Accounts Payables were deferred.

Progress During Fiscal Year 2016-2017
Element in previous year's action plan Status as at March 31, 2017
Financial Statement Close and Reporting Ongoing Monitoring testing completed, remedial actions started
Salary Ongoing Monitoring testing completed, remedial actions started
Information Technology General Control (ITGC) : Procure to pay automated controls Ongoing Monitoring testing completed; no remedial actions required
Information Technology General Control (ITGC): Inmate Pay System – Replacement (IASR) Ongoing Monitoring testing completed; no remedial actions required
4.2 Status and Action Plan for the Next Fiscal Year and Subsequent Years

CSC's rotational ongoing monitoring plan over the next three years, based on an annual validation of the high-risk processes and controls and related adjustments to the ongoing monitoring plan as required, is shown in the following table.

Rotational Ongoing Monitoring Plan
Key Control Areas Ongoing monitoring rotationFootnote i
2017-2018 2018-2019 2019-2020
Entity-Level Controls x
IT General Controls x x
Financial Statement Close and Reporting x x x
Tangible Capital Assets x x x
Inventory x
Inmate Trust Fund x
Salary x x x
Other Operating Expenses and Accounts Payable x
Revenues and Accounts Receivable x
Date modified: