Quarterly Financial Report, For the Quarter ended September 30, 2014
This quarterly report has been prepared by management of Correctional Service of Canada (CSC) as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. This quarterly report should be read in conjunction with the Main Estimates, Supplementary Estimates and Quarterly Financial Report for the quarter ended June 30, 2014. This report has not been subject to an external audit or review.
The purpose of the federal correctional system, as defined by law, is to contribute to the maintenance of a just, peaceful and safe society by carrying out sentences imposed by courts through the safe and humane custody and supervision of offenders; and by assisting the rehabilitation of offenders and their reintegration into the community as law-abiding citizens through the provision of programs in penitentiaries and in the community (Corrections and Conditional Release Act, s.3). A summary description of CSC's program activities can be found in Part II of the Main Estimates.
Basis of Presentation
This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the CSC's spending authorities granted by Parliament and those used by the organization, consistent with the Main Estimates, and Supplementary Estimates A for the 2014-2015 fiscal year, for which full supply was released on June 20, 2014Footnote 1. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before monies can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.
CSC uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.
CSC has an active Revolving Fund (CORCAN) which is included in the statutory votes of the enclosed Statement of Authorities. CORCAN's purpose is to aid in the safe reintegration of offenders into Canadian society by providing employment and training opportunities to offenders incarcerated in federal penitentiaries and, for brief periods of time, after they are released into the community. CORCAN has a continuing non-lapsing authority from Parliament to make payments out of the Consolidated Revenue Fund (CRF) for working capital, capital acquisitions and temporary financing of accumulated operating deficits, the total of which is not to exceed $5.0 million at any time.
Highlights of Fiscal Quarter and Fiscal Year to Date Results
The following graph provides a comparison of the net budgetary authorities and expenditures as of September 30, 2014 and September 30, 2013 for CSC's combined Operating, Capital and Budgetary Statutory Authorities.
Net Budgetary Authorities and Expenditures
Net Budgetary Authorities and Expenditures
This graph depicts the net budgetary authorities as $2,475,170 thousand and the year to date net expenditures as $1,247,789 thousand for the second quarter ending September 30, 2014. In 2013-2014, the net budgetary authorities were $2,599,063 thousand for the second quarter ending September 30, 2013 and the year to date net expenditures were $1,171,935 thousand.
Significant Changes to Authorities
As reflected in the Statement of Authorities for the period ending September 30, 2014, CSC has seen a reduction in total net authorities of $123.9 million for the current fiscal year compared to the previous fiscal year. This represents a 4.8% decrease over the total net authorities available as at September 30, 2013.
CSC's Operating Vote decreased by $35.6 million or 1.8% compared to the authorities at the end of September 2013, which is attributed to the net effect of the following items:
- An increase of $60.3 million due to the Operating Budget Carry Forward. In 2014-2015, the carry forward was confirmed by Treasury Board Secretariat (TBS) before the end of the quarter while in 2013-2014 it was confirmed after the end of the quarter;
- An increase of $49.2 million related to transfer from Capital to Operating Vote due to the implementation of the common definition of Capital Assets defined in Treasury Board Accounting Standard 3.1;
- A decrease of $111.5 million (excluding employee benefit plan (EBP) of $13.7 million) related to savings identified as part of Budget 2012 (Canada's Economic Action Plan);
- A decrease of $31.0 million to offset the additional EBP costs (Statutory authorities) as a result of a transfer from non-personnel Operating budget to Personnel budget for realignment based on historical trends; and
- A decrease of $2.6 million related to miscellaneous adjustments.
CSC's Capital Vote decreased by $92.8 million or 26.1% compared to the authorities at the end of September 2013, which is attributed to the net effect of the following items:
- An increase of $78.5 million due to the Capital Budget Carry Forward. In 2014-2015, the carry forward was confirmed by TBS before the end of the quarter while in 2013-2014 it was confirmed after the end of the quarter;
- Through CSC's 2013-2018 Accommodation Plan, funding has been reduced by $122.1 million. As part of the plan, CSC's reference levels were reduced by $125.9 million associated with the return of funds related to projected inmate population growth which has not materialized and an increase of $3.8 million was provided to address the ongoing capitalized maintenance requirements of existing and planned additional units within existing institutions; and
- A decrease of $49.2 million related to transfer from Capital to Operating Vote due to the implementation of the common definition of Capital Assets defined in Treasury Board Accounting Standard 3.1.
Budgetary Statutory Authorities
CSC's Budgetary Statutory Authorities increased by $4.5 million mainly due to the net increase in the EBP costs associated with the change in personnel costs as noted above.
Explanations of Significant Variances from Previous Year Expenditures
Compared with the previous year, the total year to date net budgetary expenditures increased by $75.9 million or 6.5% due to multiple factors:
- Personnel expenditures increased mainly due to the severance pay liquidation related to the signing of the collective agreement with the Union of Canadian Correctional Officers;
- Other subsidies and payments expenditures also increased due to a one-time transition amount of $51.1 million for implementing 'salary payment in arrears' by the Government of Canada; and
- Acquisition of land, buildings and works expenditures decreased due to the completion of several new living unit constructions in the previous fiscal year.
With respect to the same comparison, the total net budgetary expenditures in the second quarter ending September 30, 2014, have decreased by $34.7 million or 5.3%. The net decrease is mainly due to the completion of several new living unit constructions in the previous fiscal year as reflected in the Acquisition of land, buildings and works detailed in the table below.
|Departmental Budgetary Expenditures||Year To
|Total Net Budgetary Expenditures 2013-2014||1,171.9||653.1|
|Total Net Budgetary Expenditures 2014-2015||1,247.8||618.4|
|Explanation of Variances by Standard Object|
Risks and Uncertainties
CSC's Report on Plans and Priorities (RPP) identifies the current risk environment and CSC's key risk areas to the achievement of its strategic outcomes.
In the 2013 Speech from the Throne, the Government of Canada announced it will freeze the overall federal operating budget. Consequently, CSC will have to fund internally the increases in salary resulting from collective agreements that take effect during this frozen period (2014-15 and 2015-16), and the resulting ongoing impacts of those adjustments.
CSC continues to review its operation to address the budgetary constraints resulting from the operating budget freeze.
Significant Changes in Relation to Operations, Personnel and Programs
During the second quarter of 2014-2015, there have been no significant changes in relation to operations, personnel and programs.
Budget 2012 Implementation
This section provides an overview of the savings measures announced in Budget 2012 that are being implemented in order to refocus government and programs; make it easier for Canadians and business to deal with their government; and, modernize and reduce the back office.
CSC is doing its part to support the federal government's return to a balanced budget, reduce the deficit, and deliver on its commitments to Canadians. Budget 2012 announced that CSC will achieve savings of $85.5 million in 2012-2013, $170.2 million in 2013-2014, and ongoing savings of $295.4 million by 2014-2015. The organization has achieved these cost savings by pursuing the implementation of measures to increase offender accountability, achieve administrative efficiencies, streamline operations and program delivery, and close three institutions (Kingston Penitentiary and the Regional Treatment Centre in Ontario and Leclerc Institution in Quebec were all closed in September 2013). Although delays have been encountered for a few initiatives, interim mitigation strategies have been implemented to achieve the savings as planned.
The initiatives arising from Budget 2012 will further enable CSC to focus resources on the organization's key priorities and core mandate, while at the same time ensuring the organization will continue delivering strong public safety results for Canadians.
Approvals by Senior Officials
Liette Dumas-Sluyter, CPA, CMA, CIA
Chief Financial Officer
Don Head, Commissioner
November 13, 2014
Statement of Authorities (unaudited)
|Expenditures||Fiscal Year 2014-2015||Fiscal Year 2013-2014|
|Total available for use for the year ending
March 31, 2015*
|Used during the quarter ended September 30, 2014||Year to date used at quarter-end||Total available for use for the year ending
March 31, 2014*
|Used during the quarter ended September 30, 2013||Year to date used at quarter-end|
|Vote 1 ’ Operating Expenditures||1,973,299||517,572||1,072,953||2,008,952||495,546||927,928|
|Vote 5 ’ Capital Expenditures||262,794||42,990||55,315||355,545||94,698||125,173|
|Budgetary Statutory Authorities|
|CORCAN Gross Expenditures||88,829||19,140||35,838||87,201||20,841||37,589|
|CORCAN Gross Revenues||(88,829)||(20,732)||(35,057)||(87,201)||(16,258)||(35,313)|
|CORCAN Net Expenditures (Revenues)||-||(1,592)||781||-||4,583||2,276|
|Contributions to employee benefit plans
|Refunds of previous years revenue||-||28||28|
|Spending of proceeds from the disposal of surplus Crown assets||1,660||2||2||1,449||-||-|
|Total Budgetary Authorities||2,475,170||618,356||1,247,789||2,599,063||653,106||1,171,935|
More information is available on the following page.
* Includes only Authorities available for use and granted by Parliament at quarter-end.
Departmental Budgetary Expenditures by Standard Object (unaudited)
|Expenditures||Fiscal Year 2014-2015||Fiscal Year 2013-2014|
|Planned expenditures for the year ending
March 31, 2015
|Expended during the quarter ended
September 30, 2014
|Year to date used at quarter-end||Planned expenditures for the year ending
March 31, 2014
the quarter ended
September 30, 2013
|Year to date used at quarter-end|
|Transportation and communications||28,861||7,112||11,000||60,641||6,802||12,673|
|Professional and special services||269,683||81,049||125,852||356,414||73,649||125,011|
|Repair and maintenance||19,485||5,004||6,823||46,327||5,294||8,055|
|Utilities, materials and supplies||106,775||28,334||50,579||149,888||27,003||49,129|
|Acquisition of land, buildings and works*||248,212||34,065||43,136||280,725||82,452||108,924|
|Acquisition of machinery and equipment*||16,241||6,137||8,959||76,268||6,696||8,745|
|Other subsidies and payments||72,673||27,806||85,111||81,515||29,313||38,284|
|Total Gross Budgetary Expenditures||2,563,999||639,088||1,282,846||2,686,264||669,364||1,207,248|
|Less Revenues Netted Against Expenditures|
|Total Net Budgetary Expenditures||2,475,170||618,356||1,247,789||2,599,063||653,106||1,171,935|
* These are mainly Vote 5 (Capital) expenditures
- Footnote 1
Released through Orders in Council P.C. 2014-0837 and P.C. 2014-0838.
- Footnote 2
The variances mainly explain the increase in Vote 1 ’ Operating Expenditures as presented in the Statement of Authorities.
- Footnote 3
The variances mainly explain the decrease in Vote 5 ’ Capital Expenditures as presented in the Statement of Authorities.
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